Library of Congress belletristic class numbers are double-letter class numbers in the broader Language and Literature (P) section of the LC schedules, and are found within the ranges PA-PL. The broad ranges are organized by language, from PA (Classical Languages) to PL (Languages of Eastern Asia, Africa, Oceania). Within each double-letter section, there is a number or range of numbers to be assigned to individual authors of literary works. These are referred to as belletristic numbers at YUL. The numbers are sometimes subarranged by nationality when the language is the primary language in more than one country. The belletristic class numbers are generally subarranged by Cutter number for the individual author, and there will usually be provisions for individual works, and for biography and criticism. The scope of these guidelines is limited to Western languages, but it is hoped that in the future the scope will be extended to include non-Western belletristic authors. In the interim, it should be noted that, within the schedules, non-Western belletristic numbers generally follow the pattern used in the Western bellestristic numbers.
|PB1201-1329||Celtic languages & literatures (e.g. Gaelic, Welsh)|
|PC3801-3976||Catalan language & literature|
|PQ||Romance literature (e.g. French, Spanish, Italian, Portuguese)|
|PT||Germanic literature (including Dutch and Scandinavian literature)|
Within each classes, there are a number of topics (e.g. PS214: American literature --19th century) and numbers for individual authors (e.g. PS1541: Emily Dickinson)
Individual authors are grouped by period under each national literature. Under each period, they have been assigned individual numbers in an alphabetical sequence. Authors prior to the twenties century are assigned ranges of numbers according to the amount of material by and about them. Major authors, such as Shakespeare (PR2750-3112) and Goethe (PT1891-2239), have been assigned over three hundred numbers each. other important authors, such as Robert Browning and Friedrich von Schiller, receive up to fifty numbers each. Most of the authors receive one number or a Cutter Number. For example, Emily Dickinson receives one number: PS1514.
Individual authors are grouped by period under each national literature. Under each period, they have been assigned individual numbers in an alphabetical sequence. Authors prior to the twentieth century are assigned ranges of numbers according to the amount of material by and about them. Major authors, such as Shakespeare (PR2750-3112) and Goethe (PT1891-2239), have been assigned over three hundred numbers each. Other important authors, such as Robert Browning and Friedrich von Schiller, receive up to fifty numbers each. Most of the authors receive one number or a Cutter number. For example, Emily Dickinson receives one number: PS1541.
All twentieth century authors are assigned a Cutter number each, regardless of the amount of material. For example, William Faulkner has been assigned the number PS3511.A86. It is important to remember that the Cutter number for the author is usually based on the second letter of the author’s last name. This is necessary because the cardinal number refers to the first letter of the author’s last name. In other words, PS3511 is used for twentieth century American authors whose names begin with the letter F. Author Cutters based on the first letter of the name sometimes occur in those areas of the schedules reserved for authors writing in countries where use of the language is often a colonial legacy; in that case, the schedule assigns one number followed by A-Z, e.g. 20th century Indian authors writing in English is PR9499.3.A-Z. So, Salman Rushdie is PR9499.3.R8. Other examples: French-Canadian authors 1961-2000 is PQ3919.2.A-Z, so Marie Auger: PQ3919.2.A926. 20th century New Zealand authors is PR9639.3.A-Z, so Ngaio Marsh: PR9639.3.M27 (at Yale .M37).
LC has begun to add 21st century authors to the schedules. A 21st century author is defined as an author who publishes for the first time in 2001 or later. 21st century authors generally follow the pattern of 20th century authors, i.e. the author is assigned a single Cutter number. If the 20th century pattern has been to base the Cutter on the 2nd letter of the author's name, the same pattern is followed for the 21st century. If the 20th century pattern was to base the Cutter on the first letter of the name (e.g. French-Canadian PQ3919.A-Z 1960-2000), the same pattern is followed for the 21st century (PQ3919.3.A-Z 2001-).
