Reproducing rare materials


On-site researchers are allowed to take their own photographs of rare materials at no charge, provided that they do not use a flash. The use of these photos is governed by the copyright policies below.


In most cases, the Gilmore Music Library does not hold copyright to its collections. A single collection can have several copyright holders, as it contents were created by many different people.

The Music Library will reproduce manuscripts, scores, and photographs from the collection, in compliance with the fair use clause of United States copyright law. When requesting a reproduction, the patron must fill out and sign a permission form which verifies their understanding of this policy. Reproductions are to be used for research purposes only, and are not to be sold or deposited in another repository. The Library’s sale of a reproduction does not grant authorization for publication or performance. It is the patron’s responsibility to obtain permission to publish from the copyright owner.

Copy Procedures and Timeline

The Music Library provides digital scans in TIFF (high resolution), PDF, and JPG format.

As many of our materials are fragile, reproductions will be supplied only when it does not endanger the condition of the item. Processing time generally runs 4-6 weeks. Items that require special handling may require further processing time.

Each copy order will include a $15 retrieval fee. This fee covers 1/2 hour of staff time assisting patrons at a distance in identifying materials to reproduce. Time spent beyond 1/2 hour will be billed to the patron as research assistance, at $25 per hour.


Photocopies or PDFs:

  • Visiting researchers $0.30 per page (no retrieval fee)
  • E-mail or phone inquiries: $0.30 per page
  • Yale faculty, staff and students: $0.10 per page

Copies from microfilm:

  • If the item has already been microfilmed, copies are $0.32 per page.
  • If the item has not yet been microfilmed, copies are $0.64 per page.

High-resolution (TIFF) scans:

  • $15 per image for original scans
  • $10 per image for previously scanned images


Payment can be made by check, Visa or Mastercard.

Please click here to download a credit card payment form.

Checks must be in U.S. dollars, drawn on a U.S. bank. Checks should be made out to Yale University (please indicate "Music Library" with your check payment) and mailed to:

Sterling Memorial Library
Business Office
130 Wall Street
New Haven, CT 06520