Overview

This minimal-level cataloging guideline complies with the PCC BIBCO Standard Record (BSR) for cartographic resources, and it is intended for the catalog assistant when no adequately bibliographical record for a cartographic resource is found in OCLC.

Part 1: General Procedures for Minimal Level Bibliographic Records 

• Search local catalog thoroughly before creating a minimal-level bibliographic record.
• If a record is found in the local catalog but requires better metadata, search OCLC. If there is no better bibliographic record or matching record in OCLC, route the item to a map catalog librarian.
• If there is a better bibliographic record or matching record in OCLC, enhance the existing record in the local catalog following the Copy Cataloging Checklist for Map guideline.
• If a full level record is not found in LCDB and OCLC, create a new minimal level record following the guideline from Part 2, using approved templates for cartographic materials. 
• If no matching record is found in OCLC, create a new minimal level record following Part 2.
• If the cartographic resource is part of a cartographic series, consult with a map catalog librarian.
• If cartographic material is unpublished (e.g., a manuscript map or a photostat), consult with a map catalog librarian.

Part 2: Creating a New Minimal Level Map Record

Use the approved bibliographic template for cartographic resources to create a new minimal-level record. Refer to the map catalog librarian to install the template.

Leader:

Type of Record	e: cartographic material <template default>
Bibliographic level	m: monograph/item <template default>
Encoding level	7: minimal level <template default>
Cataloging form	i: ISBD punctuation include <template default>

007:

This field is mandatory in all records. Use the map, globe, tactile material, or remote sensing image tabs as appropriate to the material being cataloged. General template for 007 in preliminary map records (a-Map):

Specific Material Designation	j: Map  <template default>
Original vs Reproduction Aspect	_: OBSOLETE  <template default>
Color	a: One color  <template default> or c: Multicolored
Physical Medium	a: Paper  <template default>
Type of Reproduction	n: Not applicable  <template default>
Production/Reproduction Detail	z: Other  <template default>
Positive/Negative Aspect	n: Not applicable  <template default>

008:

Publication Status	s: single known date/probable date <default, see *** NOTES 1>
Date 1	<see *** NOTES 2>
Date 2	<see *** NOTES 2>
Place of Publication	<must match 264 ‡a>
Materials	a: single map <template default, see *** NOTES 3 for other values>
Language	<select the language predominantly used in the item>
Cataloging Source	d: Other <template default>

***NOTES

1. Type of Date/Publication status

s = for single maps (single sheet or on multiple sheets)

r = for facsimile reprints

q = for infer a date for a range of dates

2. Date 1/Date 2 

264 ‡c	DATE 1	DATE 2	008 Code(s)	Explanation
2014	2014		s	Publication date appears on the item
264 _1 ‡c [2014] 264_4 ‡c ©2014	2014	2014	t	Only copyright date appears on the item
264_1 ‡c 2014 264_4 ‡c ©2013	2014	2013	t	Use when copyright date is different from the publication date
1998	1998	1836	r	Facsimile reprint: 2nd date for original map is known
1998	1998	uuuu	r	Facsimile reprint: 2nd date for original map is unknown
[1572?]	1572		s	Probable date
[2014]	2014		s	When use distribution date, or printing date
[approximately 1742]	1742		s	Approximate date
1945-	1945	9999	c	Multi-part map set (monographic or series), if start and end date are known and differ.
1996-1997	1996	1997	m	Multi-part map set (not series), if start and end date differ
[between 2000 and 2010?]	2000	2010	q	Probable range of year
[not before 2010]	2010	uuuu	q	Earliest possible date known
[not after 2010]	uuuu	2010	q	Latest possible date known
[between 2001 and 2011]	2001	2011	q	Earliest and latest possible date known

3. Material Input Table

008	Detail
a: Single map	A single sheet cartographic item or multiple sheet cartographic item issued at the same time by the same publisher and meant to be used together to form a single bibliographic entity.
b: Map series	A number of related but physically separate and bibliographically distinct cartographic units intended by the producer(s) or issuing body(s) to form a single group. Each sheet includes sufficient detail (title, legend) to be used alone. Not used for atlas series.
c: Map serials	Issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. For serially issued atlases, code e (Atlas) is used.
d: Globe	A 3-dimensional cartographic item.
e: Atlas	Includes atlas series, and serially issued atlases.

Variable fields:

020 (ISBN): Record the ISBN in field 020, if applicable. Do not transcribe hyphens or spaces.

020

‡a #############

034 (Coded cartographic mathematical data):

• The 034 field and the 255 field must be in agreement.
• Subfield ‡a is mandatory.
• Subfield ‡b is for scale figure, record without commas (same as 255 ‡a)
• Subfields ‡d, ‡e, ‡f, ‡g are for latitude and longitude values in the decimal format, while 255 ‡c is in the degrees-minutes-seconds format. Supply coordinates even if they are not available on the map; use BoundingBox or Extent Helper to determine the coordinates. Use Degree/Minutes/Seconds to/from Decimal Latititude/Longitude Conversions Calculator to determine or convert coordinates. 