Whatever the range of numbers assigned to an author, works written by and about the author are subarranged according to a recurring pattern:
As indicated above, most twentieth and twenty-first century authors writing will have a single Cutter number. Different works are distinguished by a 3rd line Cuttered to the book’s title. An example of an author with a single number is the 20th century novelist D.H. Lawrence. Here, a 1996 edition of his novel Sons and lovers has the call number:
|050||0||0||ǂa PR6023.A93 ǂb S6 1996|
|PR6023||In the LC classification, PR6000-6049 is English literature, 1900-1960 is for English literature, 1900-1960 for authors with last name beginning with the letter L.|
|.A83||Author Cutter (to the 2nd letter of the author’s name, Lawrence)|
|S6||Book number/Cutter for title of work: Sons and loves|
|1996||Date of publication. (The practice of adding a date to the call number dates from the ‘70’s)|
All fiction, drama, poetry, correspondence and autobiography by D.H. Lawrence, and all books about D.H. Lawrence will have the same class number (PR6023) and the same author Cutter (A93).
A 1978 edition of his Women in love has the call number:
|050||0||0||ǂa PR6023.A93 ǂb W6 1998|
Amores, collection of poems by D.H. Lawrence published in 1916:
|050||0||0||ǂa PR6023.A93 ǂb A7 1916|
Selected letters of D.H. Lawrence, 1997 (letters get a special Z48 notation):
|050||0||0||ǂa PR6023.A93 ǂb Z48 1997|
Literary criticism about D.H. Lawrence, 2005 (literary criticism/biography gets special notation in the range Z5-Z9999):
|050||0||0||ǂa PR6023.A93 ǂb Z955 2005|
For a more detailed table of example for D.H. Lawrence, refer to the P-PZ40 Examples Document.
NOTE: Beginning in Feb. 2005, the literature class number PZ (juvenile belles lettres) has been accepted and applied in SML cataloging. Prior to Feb. 2005 SML catalogers always converted PZ numbers to the more detailed nationality numbers in the literature schedules. For current practice, go to the section PZ Call Numbers.
The main objectives in shelflisting literature call number are:
However, in Feb. 2005 SML began to accept LC 050 00 literature class call numbers "as is." The "as is" numbers are designated locally by adding a capital X ("trailing X"), generally at the end of the book number. (The trailing X practice has been relatively longstanding for other class numbers in the schedules.) As a result, the objective is somewhat modified:
Note that this means literature call numbers assigned by libraries other than LC or SML will continue to be modified to be consistent with our online files.
The new 2008 policy to accept member copy without shelflisting was modified in the case of belletristic works. The 2005 policy to adjust the author Cutter has not changed. However, the book number can now be accepted "as is". If a new call number needs to be constructed, either fit the new book number into the existing sequence or construct the number from a table, whichever is easier.
The primary objective of the 2005 policy change is to facilitate processing of literary materials. While efficiencies will be most evident in LC 050 00 processing, shelflisting literature call numbers from member copy, member copy without call numbers, and original cataloging may be complicated by the split files that will result from accepting LC numbers shelflisted against a different catalog. The shelflisting procedures following take the modified shelflisting objectives and the overall primary objective into consideration.
1. 050 00. The number is always accepted "as is":
|050||0||0||ǂa PS3569.H746 ǂb R47 1995|
|852||0||0||ǂb SML ǂh PS3569.H746 ǂi R47 1995|
Note that PZ numbers are also acceptable. This number is for The Slippery slope by Lemony Snicket. Note that PZ uses lower case for book numbers.
|050||0||0||ǂa PZ7.S6795 ǂb Sl 2003|
|852||0||0||ǂb SML ǂh PZ7.S6795 ǂi Sl 2003|
2. Member record with literature call number
With your bib record displayed, open the menu Record-->Retrieve Authorities. If the author is listed as a heading, open the authority record and check for a 053 or a 090 LC. If there is one, use it as the author number for your record. Note that if the author is used as a subject only (a book about the author), Retrieve Authorities will not work if any subject subdivisions are used after the name.
If no authority record is retrieved, or if there is no 053/090, perform a Staff Name Search. If you retrieve a cataloged record or records, use the author number in 852. (If the author was used as a subject and Retrieve Authorities did not work, the Staff Name Search will retrieve the authority record for the name if it is in the database; the name authority record should be checked for a 053 at this point.)
However, if you notice that the cataloged bibliographic record has a 050 00, use the LC author number in combination with the member copy book number in preference to a number derived from another Orbis record's MFHD
Optionally, in situations where there is no 053 but authoritative information (i.e. 050 00) is readily available, catalogers authorized to update the authority record may add a 090 LC number to record the authorized author number to facilitate processing in the future. Note that LC and not a location code should precede the author number; 090 <location code> should be used to record location specific decisions on whether a title is classed-together or classed separately. Staff not authorized to update authority records should not routinely request authorized staff to update the record for 090 LC.
