Use of Trailing X in Call Numbers

Based on Monty Montee's original memo, Apr. 11, 1991/rev. Feb. 1994.

Policy: The use of a trailing X permits staff to avoid shelflisting new resources. Trailing X is used in call numbers when there is cataloging copy with call numbers assigned by the Library of Congress (050 00). The trailing X may also be used in original cataloging or member copy cataloging in special situations described below (see 5., 6., and 7.) where the assumption is that the new number is derived from a base number assigned by LC. The position of the trailing X in call numbers must be consistently associated with the cutter or book number for the work.

In the guidelines, there is an assumption that references to call numbers for other editions, translations, etc. apply to LC classification call numbers. If a non-LC classification scheme, e.g. Old Yale, has been replaced by the LC classification scheme, the obsolete class number should not be assigned to the later edition, translation, etc.

If a non-LC classification scheme is still in use for certain subject areas or types of material, e.g. NJ18 or SML folios, do not assign an LC trailing X call number to the item cataloged.

Instructions for keeping editions and translations together apply to the cataloger's administrative unit. SML catalogers are expected to keep editions (including reprints) and translations together for all locations cataloged by SML but are not required to do so for locations cataloged by the Music Library, Divinity, or the Medical Library.

Do not apply this procedure to serials (including classed together monographic series and analytics for classed together monographic series). Do not apply this procedure to classed together multipart items.

1. WORKS NEW TO YALE WITH LC COPY

a. Use call number found in the 050 00 of the LC record

b. Add trailing X as the last element of the book or cutter number:

Example:

050 0 0 ‡a TR654 ‡b .R6785 2001
852 0 0 ‡b art ‡h TR654 ‡i .R6785X 2001 (LC) ‡m Oversize

2. LITERATURE CALL NUMBERS ("BELLES LETTRES")

Beginning Feb. 2005 trailing X will also be applied to 050 00 literature call numbers. Refer to the following documents:

New Procedures for Cataloging Belletristic Materials at SML

Guidelines for Cataloging Belletristic Materials (SML) arrangement by type (Word table)

Guidelines for Cataloging Belletristic Materials (SML) arrangement by workflow (Word table)

Belletristic Call Numbers
(Detailed workflow instructions for cataloging literature call numbers)

3. CALL NUMBERS WITH CUTTER SUBDIVISIONS FOR TOPICAL SUBJECT, COUNTRY, OR OTHER

Cutter subdivisions are no longer checked. Follow 1. WORKS NEW TO YALE WITH LC COPY. Optionally, a team responsible for specific geographic areas may follow the obsolete procedure with the understanding that split files will eventually occur due to records contributed by other teams.

Old practice was to consult Orbis first to determine if cutter subdivision was established. The established subdivision was used if found; otherwise the LC cutter was accepted.

4. CALL NUMBERS LACKING FULL CLASSIFICATION (LAW)

Law call numbers lacking full classification (050 00 LAW) should be routed to the appropriate catalog librarian for call number assignment. Law call numbers with full classification should be assigned a trailing X like any other 050 00 number.

050 0 0 ‡a KZA1686.5 ‡b .G68 2000
852 0 0 ‡b sml ‡h KZA1686.5 ‡i .G68X 2000 (LC)

Obsolete practice:

Use trailing X following book or Cutter number

Book: 050 00 LAW

852 00 $b sml $h KRM $i C35X 1990 (LC) <class number is incomplete; should no longer be assigned>

5. DIFFERENT EDITIONS

These guidelines apply to cataloging with LC copy, member copy, and original cataloging within the cataloger's administrative unit. (These guidelines will not apply if shelf-ready processing is used.)

If the edition statement suggests that a previous edition may already be recorded in Orbis, search the online catalog for other editions.

Examples of edition statements that warrant searching:

250     ‡a 1st American ed. <there may be a British ed.>
250     ‡a 2nd ed.
Example of an edition statement that would NOT warrant searching (unless the item was published several years ago)
250     ‡a 1st ed.

Use the call number established for other edition(s) if LC classification was used. As appropriate, assign the date of publication or use a work letter to distinguish editions.

Count as other editions only titles cataloged within the unit's administrative filing scope. So, we will attempt to keep editions together within the YUL file but not within the Divinity file. Divinity will keep its editions together but is not required to keep its editions together with Sterling's and CCL's. For the YUL scope and other ground rules, refer to the Shelflisting Introduction.

a . If the call number for the other edition does not contain a trailing X, the added edition call number must not contain a trailing X.