If a scale is stated on the map, or if one can be determined using a scale indicator, mark the first indicator 1 (one), enter a in subfield ‡a and the denominator of the scale ratio, without commas, in ‡b.

034

1

‡a a ‡b 2000000

If there is no scale stated on the map, and one can not be determined using a scale indicator, mark the first indicator 0 (zero), and enter a in subfield ‡a. Do not add subfield ‡b.

034

0

‡a a

If there are scale and coordinates on the source, record them in decimal degrees in ‡d [westernmost longitude], ‡e [easternmost longitude], ‡f [northernmost latitude], ‡g [southernmost latitude]. Use the negative sign (-) in front of longitude (W) and latitude (S).

034

1

‡a a ‡b 126720 ‡d 144.4 ‡e -064.4  ‡f 071.6  ‡g -014.8

If using BoundingBox or Extent Helper to determine the coordinates, add ‡2 bound right after ‡g.

034

1

‡a a ‡b 126720 ‡d 008.3971 ‡e 011.0887 ‡f 045.4816 ‡g 044.6333 ‡2 bound

040 (Cataloging source):

040

‡a CtY  ‡b eng ‡e rda ‡c CtY

100/700, 110/710, or 111/711 (Main or added entry: Personal, Corporate or Conference Name):

• If the resource has more than one creator, record the first-named creator in the appropriate 1XX field.
• If the map names no author, omit the 1XX field.
• If there is no 1XX and there is an editor, compiler, etc., record the name in field 7XX.
• Treat cartographic firms (such as Hammond or Rand McNally), which are responsible for the creation of the maps they produce, as main entries, unless a cartographer is named specifically on the map (e.g., as with many National Geographic maps). In the latter situation, record the cartographer as main entry (100 1_), and include an added entry for the firm (710 field).
• Add the appropriate relationship designators
  • for creators (cartographer, creator).
  • for contributors (compiler, surveyor, engravor, etc.) 

• Search for an authority record for the heading (personal, corporate, or conference) in the OCLC Authority File, using the authorized form in 1XX. If a personal name or a corporate name is not authorized and there is no precedent for its use represented in ORBIS or in OCLC, use the form of the name as found on the map (last name first for personal names, unless instructed otherwise). Enter a space between initials that accompany a personal surname (e.g., Fischer, M. F. K.), but not between initials that are constituents of a corporate name (e.g., B.F. Goodrich Company).

Examples:

On source: By George Philip & Son, Ltd. 

110

2

‡a George Philip & Son, ‡e cartographer.

On source: Cartography by G.F. Cruchley (form as found on the map; no authority record found; and not found in the local catalog)

100

1

‡a Cruchley, G. F., ‡e cartographer.

On source: Institut géographique national 

*** The corporate body responsible for the creation of the map and issuing the map.

110

2

‡a Institut geographique national (France), ‡e cartographer, ‡e issuing body.

On source: Cartography by Hans Oberdorfer for the Hermann Haack Geographisch-Kartographische Anstalt 

100	1		‡a Oberdorfer, Hans, ‡d 1846-1927, ‡e cartographer.
710	2		‡a Hermann Haack Geographisch-Kartographische Anstalt, ‡e issuing body.

245 ‡a [main title] : ‡b [other title information] / ‡c [statement of responsibility].

• If the record has a main entry (1XX), set the first indicator to 1 (one); if it does not, set the first indicator to 0 (zero).
• Transcribe the title of the main map as it appears on the source, including an article, if present. If the title begins with an article, set the second indicator to reflect the number of characters preceding the title proper (including a space, if there is one). If the title does not begin with an article, set the second indicator to 0 (zero).
• If a source is in a cover or has a panel title, and the cover or panel title is more comprehensive than the title on the map (e.g., "Maputo streets, monuments, and government offices" on the cover or panel vs. "Map of Maputo" on the map), transcribe the cover title in the 245 field. Capitalize the first letter of the first word and the first letter of proper nouns. Use ‡b for other title information (such as subtitles, parallel titles, etc.) and precede it with space-colon ( : ). Transcribe the statement of responsibility in subfield ‡c, following a slash. End the field with a period.

Examples:

On source: Atlas du Nord de la France, Institut de géographie, Université de Lille.

110	2		‡a Institut de géographie, Université de Lille,  ‡e cartographer, ‡e issuing body.
245	1	0	‡a Atlas du Nord de la France / ‡c Institut de géographie, Université de Lille.

On source, panel title: France.

***no statement of responsibility

245

0

0

‡a France.

On source: France et ses colonies. Cartografie par Alexandre Vuillemin.

100	1		‡a Vuillemin, A. ‡q (Alexandre), ‡d 1812- ‡e cartographer.
245	1	0	‡a France et ses colonies / ‡c Cartografie par Alexandre Vuillemin.

On source: The Ordnance Survey map of Namibia, prepared by the Survey and Cartographic Unit

245	0	4	‡a The Ordnance Survey map of Namibia / ‡c prepared by the Survey and Cartographic Unit.
710	2		‡a Namibia. ‡b Survey and Cartographic Unit, ‡e issuing body.