With the 2008 change in shelflisting policy, you no longer need to verify that the book number is in correct alphabetical sequence.
Example 1: Member record with call number. Authority record in Orbis with 053.
|050||4||ǂa PT2613.R38 ǂb I5 2005|
Display your bib record. Click on the Record Menu, then click Retrieve Authorities (or use the appropriate macro). In this case, a heading list is retrieved:
Click on the heading for the author from the Heading List to display the authority record. Note that a 053 has been assigned to Grass.
|100||1||ǂa Grass, Gunter, ǂd 1927-|
In that case, the cataloger should use the LC Cutter in the 852 for Im Krebsgang, because given the choice, you always want to use the LC number.
|050||4||ǂa SML ǂh PT2613.R388 ǂb I5 2005|
Example 2: Member record with call number. Authority record in Orbis with 090 LC.
Member copy for the item in hand. Call number assigned by the member record for the novel Efter hjältedöden by the Swedish author Henrik Tikkanen.
|050||4||ǂa PT9876.3.I39 ǂb E34 1979|
Display your bib record. Click on the Record Menu, then click Retrieve Authorities (or use the appropriate macro). In this case, a heading list is retrieved. Click on the heading for the author from the Heading List to display the authority record. Note that although there is no 053, a 090 LC has been assigned to Tikkanen by a Yale cataloger (who had previously noted its use in a 050 00 bibliographic record).
|090||ǂ LC: PT9876.3.I37|
|100||1||ǂa Tikkanen, Henrik|
In that case, the cataloger should use the LC (090) Cutter for Tikkanen in the 852 for Efter hjältedöden, because given the choice, you always want to use the LC number.
|852||0||0||ǂa SML PT9876.3.I37 ǂb E34 1979|
Example 3: Member record with call number. No 053 or 090 LC number on authority record.
Member copy for item in hand. Call number assigned by the member record for the novel Les astres vagabonds by Gérard Ramstein.
|050||4||ǂa PQ2718.A478 ǂb A97 2003|
Authority record is retrieved, but it has no 053/090 LC. A Staff Name search retrieves a cataloged record for another novel by Ramstein, Requiem pour une puce (2001). MFHD has:
|852||0||0||ǂa LSF ǂh PQ2718.A58 ǂb R47 2001|
The author number may be derived from the cataloged record for Requiem pour une puce. The MFHD for the edition of Les astres vagabonds would then be:
|852||0||0||ǂa SML ǂh PQ2718.A58 ǂb A97 2003|
If the bibliographic record for Requiem pour une puce had had a 050 00, you should use the author number assigned by LC. However, the Requiem record only had a 050 _4. You are not expected to check other cataloged records in search of an 050 00.
Example 4: Member record with an author new to Orbis. No authority record in Orbis. First check for an LC number in LC Online Catalog. You are cataloging the Australian edition of the book Seven types of ambiguity by Elliot Perlman, who is an author new to Orbis; there are no cataloged bibliographic records for other works by Perlman found in Orbis when you do a Staff Name Heading search.
The bibliographic record for the item in hand has an 050 _4:
|050||4||ǂa PR8272.E69 ǂb S48 2003|
At the time of cataloging, there is no authority record in Orbis for Perlman. Because the author is new and we want to establish the author in Orbis with an LC number if possible, search in LC Online Catalog to see if you can find a bibliographic record or search LC Authorities for an authority record for Perlman. A record for the American edition of the novel is found with a different author number.
|050||0||0||ǂa PR9619.3.P3619 ǂb S48 2004|
You should use the LC author number for your book rather than the number used on the member record's 050 _4.
|852||0||0||ǂa SML ǂh PR9619.3.P3619 ǂb S48 2003|
Example 5: Member record for an author new to Orbis; no LC number found. You are cataloging Picture bride by Cathy Song, a twentieth-century author new to the catalog. You have used Retrieve Authorities and the Staff Name Headings search; no authority record and no cataloged bibliographic records are found in Orbis. No bibliographic records with 050 00 or an authority record with 053 are found in LC Online Catalog or LC Authorities.