Example (initial edition using LC classification did not use trailing X):

6th ed (Old Yale classification):

852 7 0 ‡b mudd ‡h Nb83 ‡i Sa51 948F ‡2 localyale

7th ed. (initial edition using LC classification; note cutter modification; trailing X not used):

050 0 0 ‡a HB171.5 ‡b .S25 1967
852 0 0 ‡b sml ‡h HB171.5 ‡i .S26 1967 (LC)

14th ed. (later edition modifies cutter to match earlier edition; no trailing X)

050 0 0 ‡a HB171.5 ‡b .S25 1995
852 0 0 ‡b ccl ‡h HB171.5 ‡i .S26 1995 (LC) ‡m Oversize

14th Australian ed. (no 050; cutter modified, no trailing X, work letter added because published in the same year):

852 0 0 ‡b ccl ‡h HB171.5 ‡i .S26 1995B (LC) ‡m Oversize

Split files. If different call numbers have been used for different editions, use the number most recently assigned by LC. If choice of entry has changed (i.e. from author to title), accept the new cutter number.

b. If the call number for the other edition contains a trailing X, the added edition call number must also contain a trailing X.

Examples (initial edition using LC classification with trailing X):

1st ed.:

050 0 0 ‡a NA9105 ‡b .G37 1995
852 0 0 ‡b art ‡h NA9105 ‡i .G37X 1995 (LC) ‡m Oversize

2nd ed.:

050 0 0 ‡a NA9105 ‡b .G37 2002
852 0 0 ‡b art ‡h NA9105 ‡i .G37X 2002 (LC) ‡m Oversize

American ed. with trailing X:

050 0 0 ‡a BS480 ‡b .L347 1992

First copy cataloged by Divinity. Note also the cutter has been modified.

852 0 0 ‡b div ‡h BS480 ‡i .L36 1992

SML adds the 2nd copy. SML uses the 050 call number with trailing X and (LC); SML does not adjust cutter to match Divinity.

852 0 0 ‡b sml ‡h BS480 ‡i .L347X 1992 (LC)

English ed. published in the same year. No 050.

Divinity catalogs the first copy. Divinity adjusts the cutter to match the American edition call number for its copy, and adds a work letter to differentiate. Divinity practice is to use lower case work letters.

852 0 0 ‡b div ‡h BS480 ‡i .L36 1992b

SML adds the 2nd copy. SML adjusts the cutter (including trailing X) to match the American edition call number for its copy, and adds a work letter to differentiate. SML practice is to use uppercase work letters.

852 0 0 ‡b sml ‡h BS480 ‡i .L347X 1992B (LC)

c. If LC has assigned a different class number from the earlier edition, use the new LC 050 call number with trailing X. (Cf. Shelflisting Introduction. 3. Editions.) If requested by Public Services, reclass the earlier edition to be consistent with the current LC classification when the earlier edition is also held by the same location. See example below under 6. New Translations section d.

d. If Yale assigned a different LC class number to the earlier edition, use the new LC 050 call number with trailing X. If requested by Public Services, reclass the earlier edition to be consistent with the current LC classification when the earlier edition is also held by the same location. See example below under 6. New Translations section e.

6. NEW TRANSLATIONS

These guidelines apply to cataloging with LC copy, member copy, and original cataloging within the cataloger's administrative unit. (These guidelines will not apply when shelf-ready processing is used.)

a. For records with 240 or 130 with $l <language>, search Orbis for a record for the work in the original language. If the original language work has been assigned an LC call number without trailing X, add translation numbers but do not add trailing X.

EXAMPLE. Original language edition 050 without trailing X. Note that the 050 reflects obsolete pre-1986 practice and does not include the date of publication.
050 0 0 ‡a BH39 ‡b .D45
100 1   ‡a Derrida, Jacques.
245 1 3 ‡a La Vérité en peinture / ‡c Jacques Derrida..
260     ‡a Paris : ‡b Flammarion, ‡c 1978..
852 0 0 ‡b sml ‡h BH39 ‡i D45 (LC)
EXAMPLE. Translation does not get trailing X.
050 0 0 ‡a BH39 ‡b .D4513 1987
100 1   ‡a Derrida, Jacques.
240 1 0 ‡a Vérité en peinture. ‡l English
245 1 3 ‡a The truth in painting / ‡c Jacques Derrida ; translated by Geoff Bennington and Ian McLeod.
260     ‡a Chicago : ‡b University of Chicago Press, ‡c 1987.
852 0 0 ‡b ccl ‡h BH39 ‡i D4513 1987 (LC)

b. If the original work has been assigned a call number with a trailing X, use that call number and add the required translation numbers after the X.