If there more than 1 name (person or corporate body) is in the primary statement transcribe all persons or corporate bodies named. Or use RDA option: name of 1st author [and <x> others]

245

1

0

‡a Atlas of India / ‡c cartographer, Alpa Pandya, Kaushik Pandya, Dr. R.P. Arya, Jitender Arya, Dr. Gayathri Arya, Anshuman Arya.

245

1

0

‡a Atlas of India / ‡c cartographer, Alpa Pandya [and five others].

246 (Varying form of title) Do not end the field with punctuation, unless it belongs to the final word (abbreviation, etc.).

Examples:

If there is more than one languages for the title proper, create a 246 for the parallel title.

On source:  Guide Total des routes du Cambodge, 2008 / Total road atlas of Cambodia, 2008. Conception, texte, Alain Gascuel. Cartographie, Frank Dufrenoy.

100	1		‡a Dufrenoy, Frank ‡e cartographer.
245	1	0	‡a Guide Total des routes du Cambodge, 2008 = ‡b Total road atlas of Cambodia, 2008 / ‡c conception, texte, Alain Gascuel ; cartographie, Frank Dufrenoy.
246	1	1	‡a Total road atlas of Cambodia, 2008

If the title recorded in field 245 ‡a is in English and contains an ampersand (&), create a 246 field with the word "and" in place of the ampersand, using indicators as shown.

On source: Cadiz & environs

245	1	0	‡a Cadiz & environs.
246	3		‡a Cadiz and environs

If the title begins with a cardinal or ordinal numeral, create a 246 field with the number represented as a word (in the language of the title), using indicators as shown:

On source: 2 cartes linguistiques du Congo belge

245	1	0	‡a 2 cartes linguistiques du Congo belge.
246	3		‡a Deux cartes linguistiques du Congo belge

If the title recorded in field 245 ‡a has an obvious typographical error, do not correct the error in 245 but rather create a 246 field with the corrected text, using indicators as shown. Do not add a 246 field to correct archaisms or vernacular/alternate spellings, e.g., "Map of the Spice Islands," "Brussel" (for Brussels)

On map: Munincipal map of Barstow

245	1	0	‡a Munincipal map of Barstow.
246	1		‡i Corrected title: ‡a Municipal map of Barstow

If the panel title or cover title is more comprehensive in its description of the geographical coverage of the source than the title on the source itself, transcribe it in the 245 field, and transcribe the title on the source in a 246 3_ field. A 500 general note indicating the source of the title given in the 245 field (e.g., "Panel title" or "Cover title") is required, but is a helpful addition to the record.

245	1	0	‡a Metropolitan Lhasa, showing tramways.
246	3		‡a Map of Lhasa
500			‡a Panel title.

250 (Edition statement) Transcribe edition statement in field 250 in the form as appear on the source. Always end the field with a period.

Examples:

On source: Fifth edition

250

‡a Fifth edition.

On source: Revised 2nd ed.

250

‡a Revised 2nd ed.

On source: 2. Auflage

250

‡a 2. Auflage.

On source: 1 édition

250

‡a 1. édition.

On source: 1 opplag

250

‡a 1. opplag.

255 (Cartographic mathematical data) *** Verify that information in the 255 field and that entered in the 034 field are in agreement.

Recording Scale Statements in 255 ‡a.

• Record the scale, if it is stated on the source, or if it can be determined using a scale indicator. Use commas in the statement of scale.
• Must provides scale as a Representative Fraction (RF) from, e.g. 1:100,000
• Use commas in the statement of scale.
• Do not use square brackets when converting or supplying the Representative Fraction Data
• Use "approximately" in stead of "ca."
• Always end this field with a period.

Recording Projection information in 255 ‡b. 

• "proj." should be written out "projection"

Recording coordinates information in 255 ‡c. in the decimal form

Examples:

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 054.000000 ‡g 053.500000
255			‡a Scale 1:126,720 ‡c (W 103.000000--W 102.000000/N 054.000000--053.500000).

When converting verbal statement to RF, e.g., "1 in. = 4 miles"

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale 1:126,720. 1 in. = 4 miles ‡c (W 103.000000--W 102.000000/N 054.000000--053.500000).

On source: Scale ca. 1:126720

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale approximately 1:126,720 ‡c(W 103.000000--W 102.000000/N 054.000000--053.500000).

When scale information not available 

034	1		‡a a ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale not given ‡c (W 103.000000--W 102.000000/N 054.000000--053.500000).

Scale differ

034	1		‡a a
255			‡a Scales differ.
300			‡a 1 atlas (iv 445 page) ‡c color illustrations, color maps ;​ ‡c 28 cm

264 (Place, publisher, and date)

New MARC field for production, publication, distribution, printing, and copyright date.

• Production (unpublished material only; manuscript map): 264_0
• Publication: 264_1 (always made)
• Distribution: 246_2 (special circumstances)
• Manufacturer (printing, etc.): 264_3
• Copyright date: 264_4

Transcribe the place of publication, the name of the publisher, and the date(s) of publication according to the following pattern:

264

1

‡a [Place of publication] : ‡b [Name of publisher], ‡c [date(s) of publication].

If there is more than one place of publication, record the first-named only. 

End the field with a period, unless there is already final punctuation (e.g., a bracket).