The member bibliographic record for the item to be cataloged has:
|050||4||ǂa PS3569.O6539 ǂb P53 2005|
A Staff Name search retrieves no cataloged records for books by Cathy Song. If the number was used "as is," it would be out of sequence for the Orbis alphabetical ("shelf") arrangement by author:
PS3569.O57 Sontag, Susan
<---PS3569.06539 Song, Cathy would file here out of sequence for the author arrangement if 050 4 was used "as is"
PS3569.O67 Sorcic, Jim
To shelve in author sequence, Song, Cathy should file between Sonde, Susan and Sontag, Susan.
PS3569.O565 Sonde, Susan
PS3569.O57 Sontag, Susan
In order to shelve in the correct sequence, the author Cutter for Song, Cathy is varied to O5654. The call number ultimately assigned to Picture bride by Cathy Song is:
|PS3569||Class number for 20th century American literature, last name S|
|.O5654||Author Cutter for Song, Cathy|
|P3<||Book number/Cutter for title of work: Picture bride|
|1983||Date of publication|
Arrangement in Orbis:
PS3569.O565 Sonde, Susan
PS3569.O5654 Song, Cathy
PS3569.O57 Sontag, Susan
Example 6. Member record for an author new to Orbis; no LC number found. Split author arrangement in Orbis. As more items with 050 00 copy are processed, catalogers will encounter split files in the alphabetical author arrangement caused by the "as is" numbers with trailing X. If the trailing X numbers are not in synch with the author arrangement in Orbis, file around them, i.e., ignore the X numbers when deciding where to insert your author.
Member record is for new author Gerhard Oberlin with 050 _4; no LC number found.
|050||4||ǂa PT2675 ǂb S6 1983|
But the Orbis author arrangement has:
|PT2675.B44 … X||Obernosterer, Engelbert|
Obernosterer, with trailing X, is ignored in filing, and Gerhard Oberlin may be inserted between Oberländer and Obermayer:
|PT2675.B44 … X||Obernosterer, Engelbert|
There are already a number of areas where the filing arrangement is considerably out of synch and where it will not be clear which file to ignore, since some of the splits may be due to human error, including assignment of trailing X to non-LC numbers. Here is a somewhat truncated example. Where to insert Paola Calvetti?
|PQ4863.A3978||Cancogni, Maria Grazia|
In this situation, it appears that the numbers between PQ4863.A39437-A3955 and A3974-A3978 are out of sequence, so Calvetti would file between Calloni and Calvino. Although the highlighted numbers should be ignored, they should not be re-used.
|852||0||0||ǂa SML ǂh PQ4863.A396 ǂb A73 2000|
Name changed by AACR2. Even if the last name is changed by AACR2, you should continue to use the author Cutter to the preAACR2 form.
Filing rules. When shelflisting, keep in mind some significant filing rules that affect alphabetic sequence of author Cutters:
Treat a prefix that is part of a name or place as a separate word unless it is joined to the rest of the name directly or by an apostrophe without a space. If an initial article is included in the established form of a personal name, it counts in filing: El-Ayoutty, Yassin files under E, not A. (If El-Ayoutty is a single Cutter author where the first part of the class number represents the first letter of the name, the author Cutter would begin with L.)
"What you see is what you file." Do not ignore the "u" in names beginning with Qu when shelflisting author Cutters [the rules are different when shelflisting book numbers]. Do not file names beginning with Mc as Mac. Do not translate umlauts to e (i.e. do not file ü as ue, file as "u;" do not file ö as oe, file as "o"). File abbreviations as written, e.g. St. files as ST not Saint.
File single surnames before compound surnames; file given names before surnames. Hyphenated compound surnames file as separate words.
Here is an example of correct filing sequence involving prefixes from the LC Shelflisting Manual:
Darby, Joseph R.
D'Arcy, Paula, 1947-
De, S. C
De La Cruz, Jessie Lopez, 1919-
De Lange, Elaine
DeAndrea, William L.
D'Ebneth, Maria Scholten de
Deformation of solids
Del Balzo, Giulio
Delaurier, William J.
"What you see is what you file" (also from the LC Shelflisting Manual):
MacDonald, Joan E., 1916-
Marshall, Catherine, 1914-
SML cataloging did not take changes in filing rules into account in some of its shelflisting practices. Follow the current rules for new authors; ignore numbers established under the old rules when determining the author arrangement for new authors.
LC uses the range A11-Z458 for the works themselves (collections, selections, individual works) and local practice has always followed this part of the table from the implementation of LC classification in the 1970's.
