Bound-With Procedures
Overview
The following procedures should be used to link together several bibliographic records representing individual titles that physically exist in a single unit (i.e. a printed volume, microform, etc.). These titles have been brought together either locally, or by a publisher.
When this procedure has been applied, there will be a bibliographic record for each title, but only one holdings record will be visible to the public, and only one item record will be attached to that MFHD. Following Voyager terminology, the host record or host is the bibliographic record associated with the single publicly displayed MFHD; the host record generally represents the first title in the unit. The guest records or guests are the multiple bibliographic records linked via the host MFHD's item record to the host MFHD.*
Generally apply the procedures in this document to single part monographs bound with single part monographs. For situations where volumes of a serial or multipart are bound with volumes of another serial or multipart, or if volumes of a serial or multipart are bound with one or more single part monographs, refer to the separate document: Bound-with Procedures for Serials and Multiparts.
*NOTE: The bound-with procedures described in this document should not be used for analyzed titles that exist as separate volumes on the shelves. The Voyager “Bibliographic Record Linking” function was intended for use with such "parent/child relationships" but has not had satisfactory results at this time. Instead, refer to the document 856 Fields in Original, Copy, and Batch-Loaded Records for Tangible Resources.
RELATED DOCUMENTS
Bound-With Procedures. Appendix. Manual Procedures
Bound-With Procedures. Appendix. Unlinking Bibliographic Records
Procedure
Before proceeding verify that
- the Macro Express program is running
- the latest macro file has been loaded
- the Bound-With Linking macro in the macro file Circulation folder has been enabled. (CAUTION: the macro is distributed in disabled form.)
- the Voyager window has been maximized (the macro is configured to run with the Voyager window maximized)
Consult with your expert user if one or more of these conditions has not been met.
1. Identify the first title in the volume. This title will be the “host” title.
2. Go to the host title's MFHD or create one if the host title lacks a MFHD.
3. Following the call number in the 852, add "‡z Bound with (or Filmed with) (number) other titles. To view other titles search by call number: (call number)." and save.
Example: For a bound-with containing 8 titles the note would read:
852 ... ‡z Bound with 7 other titles. To view other titles search by call number: Gab 60.
Example for microfilm containing 10 titles:
852 ... ‡z Filmed with 9 other titles. To view other titles search by call number: Film B19036.
4. From the same MFHD, create an item record for that title if one does not already exist. If appropriate, add a barcode to this item record.
5. Retrieve all unlinked guest bibliographic records you want to link to the MFHD/Item record of the host.
IMPORTANT:
- the Voyager window must be maximized
- the guest bibliographic records only should be retrieved*
*If a guest record MFHD or Item record is open, and the record number of the MFHD or item record matches the record number of a bibliographic record in the Orbis database, the macro will link that bibliographic record to the host.
6. The macro must be run with the host item record, the host MFHD, & the host bib record, in that order, "on top." The host bibliographic record may have multiple non-host MFHDs linked to (non-host) item records; be sure these are closed. To ensure the correct sequence, first retrieve the host bibliographic record, then retrieve the host MFHD.
7. Retrieve the item record for the host MFHD.
8. Run the macro (the default key sequence is Win+Alt+L). The macro will cause Voyager to point the guest record titles to the MFHD of the host title. Always verify that the intended titles have been correctly linked.
CAUTION. The Voyager window must be on top while the macro is running for the macro to perform correctly; do not cycle to another window while the macro is running. While the macro is running, the Macro Express icon in the Windows Start tray will change to an icon of a running figure:
When the macro run is complete, the running figure icon will change back to the Macro Express icon.
Note: If an incorrect record has been linked, refer to Bound with Procedures 2005. Appendix. Unlinking Bibliographic Records.
9. Perform maintenance on the guest MFHDs and guest item records, if they are present. If the guest bibliographic record has multiple MFHDs, maintenance must be done only on the guest MFHD and guest item record, i.e. the MFHD & item record for the bound with copy only.
a. If the guest MFHD has an item record, the item record for the guest MFHD should be deleted.
b. If there are guest MFHDs, insert a subfield “‡k Suppressed Bound-with” before the subfield ‡h of the 852 field of each and suppress each of the guest MFHDs. If no MFHD exists for the bound with copy, do not create one for single-volume titles. Optionally, delete the MFHD if it simplifies workflow for single volume items and no copy specific detail would be lost. (Voyager will block any attempt to delete a MFHD associated with an acquisition record.)