For recording publication date, see also 008 section Date 1/Date 2.

Examples:

264

1

‡a Paris : ‡b Pneu Michelin, ‡c 2001.

If there is no place of publication stated, use [Place of publication not identified]. YUL encourage to supply the place of publication if possible, even if just the country. 

264

1

‡a [Place of publication not identified] : ‡b Pneu Michelin, ‡c 2001.

264

1

‡a [France] : ‡b Pneu Michelin, ‡c 2001.

If there is no publisher named, use [publisher not identified]. 

264

1

‡a Paris : ‡b [publisher not identified], ‡c 2001.

If there is no publication date, use [date of publication not identified]. Or supply a probable date whenever possible.

264

1

‡a Paris : ‡b Pneu Michelin, ‡c [2001?]

If there is no publication date, record the latest copyright in ‡c and enclose the date in bracket  then create 2nd 264 field to record the copyright date.   

264		1	‡a Paris : ‡b Pneu Michelin, ‡c [2001]
264		4	‡a ©2001.

If supply the date of publication, enclose the date in brackets.

Actual year known

264

1

...  ‡c [2001]

Either one of the two consecutive yea

264

1

... ‡c [2009 or 2010]

Probable year

264

1

... ‡c [2010?]

Probable range of years (between ... and ...?)

264

1

... ‡c [between 2009 and 2010?]

Earlier and/or latest possible date known (not before ; not after)

264

1

... ‡c [not before 2009]

264

1

... ‡c [not after 2010]

YUL strongly encourages the cataloger NOT to use:

264

1

‡a [Place of publication not identified] : ‡b [publisher not identified] , ‡c [date of publication not identified]

300 ‡a (Extent) 

Spell out "color" and "illustrations" however, "cm" is a metric symbol, not an abbreviation.

Give the extent of the item in ‡a

300

‡a 1 map ...

300

‡a 1 atlas (iv 445 page) ...

300

‡a 2 map on 1 sheet ...

300

‡a 1 map on 4 sheets

Give other physical details in ‡b

300

‡a 1 map : ‡b color ...

Give Dimension (height x width) in‡c.

• measure within the neat lines where the geographic area is displayed, NOT the size of the sheet. 
• If the map extend beyond the neat line, measure up to the extend.
• Record the size of the sheet if it is substantially different than the size f the map, give the size of the map follow by the sheet size.

300

‡a 1 map : ‡b color ‡c 65 x 45 cm

300

‡a 1 map : ‡b color ‡c 35 x 40 cm, on sheet 70 x 60 cm

300

‡a 1 map : ‡b color ‡c 68 x 94 cm, folded to 26 x 15 cm

300

‡a 1 map : ‡b color ‡c 36 x 42 cm, on sheet 72 x 60 cm, folded to 24 x 11 cm

Due to the complexity of extent statements for maps, consult with a catalog librarian for maps if "1 map" seems inappropriate for the material in hand.

33x (Media Type; Content Type and Carrier Type)

Sheet Map:

336			‡a cartographic image ‡b cri ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 media
338			‡a sheet ‡b nb ‡2 rdacarrier

Atlas:

336			‡a cartographic image ‡b cri ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 media
338			‡a volume ‡b nc ‡2 rdacarrier

Globe:

336			‡a cartographic three-dimensional form ‡b crf ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 media
338			‡a object ‡b nb ‡2 rdacarrier

490 (Series statement)

Transcribe the series statement (title proper and numbering) as they appear on the source of information in 490 field, first indicator "0"

Pattern:

490

0

‡a Series statement ; ‡v volume number

Examples:

On source: Baxter's pathfinders no. 5237

490

0

‡a Baxter's pathfinders ; ‡v no. 5237

On source: Traveller's series, number 15

490

0

‡a Traveller's series ; ‡v number 15

On source: Tourismuskarten des XX. Jahrhunderts

490

0

‡a Tourismuskarten des XX. Jahrhunderts

655 Cartographic Genre/Form Headings

Apply appropriate genre/form headings for the item in hand and record in 655 field follow the pattern below. For comprehensive click here.

655

7

‡a [heading]. ‡2 lcgft

Examples

655

7

‡a Maps. ‡2 lcgft

 

655

7

‡a Atlases. ‡2 lcgft

Part 3: Creating a Minimal Level Record in ORBIS Using Non-Standard Member Copy  from OCLC


***Non-standard member copy refer to encoding level: 3, 4, 5, 7, M. Also include record created by non-English cataloging agencies.

If a matching record is found in OCLC and it meets the criteria above, that record can be used as is as a base minimal level record. Edit and enhance the record following Part 2.

Part 4: MFHD & Item Record

As a rule of thumb, MFHDs for order records should have a location code in ‡b, but the ‡h should be left blank. Records created with the item in hand should have the words "In process" in the ‡h.

For Map Department *** Map Department was disbanded in 2015. A new location is to be determined (10/17) 

MFHD for maps

852

8

0

‡b smlmap ‡h [Map Department Classification] **can be assigned by C&T staff

MFHD for atlas

852

8

0

‡b smlmapa ‡h In Process **to be assigned by map catalog librarian

For other locations, assign appropriate location code in ‡b and "In Process" in ‡h.