However, LC notation practice for items related to the literary works of the author is to assign numbers in the range Z4581-Z9999. Prior to 2005, SML practice dating from the implementation of LC classification was to modify LC notation for single Cutter authors for biography/criticism, correspondence, and autobiography. Beginning in 2001, SML began to follow the standard LC notation practice for new authors. With the Feb. 2005 policy change the practice is now extended to previously established authors. The mapping of the number range is given in the LC P-PZ40 table.
|Collected works Including collected works in specific genres|
|P-PZ40 .x date||By date|
|(P-PZ40 .xA11-.xA13)||By editor|
|Subarrangement by editor has been discontinued by the Library of Congress. Beginning in 2005, all collected works are subaaranged by date|
|(P-PZ40 .xA14-.xA19)||Collected prose, poetry, plays, etc.|
|For collected genre see P-PZ40 .x date|
|Translations (Collected or selected)|
|P-PZ40 .xA199||Modern versions of early authors in the same language. By date|
|P-PZ40 .xA1995||Polyglot. By date|
|P-PZ40 .xA2||English. By date|
|P-PZ40 .xA3||French. By date|
|P-PZ40 .xA4||German. By date|
|P-PZ40 .xA5-A59||Other. By language (alphabetically and date|
|P-PZ40 .xA6||Selected works. Selections. By date|
|P-PZ40 .xA61-.xZ458||Separate work. By title|
|Biography and criticism|
|P-PZ40 .xZ4581-.xZ4589||Periodicals. Societies. Serials|
|P-PZ40 .xZ459||Dictionaries, indexes, etc. By date|
|P-PZ40 .xZ46||Autobiography, journals, memoirs. By date|
|P-PZ40 .xZ48||Letters (Collections). By date (Including collections of letters to and from particular individuals)|
|P-PZ40 .xZ5-.xZ999||General works|
Example demonstrating the application of P-PZ40 are at: P-PZ40 Examples
Since there appears to be no documentation on how LC expands Z Cutters used in table P-PZ40, ideally, you would shelflist works of biography, criticism, correspondence, autobiography, etc. (Z4581-Z9999) against the LC Online catalog. While this was the earlier recommendation, since we now accept inconsistencies in the book number order, for efficiency you should either shelflist the number against the book number file in Orbis, or construct a 3 digit number based on our unofficial Z notation table (see below). Keep in mind that the number must be within the Z4581-Z9999 range.
|100||1||ǂa Hostettler, Maya, ǂd 1954-|
|245||1||4||ǂa D.H. Lawrence, travel books and fiction / ǂc Maya Hostettler.|
|261||4||ǂa Berne ; ǂa New York : ǂb P. Lang, ǂc 1985.|
|600||1||0||ǂa Lawrence, D. H. ǂq (David Herbert), ǂd 1885-1930 ǂx Criticism and interpretation.|
c1. Option A: If you prefer to shelflist the Z number in the existing file, open the Orbis OPAC and select the search index (the Search in: box) for Call Number (LC). You will get a better overview of the Zs by using the OPAC. Keeping in mind that the range of biography/criticism is limited to Z4581-Z999x, do a search truncated to the lower limit: pr6023.a93 z458
You need to insert Hostettler's number between the numbers for Grimm-Horlacher [Z63112] and Lawrence [Z642]. Be sure to leave enough room for future numbers--ending the number with 2 could make things rather tight.
Perhaps: PR6023.A93 Z635
c2. Option B. Construct the Z number using the unofficial Z expansion table below without consulting the online sequence in the OPAC. Main entry: Hostettler.Initial letter H is in the range Z64-Z68. H is roughly in the middle of the range: Z66. An additional digit for the second letter “o” corresponds to 6 in the expansion column. Based on the table, the number constructed would be around: PR6023.A93 Z666. Since we are accepting member library book numbers without shelflisting, it is understood that the sequence will not be consistent.
|Z5-Z999 expansion on first letter of main entry (Criticism and biography||LC expansion on 2nd letter and following letters|
Another (made-up) example: A biography of Michael Connelly:
|100||1||ǂa Thurston, Patricia.|
|245||1||4||ǂa Mean streets of Los Angeles / ǂc Patricia Thurston.|
|261||4||ǂa Los Angeles : ǂb Press of the University of California, ǂc 2013.|
|600||1||0||ǂa Connelly, Michael, ǂd 1956- ǂx Criticism and interpretation.|
|050||4||ǂa PS3553.O51165 ǂb Z884 2013|
As indicated above, a twentieth- or twenty-first century author will have a unique Cutter number but will share the same class number (first line of call number) with many other 20th/21st century authors (e.g. PR6023: all twentieth-century British authors with the last name "L.") Many pre-20th century literary authors, on the other hand, are assigned a unique class number. The P-PZ40 table is generally not applied to these authors.