Example: Print titles
Host MFHD
Clicking on the Bib Titles tab will display a list of all titles linked to the host title plus the host title itself. In the MFHD, variable field 014s are created by the linking function and record the bibliographic ID numbers of all guest titles linked to the host record. Note that the Orbis bib ids are also recorded in the Bib Title listing.
In this case, all guest MFHDs were deleted because no acquisition records were involved.
Hierarchy display
This is another way to display a list of the bound-with titles.
Public View (Brief view)
Bound-with Host record (general ‡z note use):
| Author | Budé, Guillaume, 1468-1540. | |
| Uniform title: | [Correspondence. Selections] | |
| Title: | Ilermou Voudaiou epistolai Hell¯enikai di' autou enanchos aux¯etheisai te kai prosap¯ekpib¯omenai, kai d¯e poll¯o ¯e prosthen amiantoterai = G. Budaei Graecae epistolae ab ipso nuper tum locupletiores, tum emandatiores redditae. | |
| Published: | Parisiis : Apud Andream Wechelum, sub Pegaso, in vico Bellouaco, anno salutis, 1556. | |
| Description: | 159, [1] p. ; 23 cm. (4to) | |
| Location: | BEINECKE (Non-Circulating) | |
| Call Number: | Gab 60 | |
| Status: | Not Checked Out | |
| Notes: | Bound with 7 other titles. To view other titles, search by call number: Gab 60. | |
| Local notes: | BEIN Gab 60: Autograph of G. Bautru. Copious interlinear and marginal notes in a contemporary hand (probably that of G. Bautru). Ms. waste used in binding. No. 1 of 8 titles bound together. | |
| Subjects (Library of Congress): | Budé, Guillaume, 1468-1540 --Correspondence. Humanists--Correspondence. |
|
| Subjects (Special Collections): | Bautru, G.--Autograph. Bautru, G.--Ms. notes. |
|
| Type of Material: | Annotations (Provenance)--16th century. Manuscript waste (Binding) |
Public View: Bound-with Guest record (Brief)
| Author | Lascaris, Janus, 1445?-1535 . | |
| Uniform title: | [Epigrammata] | |
| Title: | Ianou Laskare¯os tou Rhyndak¯enou epigrammata = Iani Lascaris Rhyndaceni epigrammata . | |
| Published: | Parisiis : Apud Andream Wechelum, sub Pegaso, in vico Bellouaco, anno salutis 1556 . | |
| Description: | 41 [i.e. 25], [3] p. ; 23 cm. (4to) | |
| Location: | BEINECKE (Non-Circulating) | |
| Call Number: | Gab 60 | |
| Status: | Not Checked Out | |
| Notes: | Bound with 7 other titles. To view other titles, search by call number: Gab 60. | |
| Local notes: | BEIN Gab 60: Autograph of G. Bautru. Copious interlinear and marginal notes in a contemporary hand (probably that of G. Bautru). Ms. waste used in binding. No. 8 of 8 titles bound together. | |
| Subjects (Library of Congress): | Epigrams, Greek. | |
| Subjects (Special Collections): | Bautru, G.--Autograph. Bautru, G.--Ms. notes. |
|
| Type of Material: | Annotations (Provenance)--16th century. Manuscript waste (Binding) |
Example: Preservation Microfilm
The preservation master MFHD.
YUL policy is to suppress the MFHD of the preservation master.
Hierarchy display
The hierarchy display can be expanded to show the titles linked to each of the MFHDs. Here the service copy bound-with list has been exploded. (Click on the + or - at each level to expand or compress the hierarchy display) Scrolling down further would allow us to explode the negative master bound-with list, and so on.
Get Holdings command
When the Get Holdings command is used from the bibliographic record of the guest, a Select or add holdings records dialog window pointing to the 3 MFHD IDs of the host record will display. If the guest had preexisting MFHDs, these would be suppressed but displayed also in the dialog box, so the Select or add holdings records dialog box could display 3 locations representing the host record and 3 suppressed locations representing the guest. In this example, the guest MFHDs were never created.
