Serials Card Catalog Location Guide
Sterling Memorial Library (SML) and Mudd
Two classification systems are used to arrange books in the SML stacks: Old Yale classification and Library of Congress (LC) classification. Most LC call numbers can be so identified by the presence of the designation "(LC)" as the last element of the call number. The exceptions are (1) D, PA-PZ, and Q, which are LC call numbers in which "(LC)" does not appear as the last element of the call number and (2) Near East, which appears as a stamp above an LC call number in which the designation "(LC)" does not appear as the last element of the call number.
Material with an Old Yale call number in one of the following classes (A B C F G H I J K) is shelved in the SML stacks; material with an Old Yale call number in one of the following classes (E L M N O P R S T U V W) is shelved in Mudd.
Creating ORBIS records for the Serials Boxes for LSF Transfer
In order to move the completed Serials Catalog boxes to LSF, two ORBIS records were created to keep track of the 1118 boxes of the Serials Catalog cards. Each record describes a maximum of 559 boxes at the bibliographic, holdings and item levels.
Bibliographic Record:
- The two bibliographic records were created by editing the following leader and MARC fields:
- Leaders
Bibliographic level: m monograph/item
Encoding level: 7 minimal level008 Fields
Date: 2003
Place of publication: ctu
Language: eng110:2 : ‡a Yale University ‡b Library
245:10: ‡a Serials Catalog boxes ...through... ‡p From ...
260: : ‡a New Haven, CT ‡b Yale University Library, ‡c 2003
300: : ‡a 559 boxes
500: : ‡a The heading on the first card in the first of the 500 boxes is recorded in the 245 subfield p.- Record box numbers in five digits; add leading zeros if a number is shorter than five digits
- Record the main entry of the first card within the 559 boxes in 245 subfield ‡p. Begin ‡p with the word "From."
Example
Holdings Record:
Create five MFHD records for the holdings, each representing 100 boxes:
- Use"81"for the 852 field indicators
- Use"lsf"for the location code in 852 subfield
- Record the beginning and ending numbers of every array of 100 boxes in the call number fields ‡h and ‡i
-
Example:
MFHD 1: 852 81 ‡b lsf ‡h Box 07943-‡i Box 08050
MFHD 2: 852 81 ‡b lsf ‡h Box 08051-‡i Box 08160
MFHD 3: 852 81 ‡b lsf ‡h Box 08161-‡i Box 08270
MFHD 4: 852 81 ‡b lsf ‡h Box 08271-‡i Box 08400
MFHD 5: 852 81 ‡b lsf ‡h Box 08401-‡i Box 08500
Item Records:
Create one item record for each box:
- Use the New Items button or select Record>>Create Items to create an item record
- Wand a new barcode in the Barcode field
- Input the main entry of the first card in the box of the ENUM field following the instructions in How to Input Main Entry Headings on Item Records
- Record the individual box number in the SPINE field
*Note that the catalog assistant entered a sequence of barcodes all at once thereby creating multiple item records rather than waiting for each fully processed box. This procedure was followed so that the serials boxes (the cards of which are in alphabetical order) would ultimately end up in numerical order. As a barcode was entered, a variable (“b”) was added to the Enum field in place of the main entry heading. Additionally, individual box numbers were first entered in the Chron field when the main entry heading had not yet been entered. (This facilitates searching/retrieving the correct item record.)
IMPORTANT: When a fully processed box is ready to be sent to LSF the “b” is replaced with the appropriate main entry heading. Additionally, the individual box number is then moved to the Spine field.