---

Comments to: Tachtorn Meier

This checklist is for the copy cataloging of a non-rare map or atlas.

Key matching criteria for searching a copy record in OCLC (The following information in the record must match the map in hand,if it is present)

• ISBN (020)
• Map creator (1xx): Often refers to corporate bodies, for example, the U.S. Geological Survey. The map creator/contributor can also be found in 7xx.
• Map title (245) 
• Edition statement (250)
• Scale information (255): Note that the scale of the map may be in any of these formats: representative fraction, verbal, or scale bar.
• Publication information (260/264): The publication date must match the map in hand
• Extend and physical description (300)
• Note (500s): Particulary, any unique numeric or alphanumeric codes

Key terms

• Ancillary map: A small supplementary or secondary map outside the border ("neat line") of the principal or main map
• Inset map: A small supplementary or secondary map inside the border ("neat line") of the principal or main map
• Recto (front): The side with the main map
• Verso (back): The opposite side of the main map
• Map scale = map distance/earth distance
• Degrees symbol = Degree sign
• Minutes symbol = Miagkii Znak or Soft sign
• Seconds symbol = Tverdyi Znak or Hard sign

Leader

	RDA	AACR2
Type of Record	e : Cartographic material	same
Bibliographic Level	m  Monograph/Item	same
Encoding Level	_ : Full level	same
Cataloging Form	i : ISBD punctuation included	a : AACR2

007 - Physical Description (a-Map)

Specific Material Designation	j : Map	Default
Original vs Reproduction Aspect	_ : (OBSOLETE) Undefinded
Color	a : One color	Use other code as needed
Physical Medium	a : Paper	Use other code as needed
Type of Reproduction	n : Not applicable	Default
Production/Reproduction Detail	z : Other	Default
Positive/Negative Aspect	n : Not applicable	Default

008 - General Description (Map)

Publication Status	Verify and correct if needed	Usually code s : Single know date/probable date
Date 1/ Date 2	Must match the map in hand	Must correspond to 264 ‡c or 260 ‡c
Place of Publication	Verify, must match the map in hand	Must correspond to 264 ‡a or 260 ‡a
Relief	Verify, add if needed	Must correspond to 500
Projection	Verify, add if needed	Must correspond to 255 ‡b
Material	Verify, add if needed	Usually code a: Single map
Govt. Publication	Verify, add if needed
Index	Verify, add if needed	must correspond to 500 note
Language	Verify, add if needed, and correct if needed

Variable Fields

010	Accept if it is present
020	Must match the map in hand
034	Verify; add if there isn't one	There should always be ‡a a If the scale information is available, ‡b (which must correspond to 255 ‡a) should also be present If it lacks ‡d, ‡e, ‡f, ‡g, add the coordinates in decimal format, which must correspond to 255 ‡c (but rather in degrees-minutes-seconds format)
040	Verify, add if needed, and correct if needed	Include ‡d CtY if you make any changes
041	Verify, add if needed, and correct if needed	Must correspond to 008 Language and 546
043	Accept if it is present
050	Accept if it is present	YUL Map has its own map classification system; Exclude Gov. Doc. maps
052	Accept if it is present
090	Verify	Re-tag to 050_4 if there is not already 050; delete if there is already 050
1xx	Must match the map in hand	Relationship designators (‡e) such as cartography or creator may be included
245	Must match the map in hand	Maps often have multiple titles and/or titles that can be read differently as long as one of the titles is recorded in the 245 and the others in the 246
246	Accept if it matches the map in hand
250	Must match the map in hand
255 ‡a	Must match the map in hand	Scale is recorded as a ratio called a Representative Fraction If there is scale information on the map, it should match here Generally, there should be no more than two 255 fields in a record If there is no scale information on the map, 255 ‡a should have one of these expressions: Scale not given, Not drawn to scale, Scale varies, or Scale differ  If scale is calculated by measuring a scale bar, use the term "Scale approximately." For example, 255 ‡a Scale approximately 1:200,000 If a verbal scale statement is printed on the map, record it as well. For example, 255 ‡a Scale 1:200,000. 2 in. = 1 mile
255 ‡b	Must match the map in hand	Must correspond to 008 Projection
255 ‡c		Use Degrees-minutes-seconds format
264	Verify and correct if needed
300	Verify, add if needed, and correct if needed	A map sheet may have one main map or multiple main maps.  For example, ‡a 1 map : ‡b color ; ‡c 50 x 25 cm ‡a 2 maps on 1 sheet : ‡b color ; ‡c each 50 x 25 cm, sheet 110 x 60 cm ‡a 2 maps on 1 sheet : ‡b both sides, color ; ‡c 50 x 25 cm, and 60 x 30, sheet 65 x 35 cm A main map can also be printed on both sides of the sheet or on multiple sheets. ‡a 1 map : ‡b both sides, color  ; ‡c 100 x 50 cm, on sheet 52 x 55 cm, folded to 24 x 12 cm ‡a 1 map on 2 sheets : ‡b color If there are three or more main maps of different sizes (or they’re on different-sized sheets), record the largest main map size and use the term "or smaller" Measure map within neat line, usually to the outer edge of gradicule if one is present There are other types of maps that may be recorded in 300 $a aside from "map,"  such as: ‡a 1 profile ‡a 1 section ‡a 1 view
336	Accept; add if it is not present	‡a cartographic image ‡b cri ‡2 rdacontent
337	accept; add if it is not present	‡a unmediated ‡b n ‡2 rdamedia
338	Accept; add if it is not present	‡a sheet ‡b nb ‡2 rdacarrier ‡a volume ‡b nc ‡2 rdacarrier (for atlas)
4xx/8xx	Accept
5xx	Verify and accept all applicable notes, and if it is applicable	Add if the following notes are applicable and are not on the record: 500 ‡a Relief shown by ... 500 ‡a Title from ... (if the title isn't from the main map 500 ‡a <Any unique numeric or alphanumeric codes> If there are notes about accompanying materials, verify to make sure the accompanying material is present
546	Verify and add if it is applicable	Must correspond to 041
600/610/650/651	Accept any of these fields with the second indicator "0," and deleting the others.	‡v Maps must be included as the final element
655	Accept if  655_7 ‡2 lcgft
7xx	Accept and add if needed
730	Accept
740	Accept
752	Add, per local policy	Take information from the Place of Publisher in the $300 ‡a <first level jurisdiction> ‡b <second level jurisdication>. 300 ‡a Paris 752 ‡a France ‡b Paris.