Public View (Brief View)
Bound-with Host record (general $z note use):
| Title: | Les Biches [microform] / Marie Laurencin, Jean Cocteau, Darius Milhaud, Francis Poulenc. | |
| Published: | Paris : Editions des Quarte Chemins, 1924.. | |
| Description: | 2 v. : ill. (some col.) ; 29 cm. | |
| Location: | SML, Microform (Non-Circulating) | |
| Call Number: | Film B19036 | |
| Status: | Not Checked Out | |
| Notes: | Filmed with 8 other titles. To view other titles, search by call no.: Film B19036. | |
| Local notes: | NEGATIVE FILM AVAILABLE FOR REPRODUCTION |
Public View: Bound-with Guest record (Brief View)
| Author | Foot, Charles H. | |
| Title: | "The death of Chatterton" case [microform] : Turner v. Robinson, containing a full report of all the proceedings ... and the judgments ... / by Charles H. Foot ... | |
| Published: | Dublin : Edward Ponsonby ; London : V. & R. Stevens & sons; Simpkin, Marshall, & co., 1860. | |
| Description: | 65 p. ; 21 cm. | |
| Location: | SML, Microform (Non-Circulating) | |
| Call Number: | Film B19036 | |
| Status: | Not Checked Out | |
| Notes: | Filmed with 8 other titles. To view other titles, search by call no.: Film B19036. | |
| Local notes: | NEGATIVE FILM AVAILABLE FOR REPRODUCTION | |
| Subjects (Library of Congress): | Wallis, Henry, d. after 1904. Chatterton, Thomas, 1752-1770. |
Optional Practice
Optionally, record all bound with titles in ‡z. In that case, the ‡z note should read: The following titles are bound together:
Then use the following procedures to record the bound with titles:
a. From the 245 in the bibliographic record, copy enough of the title to allow for a reasonable search. A “reasonable search” means that a patron would be able to retrieve the record using the title as given in the 852 ‡z. Cataloger's judgment will dictate how much of the title would result in a reasonable search. This practice should remain in harmony with the AACR2 rule 1.1B4 which states: “Abridge a long title proper only if this can be done without loss of essential information. Never omit any of the first five words of the title proper (excluding the alternative title).” Indicate omission of title words by using marks of omission ( … ).
For truly generic titles, patrons will need to retrieve the bibliographic record using different access points and advanced searching strategies. Thus the information in the MFHD is not a true access point, but a patron guide to titles which are bound (or filmed) together in the same item.
b. Paste the title from the host bibliographic record's 245 into the MFHD's “852 ‡z The following titles are bound together: [host title]
c. Go to the bibliographic record for the guest title and copy enough of the title to allow for a reasonable search.
d. Go to the host MFHD.
e. Create a space after the first title, followed by two dashes, followed by a space (similar to the punctuation in a 505).
f. Paste the title as in step 6 above.
Follow steps c-f above for the remaining titles that are bound (or filmed) together.
After following the steps above, and updating the subfield ‡z in the MFHD 852 for the host title, none of the guest titles should have item records. All of the MFHDs for the guest titles should be either suppressed or deleted.
Public View (Brief View): Host Record with the Optional Detailed ‡z Note
| Author | Guernsey, Samuel James, 1868-1936. | |
| Title: | Explorations in northeastern Arizona; report on the archaeological fieldwork of 1920-1923, by Samuel James Guernsey; sixty-six plates and thirty-one illustrations in the text . | |
| Published: | Cambridge, Mass., The Museum, 1931. | |
| Description: | xi, 123 p. illus. (incl. maps) 66 pl. (incl. col. front.) on 34 l. 25 cm. | |
| Location: | LSF- click "Place Requests" for delivery to any Yale library | |
| Call Number: | C52 12 12:1-3 | |
| Status: | Not Checked Out | |
| Notes: | The following titles are bound together: Explorations in northeastern Arizona -- Notes on the archaeology of the Kaibito and Rainbow plateaus in Arizona -- The ancient culture of the Fremont river in Utah | |
| Series: | Papers of the Peabody Museum of American Archaeology and Ethnology, Harvard University ; vol. 12, no. 1. | |
| Subjects (Library of Congress): | Indians of North America--Arizona. Cave dwellings. Indian baskets--North America. Pueblo Indians--Antiquities. Arizona--Antiquities. |
For reference purposes, see also the step-by-step walk-through of Voyager procedures without the macro in Bound-with Procedures 2005. Appendix.
Tête-bêche (Head to Tail) Print Publications
These publications most often include two titles that are bound upside down in relation to each other. Most of the time the volume does not have a collective title. Most often one bibliographic record is used for both titles, with a 740 analytical added entry for the second title. In addition, a 501 “with” note might be needed in the bibliographic record.
However, if the cataloger chooses to create two bibliographic records for a tête-bêche print publication, the bound-with procedure described here would apply to that situation, as only one item record would be associated with both titles.