Example
Latin American and other locations within Sterling (LC and Old Yale call numbers)
Old Yale call numbers (Latin American)
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
Argentina |
‡b muddlamc ‡k Argentin |
‡b lsf |
|
Bahamas |
‡b muddlamc ‡k Bahamas |
‡b lsf |
|
Barbados |
‡b muddlamc ‡k Barbados |
‡b lsf |
|
Bermudas |
‡b muddlamc ‡k Bermudas |
‡b lsf |
|
Bolivia |
‡b muddlamc ‡k Bolivia |
‡b lsf |
|
Brazil |
‡b muddlamc ‡k Brazil |
‡b lsf |
|
Central America |
‡b muddlamc ‡k CentAm |
‡b lsf |
|
Chile |
‡b muddlamc ‡k Chile |
‡b lsf |
|
Colombia |
‡b muddlamc ‡k Colombia |
‡b lsf |
|
Costa Rica |
‡b muddlamc ‡k CostRica |
‡b lsf |
|
Cuba |
‡b muddlamc ‡k Cuba |
‡b lsf |
|
Dominican Republic |
‡b muddlamc ‡k DomRepub |
‡b lsf |
|
Ecuador |
‡b muddlamc ‡k Ecuador |
‡b lsf |
|
Falkland Islands |
‡b muddlamc ‡k Falkland |
‡b lsf |
|
Guatemala |
‡b muddlamc ‡k Guatemal |
‡b lsf |
|
Guiana |
‡b muddlamc ‡k Guiana |
‡b lsf |
|
Guiana British |
‡b muddlamc ‡k GuianaBr |
‡b lsf |
|
Guiana Dutch |
‡b muddlamc ‡k GuianaDu |
‡b lsf |
|
Guiana French |
‡b muddlamc ‡k GuianaFr |
‡b lsf |
|
Haiti |
‡b muddlamc ‡k Haiti |
‡b lsf |
|
Honduras |
‡b muddlamc ‡k Honduras |
‡b lsf |
|
Honduras British |
‡b muddlamc ‡k Hond Br |
‡b lsf |
|
Jamaica |
‡b muddlamc ‡k Jamaica |
‡b lsf |
|
Latin America |
‡b muddlamc ‡k Latin Am |
‡b lsf |
|
Mexico |
‡b muddlamc ‡k Mexico |
‡b lsf |
|
Nicaragua |
‡b muddlamc ‡k Nicarag |
‡b lsf |
|
Panama |
‡b muddlamc ‡k Panama |
‡b lsf |
|
Paraguay |
‡b muddlamc ‡k Paraguay |
‡b lsf |
|
Peru |
‡b muddlamc ‡k Peru |
‡b lsf |
|
Porto Rico |
‡b muddlamc ‡k PortoRic |
‡b lsf |
|
Salvador |
‡b muddlamc ‡k Salvador |
‡b lsf |
|
South America |
‡b muddlamc ‡k So Amer |
‡b lsf |
|
Trinidad |
‡b muddlamc ‡k Trinidad |
‡b lsf |
|
Uruguay |
‡b muddlamc ‡k Uruguay |
‡b lsf |
|
Venezuela |
‡b muddlamc ‡k Venezuel |
‡b lsf |
|
Virgin Islands |
‡b muddlamc ‡k VirginIs |
‡b lsf |
|
West Indies |
‡b muddlamc ‡k WeInd |
‡b lsf |
|
West Indies British |
‡b muddlamc ‡k WeIndBr |
‡b lsf |
|
West Indies Dutch |
‡b muddlamc ‡k WeIndDu |
‡b lsf |
|
West Indies French |
‡b muddlamc ‡k WeIndFr |
‡b lsf |
Other locations within Sterling (LC and Old Yale call numbers)
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
African Collection |
‡b smlafr |
|
|
Andrews History Seminar |
‡b smland |
‡b sml ‡k Hist Sem |
|
American Oriental Society |
‡b smlaos |
|
|
Arabic/Islamic Reading Room |
‡b smlaris |
‡b lsfnea |
|
Asia Reading Room |
‡b smlasi |
|
|
American Studies Reading Room |
‡b smlamst |
‡b lsf |
|
Babylonian Collection |
‡b smlbab |
|
|
Chinese Reference Collection |
‡b smlchir |
|
|
Franklin Collection |
‡b smlfra |
|
|
Japanese Reference Collection |
‡b smljpnr |
|
|
Judaica (obsolete as of 10/2/2018) |
‡b smljud |
‡b lsfjud |
|
Judaic Studies Reference |
‡b smljudr |
‡b lsfjud |
|
Korean Reference Collection |
‡b smlkorr |
|
|
Linonia and Brothers |
‡b smllnb |
‡b muddlnb |
|
Map Collection |
‡b smlmap |
‡b lsfmapr |
|
Map Collection Reference |
‡b smlmapr |
‡b lsfmapr |
|
Atlas Collection |
‡b smlmapa |
‡b lsfmapr |
|
Atlas Collection Reference |
‡b smlmapb |
‡b lsfmapr |
|
Numismatics Collection |
‡b muddnum |
‡b lsfbeir |
|
Periodical Room |
‡b smlper |
‡b lsf |
|
Philosophy Library |
‡b smlphi |
|
|
Bibliography |
‡b smlref |
‡b lsf |
|
Southeast Asia Reference |
‡b smlsea |
|
|
Semitic Reference |
‡b smlsem |
|
|
Sinological Seminar |
‡b smlsin |
|
|
Slavic Reading Room |
‡b smlsla |
|
|
Slavic Miniatures |
‡b smlslam |
|
|
Slavic Reading Room Reference |
‡b smlslar |
|
|
Zeta |
‡b muddzeta |
‡b lsfbeir |
Library of Congress and Old Yale call numbers
LC call numbers
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
A B C (except CJ) |