---

Comments to: Tachtorn Meier

Based on the PCC BIBCO Standard Record (BSR) RDA Metadata Application Profile for Cartographic Resources

Introduction

Atlas—Collection of maps intended to be used like a book and shelves together that can be bound or loose-leaf, flat or folded, in cases, boxes, portfolios, of folders. (Cartographic Materials, p. 185)

Single map sheet—Single maps can be printed on two or more sheets (usually fewer than 12), are published together, have incomplete borders, and have the main title and legend on only one of the sheets (Map Cataloging Manual, rule 7.2)

Maps set/series—Collections of maps with common unifying features, often similar sized, with the same scale and relief/symbols. They may form a single map when assembled, often will have a collective and individual sheet designations. A distinguishing feature from single maps is that maps set/series are intended to be used individually as well as together. (Map Cataloging Manual, rules 7.2-7.4)

Serials—Map serials are infrequent but when they do occur they look very much like regular serials with serial title constant from issue and a numbering system which includes issue number and date of issue. (Cartographic Materials, p. 177)

Revision of single map - the only differing bibliographic information from each manifestation may be edition and date of publication, place of publication, and publisher. The other data may be the same of may differ from edition to edition 

Fixed Field

Fixed Field Values [by default]
Rec_Type: e	Bib_Lvl: m	Enc_Lvl: [blank]	Desc: i	TypeCtrl: [blank]
Entrd: 000000	Dat_Tp: s	Date1: ____	Date2: ____	Ctry: ___
Lang: eng	Mod-Rec: [blank]	Source: d	Relief: ____	Base: XX
Prim_Mer: XX	Rec_Grp: a	GovtPub: [blank]	Indx: 0	Spec_Fmt: [blank]

Rec_Type: Type of record (LDR/06)—Mandatory. Code "e" for printed cartographic material and "f" for manuscript cartographic material.

Bib_Lvl: Bibliographic level(LDR/07)—Mandatory. Code "m" for Monographic item and "s" for serial item

Enc_Lvl: Encoding Level (LDR/17)—Mandatory. Code "[blank]"

Desc: Descriptive Cataloging form (LDR/18)—Mandatory. Code "i" per RDA  requirement

Dat_Tp: Type of Date (008/06)—Mandatory. The default is "s" for single date, but change it when necessary

Date1: and Date2: Date of publication (008/07-10 and 11-14)—Mandatory. Corresponding to 264 ‡c . Use "u" for uncertain digits; for example 200u

Ctry: Place of Publication, production, or execution (008/15-17)—Mandatory. Corresponding to 264 ‡a.

Lang: Language code (008/35-37)—Mandatory.

Mod_Rec: Modified Record (008/38) 

Source: Cataloging Source (008/39)—Mandatory. Code "d" or "c" (corresponding to 042 pcc) 

Relief: Relief (008/18-21)—Required if applicable

Rec_Grp: Type of Cartographic Material (008/25)—Required

GovtPub: Government Publication (008/28)—Required if applicable

Indx: Index (008/31)—Require if applicable

Spec_Fmt: Special Format (008/33-34)—Required if applicable

Variable Fields

020 ISBN—Required if applicable; record if presents on the resource.

034 Coded Cartographic Mathematical Data 

• The 034 field and the 255 field must be in agreement.
• Subfield ‡a is mandatory for all type cartographic resources
• Record scale values in Subfield ‡b, record without commas e.g., ‡b 25000 NOT ‡b 25,000.
• Record coordinates values in Subfields: ‡d [westernmost longitude], ‡e [easternmost longitude], ‡f [northernmost latitude], ‡g [southernmost latitude]
• YUL Local Policies preferable record coordinate values record in Decimal form over Degree, Minutes, Second form. Use Degree/Minutes/Seconds to/from Decimal Latitude/Longitude Conversions Calculator to determine or convert coordinate values. 
• If coordinate statement is not provided within the resource, derive information from any source (RDA 7.4.1.2). Use BoundingBox to determine the coordinate values. 

