This procedure is sometimes used if the individual series volumes have distinctive titles but are of pamphlet length. It is employed primarily by SML but is used by other cataloging units such as the Medical Library and for some publications in CSSSI. In the SML workflow, the analytics are created by the Monograph Support Team at encoding level 7.
Formerly the analytic records were not exported to the utilities, but, post-reclamation, since they are exported for MARS processing, they will be exported to OCLC automatically. The bibliographic record for the series as a whole is suppressed & is not exported to MARS (or OCLC).
Analysis of a series with distinctive titles is a cataloger decision; analysis is not required, even at E/L 7. Catalogers should take into consideration that many of the pamphlet-length series issues are now available electronically in full-text format and may be searched by author, title, and series. If the item in hand or the found cataloging copy indicates that the title is also available in electronic form, and if the library provides access to the electronic version, the cataloger should consider whether even E/L 7 analysis is necessary, even if cataloging copy for the analytics of the print version is available.
Historical note: serial analytics were at one time called provisional analytics; the procedure was sometimes referred to as "prov anal," i.e. provisional analysis. Most series bibliographic and SAR records created prior to documentation are annotated "prov anal."
Search LCDB for a bibliographic record for the series and a SAR.
If a bibliographic record is found, overlay the preliminary series record.
If a bibliographic record is not found in LCDB, search OCLC for a series bibliographic record. If a bibliographic record is found, overlay the preliminary record in Orbis. If no record is found, update the bibliographic records following the E/L 7 guidelines above for classed-separately series. Since the record will be suppressed, it will not be exported to MARS or the utilities.
If a SAR is found, import it into Orbis and add a 090 to indicate local classification practice. If no SAR exists in LCDB, do not create one.
EXCEPTION: if cataloging is done on OCLC (non-roman), search OCLC for a series bibliographic record. If a bibliographic record is found, derive it and export it into Orbis. If no record is found, create an E/L 7 record for the monographic series and export it into Orbis.
Based on decisions made by CCC & PIC in March 2005, the decision to display bibliographic records for classed-together analyzed series has been modified. If all items in the series can be analyzed, the cover record should be suppressed. However, if only partial analysis is applicable because some items lack a distinctive title, the cover record should not be suppressed. The default setting for series preliminary bibliographic records is Suppressed, but the cataloger should be careful to verify that the correct setting has been assigned.
Bibliographic record example (no cataloging copy found; recorded entered at E/L 7):
| 130 | 0 | ‡a Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung) | |
| 245 | 1 | 0 | ‡a Diskussionsbeiträge / ‡c Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen = Documentos de trabajo / Instituto Iberoamericano de Investigaciones Económicas, Universidad de Gotinga. |
| 246 | 3 | 1 | ‡a Documentos de trabajo |
| 264 | 1 | ‡a Göttingen : ‡b Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen | |
| 300 | ‡a volumes | ||
| 710 | 2 | ‡a Universität Göttingen. ‡b Ibero-Amerika Institut für Wirtschaftsforschung. |
Cataloger should update the MFHD to indicate the series call number and the analysis decision. Exception: Medical Library will use Shelved by series title in ‡h.
Volume holdings for classed-together serial analytic sets are recorded in MFHD 866. Cataloger will need to record the volume in hand in MFHD 866 of the series bibliographic record, since the acquisitions preliminary record does not record 866 until the classification decision has been made by the cataloger.
Use the following pattern; the 852 first indicator should be updated to reflect the type of call number used.
| 852 | 0 | 1 | ‡b <location code> ‡k Suppressed ‡h <class number> ‡i <rest of call number> ‡x EL7 anlyz |
| 866 | 4 | 1 | ‡8 0 ‡a <volume holdings> |
MAINTENANCE ISSUES: If the volume holdings are incomplete, add a note in this form:
‡x For volumes in this series received prior to [year], search under individual author or title.
OPTIONALLY, update the volume holdings to reflect the library's actual holdings.
Example (classed separately prior to 1996; serial analytics from 1996; no 866 recorded up till 2003). Cf. SAR example below.
| 852 | 0 | 1 | ‡b sml ‡k Suppressed ‡h HB5 ‡i D58 (LC) ‡m Oversize ‡x EL7 anlyz from 5/23/1996; cs thru 5/22/1996 ‡x For volumes in this series received prior to 2003, search under individual author or title . |
| 866 | 4 | 1 | ‡8 0 ‡a no.75(2003) |
Example of an updated authority record (some fields omitted for space reasons)
| 010 | ‡a n 42009575 | ||
| 040 | ‡a DLC ‡b eng ‡e rda ‡c DLC ‡d DLC ‡d DLC-S ‡d DLC ‡d CtY | ||
| 050 | ‡a HB5 ‡b .D58 | ||
| 090 | ‡a SML: HB5 D58 (LC) Oversize [EL7 ANALYTICS ONLY] | ||
| 130 | 0 | ‡a Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung) | |
| 642 | ‡a no. 6 ‡5 DLC | ||
| 643< | ‡a Göttingen ‡b Ibero-Amerika Institut für Wirtschaftsforschung, Universität Göttingen | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 646 | ‡a s ‡d items processed before 05/23/96 ‡5 CtY | ||
| 646 | ‡a c ‡d items processed after 05/22/96 ‡5 CtY | ||
| 670 | ‡a Vázquez-Presedo, V. Acerca del bilateralismo ... 1973. |
Examples in Orbis are pre-RDA and may not follow current instructions for notating the MFHD):
Colección Eutopías. Documentos de trabajo. Orbis2 #3970335
Diskussionsbeiträge (Universität Göttingen. Ibero-Amerika Institut für Wirtschaftsforschung). Orbis2 #3544774
Forschungsberichte (Wiener Institut für Internationale Wirtschaftsvergleiche. Orbis2 #3965037
Research report (Centre for Policy Studies (Johannesburg, South Africa)). Orbis2 #3963530
Trends in Southeast Asia. Orbis #4910320
Working papers (Asian Employment Program). Orbis2 #575513
Working papers (Jerome Levy Economics Institute). Orbis2 #3409165