Staff Notes

A list of non-public notes, viewable only by staff.  Use upper or lower case as indicated. 

MFHD 852 x

anlyz (=Analyzed; formerly entered as anal). Entered in 852 x of the cover record's MFHD. Use when all volumes of the set are analyzed. See also: part anlyz

CIE (=Created in Error). This code is used in both h and x, depending on the situation. Examples:

On MFHD 87759:

852

8

0

b sml k Suppressed h CIE x use MFHD 67891

On MFHD 67891:

852

0

0

b sml h JL1211 i .E95X 1993 (LC) x CIE on MFHD 87759

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

cs (=Classed separately). Entered in 852 x of the serial record for classed separately monographic series when the series is a standing order. (The serial record is itself suppressed from public display).

Please review detailed procedures at:

http://www.library.yale.edu/cataloging/authorities/series_policy.htm

CAUTION: the standing order series procedures document is not yet updated for Voyager.

Desk Copy. Entered in h. Used for items purchased as desk copies for staff use, e.g.,

852

8

0

b smlzzz k Suppressed h Desk Copy

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

Exchange. Entered in h for items purchased for exchange purposes, e.g.,

852

8

0

b smlzzz k Suppressed h Exchange

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

Gift. Entered by Acquisitions staff in x. This note should not be deleted by Cataloging staff. On Voyager, this is the only indication that this MFHD does not have a Purchase Order linked to this record.

Lost. Entered in x. Used when an item is lost from the collection, e.g.,

852

0

0

b withdrawn k Suppressed h JL1211 i .E95X 1993 (LC) x sml: Lost 08/02; cmt/xk

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

Marked for deletion. Entered in x; replaces subfields h and i in situations where the record is to be deleted, e.g.,

852

8

0

b sml x Marked for deletion

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

OP (=Out of Print). Entered in h. Used for items reported as out of print by the vendor, e.g.,

852

8

0

b sml k Suppressed h OP

part anlyz (=partially analyzed). Entered in 852 x. Use when not all volumes of the set are analyzed. Use without further qualification in situations where all analyzable parts are analyzed but some parts lack a distinctive, analyzable title. Provide further explanation if only selected analyzable parts are analyzed, e.g. "852 ... x part anlyz: v. 5, 11 only per selector request." A note of this type implies that any other parts are only analyzed if requested. Another example: "852 ... x part anlyz: v.3 CIE." (Vol. 3 analyzed by mistake; no further volumes should be analyzed.) See also anlyz.

Recl. from <call number>. Entered in 852 x. Include also unit/individual initials & processing date MM/YYYY. Example:

852

0

1

b sml h DA670 B9 i A75 x Recl. from Byb 70; as/sra 07/1997

Please review required detailed procedures at:

http://www.library.yale.edu/catman/catmaint/reclassification4.htm

Returned. Entered in h. Used for blanket order or approval plan titles returned to the vendor (out-of-scope, duplicates, etc.), e.g.

852

8

0

b sml k Suppressed h Returned

Please review required detailed procedures at:

http://web.library.yale.edu/cataloging/deletion

sso (=Series Standing Order). Entered in x by Acquisitions staff. This note should not be deleted by Cataloging Staff. On Voyager, this is the only indication that this MFHD does not have a Purchase Order linked to this record.

Suppressed. Entered in k.

For examples see CIE, Desk Copy, Exchange, Lost, OP, Returned, withdrawn.

Transf. from <Orbis location>. Entered in 852 x. Include also unit/individual initials & processing date MM/YYYY. Example:

852

0

1

b ccl h PR3457 i H85 1975 x Transf. from SML; AS/SO 10/2001

Please review required detailed procedures at:

http://www.library.yale.edu/catman/catmaint/transfer4.htm

Transf. & recl. from <old location & call number>. Entered in 852 x. Include also processing unit/individual initials; processing date as MM/YYYY, e.g.:

852

0

1

b sml h DQ55 i G345 1920 x Transf. and recl. from MED Hist DG 920G; med/pb 4/2000

Please review required detailed procedures at:

http://www.library.yale.edu/catman/catmaint/transfer_reclass2.htm

withdrawn. Entered in b (replaces Orbis location code) AND x. Used when an item is withdrawn from the collection, e.g.,

852

0

0

b withdrawn k Suppressed h JL1211 i .E95X 1993 (LC) x sml: withdrawn 08/03; cmt/xk

Please review required additional procedures for withdrawn items at:

http://web.library.yale.edu/cataloging/deletion