Example. Emily Dickinson has a single number: PS1541. For biography and criticism of Emily Dickinson, LC adds a second line Z5, and a third line Cuttered to the main entry:
|050||0||0||ǂa PS1541.Z5 ǂb S55 1983|
|100||1||ǂa Shurr, Willaim.|
|245||1||4||ǂa The marriage of Emily Dickinson : ǂb a study of the fancies / ǂc William H. Shurr.|
|264||1||ǂa Lexington, KY : ǂb University Press, ǂc |
SML call number
|852||0||0||ǂb SML ǂh PS1541.Z5 ǂi S55X 1983|
Since most single number authors will have been established in Orbis and enough time has passed for at least one or two books to have been written about them, the lack of an author Cutter will usually be the clue that the P-PZ40 table should not be applied. Since SML did not deviate from LC for pre-20th century authors, if there is already a pattern set up for the author in Orbis, follow the pattern, adjusting the book number if necessary. When in doubt, refer member copy for pre-20th century authors to staff authorized to check the number in ClassWeb. For works (collected or separate) by the author, it is generally a good idea to have the number checked on ClassWeb.
A voluminous author or an author whose works have appeared in many editions will have a range of numbers. Such an author will have separate numbers assigned to each major work, as well as separate numbers for other aspects of the author’s work. Search Orbis and compare LC 050 treatment of the following titles:
The second part of King Henry the Fourth. Edited by Samuel B. Hemingway. (PR2811.A2=Edition; H45=editor, Hemingway)
The second part of King Henry the Fourth. Edited by Norman N. Holland (PR2811.A2=Edition; H6=editor, Holland)
A critical commentary on Shakespeare’s King Henry IV, part 2. By Peter Hollindale. (PR2811.H65)
Henry V. Edited by Gary Taylor, an edition published 1982. (PR2812.A2=Edition of Henry V; T28=editor)
William Shakespeare : an introduction to his life, times, and theatre. By Irving Ribner. (PR2894=Criticism and biography of Shakespeare; general works)
Shakespeare’s early comedies. By E.M.W. Tillyard. (PR2981=Shakespeare’s comedies)
The wheel of fire : interpretations of Shakespearian tragedy. By G. Wilson Knight. (PR2983=Shakespeare’s tragedies)
The structure of Shakespearean scenes. By James E. Hirsch. (PR2997=Shakespeare, special topics)
Since voluminous authors will have specific numbers assigned to separate works, determining a pattern based on past practice may be misleading. Refer member copy for pre-20th century voluminous authors to staff authorized to check the number in ClassWeb.
With the Feb. 2005 policy change, PZ call numbers are now assigned for juvenile belle lettres. The 050 00 for Harry Potter and the Chamber of Secrets:
|050||0||0||ǂa PZ7.R7968 ǂb Har 1999|
From SCM: Classification F615 Juvenile Materials:
“4. Belles lettres. Class in PZ all books of juvenile and young adult fiction, in all languages, general (multi-genre) collections of juvenile belles-lettres, picture storybooks, alphabet and counting books with a story line, stories in rhyme, individual song texts illustrated for children, juvenile folk tales, and traditional nursery rhymes. Juvenile fiction, folklore, etc., in English are classed in PZ5-PZ10.3; other languages are provided with similar ranges for this purpose. Class juvenile poetry, drama, humor, and comic books in the P-PT literature schedules.”
Note that the scope note of 4. does not apply to works of biography/criticism of an author whose works class in PZ. Note also that the use of PZ for non-juvenile literature is no longer authorized in the schedules.
For those authorized to assign new numbers, follow these guidelines:
Navigating the PZ schedule. Tip: if you need to assign a PZ number, log on to ClassWeb and access PZ through the Hierarchy Classification Browser rather than the Standard or Enhanced Classification Browser to get an overview of that part of the schedule. You can then click on the hotlinks to get more and more detail.