Examples:

Scale value and coordinate value are on the resource.

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale 1:126,720 ‡c (W 103°00ʹ--W 102°00ʹ/N 54°00ʹ--N 53°30ʹ).

Scale value is not on the resource; coordinate values are or are not on the source.

034	0		‡a a ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale not given  ‡c (W 103°00ʹ--W 102°00ʹ/N 54°00ʹ--N 53°30ʹ).

*** For more examples of recording Geographic Mathematical Data, refer to 255 field section.

040 Cataloging Source—Mandatory.

Example: for YUL Original Cataloging

040

‡a CtY ‡b eng ‡e rda ‡c CtY

041 Language Code -- Required if applicable. Always use in the presence of a 546 Language Note Field. Do not use 041/546 if the resource is in a single language and that language is coded in the 008 field. Use Cataloging Calculator to determine appropriate language code.

Example:

041	0		‡a fre ‡a eng
546			‡a In French and English.

042 Authentication Code—Code "pcc" if the resource description meets all PCC standards and/or which authority records exist for all access points.

043 Geographic Area Code—Mandatory. Use Cataloging Calculator to determine appropriate geographic area codes.

050 Library of Congress Call Number—Required per YUL Local Policy. 

052 Geographic Classification—Required per YUL Local Policy.

1XX Main Entry—Mandatory if applicable.

• Main entry is based less on prominence and more on who did what.
• The cartographer has to be more than just the mechanical drawer or tracer to get the main entry.
• Determining whether or not a corporate body can be considered a creator of a resource, consult RDA 19.2.1, "cartographic works originating with a corporate body other than a body that is merely responsible for their publication or distribution"
• If the resource has more than one creator, record the first-named creator in the appropriate 1XX field, the other contributor's names can be recorded in the added entry fields (7xx).
• If the resource names no creator, omit the 1XX field.
• If there is no 1XX and there is an editor, compiler, etc., record the name in field 7XX.
• Treat cartographic firms (such as Hammond or Rand McNally), which are responsible for the creation of the maps they produce, as main entry, unless a cartographer is named specifically on the map (e.g., as with many National Geographic maps). In the latter situation, record the cartographer as main entry (100 1_), and include an added entry for the firm (710 field).
• Add appropriate relationship designators for the main entry:

Creators	Contributors
cartographer	cartographer (expression)
compiler	platemaker
creator	surveyor
issuing body	engraver
sponsoring body	lithography

Example:

100

1

‡a Raisz, Erwin, ‡d 1893-1968, ‡e cartographer.

110

2

‡a Geological Survey (U.S.), ‡e cartographer, ‡e lithographer.

110

2

‡a O.H. Baikey & Co., ‡e creator.

If more than one creator, only the creator having principal responsibility named first in resources embodying the work or in reference sources is required; if principal responsibility is not indicated, only the first-named creator is required.

After satisfying the RDA core requirement, catalogers may provide additional authorized access points for other creators or contributors according to cataloger’s judgment.

240 Uniform Title—Use of this field is unusual with cartographic resource.

245 Title Statement—Mandatory. 

• The chief source of information is the resource itself.
• If the title source is not complete on one source, treat the sources as if they were as single source.
• If there is no collective title for different works, treat the chief source of information for the different works as if they were a single source.
• If no subtitle is present, supply one to indicate geographic area or topic covered by the resource, using 245 ‡b enclosed with the square bracket, when the title proper is needed of clarification (RDA 2.3.4.5).
• If the title proper is not taken from the resource, record the title enclosed in the square bracket. Give the source of title in a 500 note field.
• If the title proper includes a statement of sale, include the statement in the transcription.
• If the chief source bears more than one title, choose the one that is in the language or script choose the title based on the sequence or layout
• If the resource lacks a title, derive a brief descriptive title and included the name of the area covered enclosed in the square bracket. Give the 500 field note "Title derive by cataloger." 

Follow RDA Transcription instructions (1.7.1, 2.3 ...)

245 ‡a Title Proper 

• Transcribe title proper in the form as found on resource including punctuations.

245

1

0

‡a Atlas du Nord de la France ...

• If supply title proper, enclose in brackets

245	0	0	‡a [Map of Vietnam].
500			‡a Title derived by cataloger.

245 ‡b Other Title Informatio—Record if the information appears on the same source of information as the title proper. Consult RDA 2.3.4.5 for special guideline for other title information for cartographic resources.

245 ‡c Statement of Responsibility—Transcribe statement of responsibility in the form as appear on the source. the cartographic materials may be the work of one person or a group of people working for a publishing agency or commercial company.

245

1

0

‡a Atlas du Nord de la France / ‡c Institut de géographie, Université de Lille.or

If there more than 1 name (person or corporate bodie name) is in the primary statement transcribe all persons or corporate bodies named. Or use RDA option: name of 1st author [and <x> others]

245

1

0

‡a Atlas of India / ‡c cartographer, Alpa Pandya, Kaushik Pandya, Dr. R.P. Arya, Jitender Arya, Dr. Gayathri Arya, Anshuman Arya.

or

245

1

0

‡a Atlas of India / ‡c cartographer, Alpa Pandya [and five others].

