SHELFLISTING BOOK NUMBERS, EDITIONS, COPIES, TRANSLATIONS
With the institution of the NJ18 2001 notation, 3 systems of NJ18 notation will exist on the shelves and in call number index displays:
- Pre1991 NJ18 notation (without NOTIS number). CONSTRUCTION: Book Cutter to main entry, unless artist is main entry, in that case book Cutter to editor. A12 for books with artist main entry and no editor; A12 and additional Cutter to editor for catalogues raisonnes, even if the artist is not the main entry; A2 for correspondence, A3 for autobiography, A15 for individual works of art. Date was added to the call no. only for later editions; if first edition was issued by 2 different publishers, date was added to the call no. of the 2nd title cataloged.
- 1991-2001 NJ18 with NOTIS number. CONSTRUCTION: Book Cutter to main entry, unless artist is main entry. A12 used for all artist main entries; no special notation used for catalogues raisonnes, correspondence, autobiography, or individual works of art. Additon of NOTIS number used to prevent duplication; no shelflisting performed for artists with established Cutters. Date used on all call numbers.
- NJ18 2001 notation, a simplified version of the pre1991 notation which is compatible with pre1991 to some extent CONSTRUCTION: Book Cutter to main entry unless the artist is the main entry. A12 used for all artist main entries, no special notation used for catalogues raisonnes, correspondence, autobiography, or individual works of art. Date used on all call numbers. Shelflisting performed for all titles to avoid duplication.
Basic objective. If the artist/architect has been assigned a Cutter under 1. or 2. above, that Cutter will continue to be used with the 2001 notation. We will keep editions and translations together within a given notation, but we will not try to keep NJ18 2001 and NOTIS no. NJ18s together (beyond use of the same artist Cutter), just as we did not attempt to keep together editions and translations across the old yale J18 and NJ18 when we abandoned the old yale classification in the early 1970s. Since the pre1991 and NJ18 2001 notations are partially compatible, editions and translations will be kept together when possible. However, keep in mind that with the NJ18 2001 notation, the A12 number used when the artist is the main entry cannot keep editions and translations together. If a book with artist main entry is given NJ18 Ar53 A12 2001 (LC) and a 2nd ed. is cataloged in 2010, the 2nd. ed. will be assigned NJ18 Ar53 A12 2010 (LC) after all NJ18 Ar53 A12 2002, 2003, 2004, etc.
For artists and architects wih extensive publications, book number sequence (other than A12) may be an issue, since items cataloged between 1991-2001 were not shelflisted at book number level. Maintain book number sequence for 1. (Pre1991) and 3. (NJ18 2001). Include 2. (1991/2001) in sequence if possible; if not, ignore 2. Caution: for pre1991 records, artist main entry generally Cuttered to editor or anything else the cataloger could identify if no editor was available, and title main entry sometimes Cuttered to editor; keep this in mind when determining where to insert the new book number.
Artist Cezanne (C34) has many publications. You need to assign a book on Cezanne with author main entry Kohlhammer.
- NJ18 C34 K54 FMJ 1349 1999 LC
- NJ18 C34 K57 FKA 4683 1995 LC
- INSERT: NJ18 C34 K65 2002 (LC) <author main entry: Kohlhammer>
- NJ18 C34 K67 1998 LC <title main entry: Pol' Sezann i russkii avangard; editor: Kostenevich>
- NJ18 C34 K779 1989 LC
- NJ18 C34 K78 1989 LC
- NJ18 C34 K85 LC
- NJ18 C34 K88 1988 LC <artist main entry Cezanne; no editor, added entry for Kunsthalle Tübingen>
Insert Kohlhammer between 2. and 3. Note that even though 1. and 2. use 1991/2001 notation with Orbis number, it happens that their main entries are still in sequence.
Artist: Van Gogh (G53) has many publications. You need to assign a book on Van Gogh with author main entry: Mattini
1. NJ18 G53 M37 1989 LC <author main entry: Masini>
2. NJ18 G53 M37 FKL 9792 1994 LC <author main entry: Martin>
<IGONRE IN SHELFLISTING>
INSERT: NJ 18 G53 M379 <author main entry: Mattini>
3. NJ18 G53 M38 LC
In this example, 2. (using 1991/2001 notation) is ignored because it is not consistent with the rest of the book number sequence.