EXAMPLE. Original language work with trailing X. Note that the 050 reflects obsolete pre-1986 practice and does not include the date of publication.
050 0 0 ‡a PN45.5 ‡b .G44
100 1   ‡a Genette, Gérard, ‡d 1930-
245 1 0 ‡a Introduction à l'architexte / ‡c Gérard Genette.
260     ‡a Paris : ‡b Seuil, ‡c 1979.
852 0 0 ‡b sml ‡h PN45.5 ‡i G44
EXAMPLE. Translation also gets trailing X.
050 0 0 ‡a PN45.5 ‡b .G4413 1992
100 1   ‡a Genette, Gérard, ‡d 1930-
240 1 0 ‡a Introduction à l'architexte. ‡l English
245 1 4 ‡a The architext : ‡b an introduction / ‡c Gérard Genette ; translated by Jane E. Lewin ; with a foreword by Robert Scholes.
260     ‡a Berkeley : ‡b University of California Press, ‡c c1992.
852 0 0 b ccl ‡h PN45.5 ‡i G44X13 1992

c. If a translation is cataloged before the original work, follow the procedure in 1. WORKS NEW TO YALE WITH LC COPY, but place the X before translation numbers.

050 0 0 ‡a Z286.L58 ‡b G4513 1997
100 1   ‡a Genette, Gérard, ‡d 1930-
240 1 0 ‡a Seuils. ‡l English
245 1 0 ‡a Paratexts : ‡b thresholds of interpretation / ‡c Gérard Genette ; translated by Jane E. Lewin ; foreword by Richard Macksey.
260     ‡a Cambridge ; ‡a New York, NY, USA : ‡b Cambridge University Press, ‡c 1997.
852 0 0 ‡b ccl ‡h Z286.L58 ‡h G45X13 1997 (LC)

d. If LC has assigned a different class number from the original language edition, use the new LC 050 call number with trailing X. If requested by Public Services, reclass the original language edition to be consistent with the current LC classification when the original language edition is held by the same location. (Cf. Shelflisting Introduction. 3. Editions.)

EXAMPLE. Original language 050.
050 0 0 ‡a CT25 ‡b .D47 1982
100 1   ‡a Derrida, Jacques.
245 1 2 ‡a L'oreille de l'autre : ‡b otobiographies, transferts, traductions : textes et débats avec Jacques Derrida / ‡c sous la direction de Claude Lévesque et Christie V. McDonald.
260     ‡a Montréal : ‡b VLB, ‡c c1982.
852 0 0 ‡b sml ‡h CT25 ‡i D47 1982 (LC)
EXAMPLE: Translation with different call number in 050.
050 0 0 ‡a B2430.D483 ‡b O7313 1988
100 1   ‡a Derrida, Jacques.
240 1 0 ‡a Oreille de l'autre. ‡l English
245 1 4 ‡a The ear of the other : ‡b otobiography, transference, translation : texts and discussions with Jacques Derrida / ‡c English edition edited by Christie McDonald ; a translation by Peggy Kamuf of the French edition edited by Claude Levesque and Christie McDonald.
260     ‡a Lincoln : ‡b University of Nebraska Press, ‡c [1988], c1985.
852 0 0 ‡b ccl ‡h B2430.D483 ‡i O73X13 1988 (LC)

e. If Yale assigned a different LC class number to the original language edition, use the later LC 050 call number with trailing X. If requested by Public Services, reclass the original language edition to be consistent with the current LC classification when the original language edition is held by the same location.

EXAMPLE. Original language; call number assigned by Yale.
090     ‡a B105.D5 ‡b D48 1976
100 1   ‡a Deleuze, Gilles.
245 1 0 ‡a Différence et répétition / ‡c par Gilles Deleuze.
250     ‡a 3. éd.
260     ‡a Paris : ‡b Presses universitaires de France, ‡c 1976.
852 0 0 ‡b ccl ‡h B105 D5 ‡i D48 1976 (LC)
EXAMPLE. Translation. 050 assigned by LC differs from class number assigned by Yale. LC 050 is used with trailing X.
050 0 0 ‡a B2430.D453 ‡b D4513 1993
100 1   ‡a Deleuze, Gilles.
240 1 0 ‡a Différence et répétition. ‡l English
245 1 0 ‡a Difference and repetition / ‡c Gilles Deleuze ; translated by Paul Patton ...
260     ‡a New York : ‡b Columbia University Press, ‡c c1994.
852 0 0 ‡b ccl ‡h B2430.D453 ‡i D45X13 1993 (LC)

f. Count as a work in the original language only titles cataloged within the unit's administrative filing scope. So, we will attempt to keep translations together within the YUL file but not within the Divinity file. Divinity will keep its translations together, but is not required to keep its translations together with Sterling's and CCL's. For the YUL scope and other ground rules, refer to the Shelflisting Introduction.