‡b sml |
‡b lsf |
|
D PA-PZ Q |
‡b sml |
‡b lsf |
|
CJ |
‡b muddnum |
‡b lsfmssr |
|
A B C D E F G H J K L M N P R S T U V Z |
‡b smlnea |
‡b lsfnea |
|
A B C D E F G H J K L M N P R S T U V Z |
‡b muddzeta |
‡b lsf |
Old Yale call numbers (no stamp)
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
A |
‡b smly |
‡b lsf |
|
B |
‡b smly |
‡b lsf |
|
C (except Cb4 90 and Cc5 5) |
‡b smly |
‡b lsf |
|
Cb4 90, Cc5 5 |
BEINECKE DO NOT CONVERT |
|
|
E |
‡b mudd |
‡b lsf |
|
F (except Fv1-Fv9999) |
‡b smly |
‡b lsf |
|
Fv1-Fv9999 |
‡b smlasi |
‡b smly |
|
G |
‡b smly |
‡b lsf |
|
H |
‡b smly |
‡b lsf |
|
I |
‡b smly |
‡b lsf |
|
J |
‡b smly |
‡b lsf |
|
Folio J |
‡b smly ‡k Folio |
‡b lsf |
|
JJ |
‡b mudd |
‡b lsf |
|
K |
‡b smly |
‡b lsf |
|
L |
‡b mudd |
‡b lsf |
|
M (except Mhc8 and Mhm69) |
‡b mudd |
‡b lsf |
|
Mhc8, Mhm69 |
BEINECKE DO NOT CONVERT |
|
|
N (except NZ) |
‡b mudd |
‡b lsf |
|
NZ |
BEINECKE DO NOT CONVERT |
|
|
O |
‡b mudd |
‡b lsf |
|
P |
‡b mudd |
‡b lsf |
|
R |
‡b mudd |
‡b lsf |
|
S |
‡b mudd |
‡b lsf |
|
T |
‡b mudd |
‡b lsf |
|
U (except Uai) |
‡b mudd |
‡b lsf |
|
Uai |
BEINECKE DO NOT CONVERT |
|
|
V |
‡b mudd |
‡b lsf |
|
W |
‡b mudd |
‡b lsf |
|
X (except X346) |
‡b smly |
‡b lsf |
|
XX |
‡b mudd |
‡b lsf |
|
X346 |
BEINECKE DO NOT CONVERT |
|
|
Y (except Yna31) |
‡b smlyal |
‡b lsfmssr |
|
Yna31 |
BEINECKE DO NOT CONVERT |
|
|
Z (except Zn ZNJ) |
BEINECKE DO NOT CONVERT |
|
|
Zn ZNJ |
‡b muddnum |
‡b lsfmssr |
Old Yale call numbers (with stamp)
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
A B C F G H I J K X |
‡b smly ‡k Cole |
‡b lsf |
|
E L M N O P R S T U V W |
‡b mudd ‡k Cole |
‡b lsf |
|
A B C F G H I J K X |
‡b smly ‡k Wright |
‡b lsf |
|
E L M N O P R S T U V W |
‡b mudd ‡k Wright |
‡b lsf |
|
A B C F G H I J K x |
‡b smly ‡k Penniman |
‡b lsf |
|
E L M N O P R S T U V W |
‡b mudd ‡k Penniman |
‡b lsf |
|
A B C F G H I J K |
‡b muddzeta |
‡b lsf |
|
A B C F G H I J K |
‡b smly |
‡b lsf |
|
E L M N O P R S T U V W |
‡b mudd |
‡b lsf |
|
L |
‡b mudd |
‡b lsf |
|
H |
‡b smly |
‡b lsf |
Old Yale call numbers (numbers only)
|
CARD |
VOYAGER |
OK TO MATCH TO |
|
8.71-17.25 |
‡b mudd |
‡b lsf |
|
21.03 - 61a.43 |
‡b mudd |
‡b lsf |
Science, Social Science, Classics, Linguistics Seminar, Microforms Locations
Science Libraries (Astronomy Library, Engineering and Applied Sciences Library, Forestry Library, Geology Library, Kline Science Library, Mathematics Library, Ornithology Library)
| CARD | VOYAGER | OK TO MATCH TO |
| Astronomy Library Observatory Library |
‡b ast | ‡b astref |
| Becton Computer Center Computer Center Library Department of Civil Engineering Dunham [Laboratory] Engineering and Applied Sciences Engineering Library Engineering Mechanics Engineering Reading Room Hammond Laboratory |
‡b engn | ‡b engn[xxxx] ‡b muddengn ‡b lsfeng ‡b lsfengr |
| Forestry Library Forestry School |
‡b fes | ‡b fes[xxxx] ‡b muddfes ‡b lsffor ‡b lsfforr |
| Economics Geology Library Geology Library |
‡b geo | ‡b geo[xxxx] ‡b muddgeo ‡b lsfgeo ‡b lsfgeor |
| Bingham Library Bingham Oceanographic Laboratory Bingham Library of Oceanography Biophysics Library Hartford Laboratory History of Science Kline Science Library Molecular Biophysics and Biochemistry Library Osborn Botanical Library Osborn Laboratory Osborn Memorial Laboratory Osborn Zoological Library Physics Library Sloane Laboratory Sloane Physics Library Zoology Library |
‡b ksl | ‡b ksl[xxxx] ‡b muddksl ‡b lsfksl ‡b lsfkslr |
| Anthropology Library Peabody Museum Library |
‡b kslant | ‡b kslant[x] ‡b muddksl ‡b lsfksl ‡b lsfkslr |
| Mathematical Seminary Mathematics Library |
‡b math | ‡b math[xxxx] ‡b muddmath |
| Ornithology Library | ‡b orn | ‡b ornref |