If an earlier edition is already in Orbis and NJ18 notation was used without the NOTIS number, use the previously assigned pre1991 call number with a new date. Consider all correspondence collections (A2) and autobiographies (A3) cataloged using the old NJ18 notation to be earlier editions when you catalog new correspondence collections and later editions of autobiographies. Other titles with artist main entry are unlikely to be issued in later editions; if any are received for cataloging, use the previously assigned pre1991 call number with a new date.
First edition already on Orbis:
The drawings of Henri Matisse / John Elderfield ; introduction by John Golding ; catalogue by Magdalena Dabrowski. -- London : Arts Council of Great Britain, 1984.
|852||0||0||‡b art ‡h NJ18.M44 ‡i E465 (LC)|
You have the second edition. On Orbis use:
|852||0||0||‡b art ‡h NJ18.M44 ‡i E465 2003 (LC)|
First edition already in Orbis:
Rodin, Auguste, 1840-1917.
Correspondance de Rodin / textes classes et annotes par Alain Beausire et Helene Pinet. -- Paris : Musee Rodin, c1985-c1992.
|852||0||0||‡b art ‡h NJ18.R57 ‡i A2 1985 (LC)|
(Uses pre1991 NJ18 notation for correspondence)
You have the second edition. On Orbis use:
|852||0||0||‡b art ‡h NJ18.R57 ‡i A2 2020 (LC)|
If an earlier edition is already in Orbis and the NOTIS number NJ18 notation was used, ignore it and use the NJ18 2001 notation.
First American edition already on Orbis using the NOTIS NJ18 notation:
|852||0||0||‡b art ‡h NJ18.C74 ‡i A44 FFG 0667 1990 (LC)|
You now have the first British edition, published also in 1990. Do not use FFG 0667 in the call number. Shelflist the main entry as if the title were new to the Orbis database.
|852||0||0||‡b art ‡h NJ18.C74 ‡i A446 1990 (LC)|
Later, you receive the second (American) edition. Use the NJ18 2001 notation previously used for the British 1990 ed., but with the date of the new edition.
|852||0||0||‡b art ‡h NJ18.C74 ‡i A446 2002 (LC)|
If the earlier edition used the old yale J18 classification, do not use that call number. Use the current NJ18 notation instead.
First edition in Orbis uses the Old Yale J18 notation:
|852||0||0||‡b art ‡h J18 ‡i C424 958R|
You use the current NJ18 notation for your second edition:
|852||0||0||‡b art ‡h NJ18.C424 ‡i R66 2001 (LC)|
If British Art or another cataloging unit has cataloged a work using the old NJ18 notation and you add a copy for Art (CCL, etc.) use British Art's call number as is. However, adjust the number accordingly to account for the Art Library's different oversize ranges. If the cataloging unit does not use NJ18 notation at all, e.g. Divinity, Music, Manuscripts & Archives, do not use their call number; use NJ18 with the current notation instead. The Beinecke Reference collection uses NJ18; other Beinecke collections do not.
If a call number was already assigned using the pre-1991 NJ18 notation, retain it, add the appropriate translation number to the book number, and use the date of your edition. Follow the LC shelflisting instructions for translation numbers.
Original work already on Orbis using the pre1991 NJ18 notation:
|852||0||0||‡b art ‡h NJ18.C74 ‡i B88 1987 (LC)|
You have an English translation. On Orbis use:
|852||0||0||‡b art ‡h NJ18.C74 ‡i B8813 1987 (LC)|
If the call number was already assigned using the NOTIS no. NJ18 notation, use the NJ18 2001 notation with a translation number.
Original work on Orbis uses the NOTIS number NJ18 notation:
|852||0||0||‡b art ‡h NJ18.C74 ‡i D77 GGG 0999 1987 (LC)|
You have the English translation. On Orbis use the NJ18 2001 notation with translation number 13 (D77 was already used by another title)
|852||0||0||‡b art ‡h NJ18.C74 ‡i D77513 1992 (LC)|
In situations where exhibition catalogs are published simultaneously in different languages, and more than one exhibition catalog is received, we will not try to keep "editions" together.