Shelflisting for PZ should be against the LC Online Catalog. Given the relatively small number of member records with PZ, it is probably easier to check against the LC catalog, probably the largest collection of books using the PZ class.
1. Determine if cataloging for the item has an 050 00 call number. If it does, accept the number as is. No shelflisting needed.
2. From the 050/090, determine:
If the author is not of the single Cutter type, i.e. it is a single number author like Emily Dickinson or a multi-number author like Shakespeare, accept the number in 050 _4 or 090.
If no LCC number has been assigned, have the number checked on ClassWeb if it is a work (collected works or separate work) by the author. For single number authors like Dickinson, if it is biography, criticism, etc, and the pattern has already been established (other works about the author have already been cataloged) follow the pattern already set up in Orbis, adjusting the book number if necessary.
3. If the author name is used as a main entry or a subject without subdivisions, use the Orbis Retrieve Authorities function to open the authority record (if it is in Orbis). Otherwise, use a Staff-Name search on the author’s name to see to see if the author is represented in Orbis.
*It is possible that LC will have claimed a number already used by Yale for a different author. Provisionally, the decision is to use the same number for two different authors (in practice this has already happened with some authors due to human error). However, there may be situations where we will need to reclass; in that case the items with the Yale number should be reclassed.
4. For authors already assigned a Cutter in Orbis, it is no longer necessary to determine if Orbis has earlier editions of the work; it is no longer necessary to check for an edition of the original if you have a translation. Since we accept member book numbers as is; we accept that we are no longer committed to keeping editions and translations together.
5. In general, it is no longer necessary to keep book numbers in sequence.
6. If the author number is established and the book is about an individual work by the author, accept the member book number as is. If a new number for a book about a work is needed, check Orbis to determine the book number used at Yale for that work, add 3 and additional digit(s) for the main entry.
7. If the item cataloged being cataloged is about the author’s works in general (or a biography, autobiography, or correspondence), accept the member copy book number as is without trying to reconcile it with the existing shelf sequence. Do not use the old SML notation (Z9/Z5/Z6/Z7). If a new book number needs to be assigned, create the number from the unofficial table or shelflist against the OPAC, whichever is easier.
New Procedures for Cataloging Belletristic Materials at SML
|To: SML Technical Services Staff
From: Joan Swanekamp
Date: (01/31/2005 creation date/ 02/16/2005 10:15 AM revision date)
The rationale for this change in procedure is to reduce staff time spent processing belletristic materials. Note that in order to save staff time, the decision is to continue to do most shelflisting against Orbis rather than against the LC Online Catalog. It is understood that split files will be created as a result of the change.
Effective: Feb. 1, 2005
1. All items in LC classes P-PZ if there is LC copy with 050 00. Fastcat, students, and authorized C&T acquisitions staff in SML Africana, Southeast Asia, and science libraries should only catalog books that fall into this category.
2-3 below to be followed by original and copy catalogers with authorization to catalog member copy or original cataloging. If LC copy with 050 00 is in hand, follow procedure in 1. above.
2. Literary author (P-PZ) without LC copy. Search author using Staff Name search.
a. If cataloged records and/or authority record are found, assign the LC author number or the Yale author number, whichever is more efficient.* If both numbers are known, prefer LC. Apply the LC notation for biography, criticism, correspondence, etc. whether the author number was assigned by LC or Yale (i.e., use of Yale modifications Z9/Z5/Z6/Z7 will cease after Jan. 2005.) For items requiring LC notation for biography, criticism, correspondence, etc., use the LC author number and shelflist against the LC Online Catalog.
b. If no cataloged records and/or authority record are found, shelflist against the Yale catalog.
3. Non-literary authors in P-PZ class without LC copy (e.g. linguistics and philology). Shelflist against the Yale catalog. When fitting a new author into an alphabetical sequence, follow standard procedure and shelflist around trailing X numbers if necessary (i.e., ignore trailing X numbers when defining the alphabetical sequence if they conflict with the main sequence). Always apply the appropriate LC table notation if necessary.
*Here are some points to consider:
Addendum: Prior to Feb. 2005, catalogers had the option of assigning a trailing W to belletristic materials with 050 00 for the L&B collection only. The special procedure for the L&B collection ceased with the implementation of the trailing X procedure for belletristic 050 00 materials for all collections cataloged by SML.
QUICK REFERENCE TABLES
Belletristic Call Numbers
Last updated: 16-Feb-2005