Social Science Library (including Economic Growth Center and Statistics Library)
| CARD | VOYAGER | OK TO MATCH TO |
| Administrative Sciences Library Economic Study Geography Library Industrial Administration Labor and Management Center Library Library of Applied Economics Political Science Library Social Science Library Sociology Library Street Traffic Library Transportation Library Urban Hall Library |
‡b ssl | ‡b ssl[xxxx] ‡b muddssl ‡b lsfssl ‡b lsfsslr |
| Economic Growth Center Library | ‡b sslegc | ‡b muddgdce ‡b lsfssl ‡b lsfsslr |
| Statistics Library | ‡b stat | ‡b stat[xxxx] ‡b lsfssl ‡b lsfsslr |
Other Locations (Classics Library, Linguistics Seminar)
| CARD | VOYAGER |
| Classical Club Library Classics Library |
‡b clas |
| Indological and Linguistic Seminar Library Linguistics Seminar |
‡b ling |
|
No location or call number information in upper left corner of card |
| CARD (SERIES STATEMENT) | VOYAGER | |
| Americana Brace Variety Folio Pamphlets Goodrich Collection India Tracts Kingsley Miscellaneous pamphlets Kingsley Miscellaneous Sermons Kingsley Pamphlets Kingsley Theological Miscellany Library of Americana Miscellaneous Pamphlets Miscellaneous Poems Plays Poems Porter Miscellany Scientific Miscellany Silliman Scientific Miscellany Silliman Miscellaneous Pamphlets Slavery Pamphlets Tracts U.S. Political pamphlets U.S. Civil War pamphlets |
BEINECKE DO NOT CONVERT |
|
| Economic Tracts | ‡b mudd | |
Microforms
| VOYAGER:
852 8 0 ‡b smlmic ‡h Film ‡i B[number] |
Serials Card Catalog OCLC Skip List
OCLC will skip the following types of cards:
- guide cards
- cards for headings
- cards for references
- cards representing added entries (author and title)
- temporary slips (acquisitions)
- cards marked “Discard”
- cards marked “Sample”
- series decision cards
- cards representing material in the following collections or locations:
Art & Architecture
stamped Art, Art Library, School of Art
Beinecke
stamped Beinecke, Beinecke Library, College Pamphlets, Rare Book Room, Western Americana, Western Americana Broadsides
British Art
stamped British Art, British Art Reference, Mellon Reference
College Libraries
(1) marked CL (for College Libraries)
(2) marked bk, br, cc, dc, es, je, mc, pc, sm, sy, tc, td
(3) stamped Berkeley, Branford, Calhoun, Davenport, Ezra Stiles, Jonathan Edwards, Morse, Peirson, Silliman, Saybrook, Trumbull, Timothy Dwight
Connecticut Agricultural Experiment Station
stamped Connecticut Agricultural Experiment Station, Conn. Agr. Ex. Sta.
Cowles Foundation
stamped Cowles Foundation, Cowles Foundation Library
Cross Campus
stamped Cross Campus Library, German Reading Room, Mountaineering, Reserve Book Room
Divinity
stamped Day Missions Library, Divinity Library, Divinity School Library, Trowbridge Reference Library
Drama
stamped Drama Library
Dwight Hall Library
stamped Dwight Hall Library
Law
stamped Law Library, School of Law, Treatises Stack Room, Wheeler Treatises
Lewis Walpole
stamped Lewis Walpole, Lewis Walpole Collection, Lewis Walpole Library
Medical
stamped Dept. of Pediat., Dept. of Bacteriology, Dept. of Pharmacology, Dept. of Psychiatry & Mental Hygiene, Department of Psychology, Epidemiology and Public Health Library, Harvey Cushing Collection, Historical Library (Yale Medical School), Medical Library, Medical Library (Historical), Psychological Laboratory, School of Medicine Library, School of Nursing, Sterlin Hall of Medicine
Music
stamped Lowell Mason Collection, Lowell Mason Library, Music Library, School of Music
SML Arts of the Book
stamped Arts of the Book Room, Bookplate Collection, Carl P. Rollins Collection, Collection of the Arts of the Book Room, Graphic Arts Collection, Rollins Collection