7. REPRINT EDITIONS, PHOTOCOPIES

These guidelines apply to cataloging with LC copy, member copy, and original cataloging within the cataloger's administrative unit. (These guidelines do not apply to shelf-ready processing.)

These instructions apply to reprint publications or photocopies of previously published editions. The instructions do not apply to published versions or photocopies of previously unpublished dissertations.

Reprint editions should have a note (500 or 534) beginning: "Originally published:" or something similar (but not: "Originally presented as the author's thesis").

Photocopies should be identifiable by physical format; information about the original will be on the photocopy of the title page or other chief source. The cataloging source record must have an 050 00 and should be a match on the original edition; the photocopy is cataloged as a variant edition.

Search Orbis to see if the original edition was cataloged and already assigned an LC call number.

a. If a call number has been assigned for the original without trailing X, do not use trailing X. (Reprint editions get the date of the reprint; photocopies get the date of the original with capital A)

b. If the original edition has never been cataloged with an LC call number for Orbis, add the trailing X to the call number.

8. ADDED LOCATIONS

If a MFHD is enabled for an added copy for the same library, use the same call number. (If the call number has an X, use an X; if the call number doesn't use X, don't use X.)

If a MFHD is enabled for an added copy for a different library, use the same call number if the copy already held was cataloged within the unit's administrative filing scope.

If the previously cataloged copy was not within the unit's administrative scope but has a call number with trailing X, use the same call number. However, the call number should still be modified if the new location has different rules for (LC) below the call number and oversize.

EXAMPLES:

a. CCL has copy 1 with trailing X, and another copy is received for CCL. Exactly the same call number is assigned, including trailing X.

852 0 0 ‡b ccl ‡h D843 ‡i .G24X 2005
852 0 0 ‡b ccl ‡h D843 ‡i .G24X 2005

b. CCL has copy 1 in D class with trailing X. A second copy is added for Art. Art copy uses the same call number as CCL, including trailing X, but adds (LC) below the call number.

852 0 0 ‡b ccl ‡h DA660 ‡i .F33X 2006
852 0 0 ‡b art ‡h DA660 ‡i .F33X 2006 (LC)

BUT (SML copy uses local classification for a folio size book):

852 0 0 ‡b sml ‡k Folio ‡h D ‡i 338
852 0 0 ‡b art ‡k Folio ‡h DA660 ‡i .T74X 2006 (LC)

c. Music Library has copy 1 without trailing X. SML Catalog Dept. adds copy 2 for CCL and adds trailing X. SML's cataloging administrative scope does not include the Music Library and time does not need to be spent determining whether Music changed the LC call number for its local needs.

050 0 0 ‡a ML195 ‡b .R68 1997
852 0 0 ‡b mus ‡t 1 ‡h ML195 ‡i R813 C6 1997
852 0 0 ‡b ccl ‡h ML195 ‡i .R68X 1997 (LC)

d. CCL has copy 1 with trailing X. Music Library adds copy 2 to Orbis for its collection without trailing X.

050 0 0 ‡a ML196 ‡b .R67 2005
852 0 0 ‡b ccl ‡h ML196 ‡i .R67X 2005 (LC)
852 0 0 ‡b mus ‡h ML196 ‡i R813 R7

e. Divinity Library has an LC B-class call number copy 1 with trailing X but no "(LC)" below the call number. CCL adds copy 2 to Orbis for its collection and uses the same call number with trailing X but adds "(LC)" below the call number.

050 0 0 ‡a BL570 ‡b .G56 2005
852 0 0 ‡b ccl ‡h BL570 ‡i .G56X 2005 (LC) 
852 0 0 ‡b div ‡h BL570 ‡i .G56X 2005

Related Documents:

For: Technical Services Staff
By: Steven Arakawa
Date: (5/25/2004 creation date, 07/20/2007 revision date)