246 (Varying form of title)—Record a varying form of the title in field 246 according to one of the following patterns as appropriate

246

3

‡a Alternate form of word, etc. in title in field 245

Do not end the field with punctuation, unless it belongs to the final word (abbreviation, etc.). Create field 246 in the following situations only.

Examples:

If the title recorded in field 245 ‡a is in English and contains an ampersand (&), create a 246 field with the word "and" in place of the ampersand, using indicators as shown

Title: Cadiz & environs

245	1	0	‡a Cadiz & environs.
246	3		‡a Cadiz and environs

If the title begins with a cardinal or ordinal numeral, create a 246 field with the number represented as a word (in the language of the title), using indicators as shown:

Title: 2 cartes linguistiques du Congo belge

245	1	0	‡a 2 cartes linguistiques du Congo belge.
246	3		‡a Deux cartes linguistiques du Congo belge

If the title recorded in field 245 ‡a has an obvious typographical error, create a 246 field with the corrected text, using indicators as shown. Do not add a 246 field to correct archaisms or vernacular/alternate spellings, e.g., "Map of the Spice Islands," "Brussel" (for Brussels).

On map: Munincipal map of Barstow

245	1	0	‡a Munincipal map of Barstow.
246	1		‡i Corrected title: ‡a Municipal map of Barstow

If the panel title or cover title is more comprehensive in its description of the geographical coverage of the source than the title on the source itself (see above section), transcribe it in the 245 field, and transcribe the title on the source in a 246 3_ field. A 500 general note indicating the source of the title given in the 245 field (e.g., "Panel title" or "Cover title") is not required, but is a helpful addition to the record.

245	1	0	‡a Metropolitan Lhasa, showing tramways.
246	3		‡a Map of Lhasa
500			‡a Cover title.

250 Edition Statement—This field is mandatory if applicable. Transcribe edition statement in field 250 in the form as appear on the source. Always end the field with a period. Do not imply an edition statement from external sources, but record pertinent information in a note.

Example

On source: Fifth edition

250

‡a Fifth edition.

On source: Revised 2nd ed.

250

‡a Revised 2nd ed.

On source: 2. Auflage

250

‡a 2. Auflage.

On source: 1 édition

250

‡a 1. édition.

On source: 1 opplag

250

‡a 1. opplag.

255 Mathematical Data—This field is mandatory in all records. Data recorded in 255 and should correspond to 034.

Record Scale Statements in 255 ‡a. (RDA 7.25)

• Must provides scale as a Representative Fraction (RF) from, e.g. 1:100,000. 
• Do not use square brackets when scale is calculated from "verbal scale", e.g. 1 in. equals 4 miles.
• When scale is calculated from "bar graph". The term "approximately" should be used in spell out form. Do not use "ca."
• Supply the word "Scale" to begin the scale statement as a "best practice". RDA 7.25.1.3 only instructed, "record the scale of the resource as a representative fraction expressed as a ratio."

Record Projection Statements in 255 ‡b. (RDA 7.26)

• Projection is a recorded statement and it should be spelled out when used.
• Use space-semicolin-space (_;_) to separate scale statement and projection statement

Record Coordinates Statements in 255 ‡c. (RDA 7.4)

• Provide coordinates in the record even if it is not readily available on the resource. 
• Record the coordinates for longitude and latitude as sexagesimal. Use the ALA Character Set: Degrees (º, degree, symbol), Minutes (', Miagkii znak), and Second ('', Tverdyi znak)
• Record one a pair of longitude coordinates and follow by a pair of latitude coordinates. Separate each pair with a slash and separate the west coordinates and the east coordinate with a hyphen.
• Enclose the statement of coordinates and equinox in one pair of parentheses.

Example

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale 1:126,720 ; ‡b Universal Transverse Mercator projection ‡c (W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If the coordinate values determine by Bounding Box Tool, add ‡2 bound after ‡g

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000 ‡2 bound
255			‡a Scale 1:126,720 ; ‡b Universal Transverse Mercator projection ‡c (W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If the resource has a verbal scale, e.g., "1 inch to 4 miles". NOTE: abbreviated "inch" or "inches" is allowed in Appendix B at Table B.7); No square bracket.

034	1		‡a a ‡b 253440 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale 1:253,440. 1 in. to 4 miles ‡b Universal Transverse Mercator projection, central meridian ‡c (W 103.000000 --W 102.000000/N 045.000000--N 053.500000).

If the resource has bar/graphic scale

034	1		‡a a ‡b 126720 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale approximately 1:126,720 ‡b Universal Transverse Mercator projection ‡c (W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If no scale statement is found on the resource 

034	0		‡a a ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale not given ‡c(W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If the resource is not drawn to scale

034	0		‡a a ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Not drawn to scale ‡c (W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If the resource consists of two or more main maps (on a single map, on individual sheets), are of more than one scale

034	0		‡a a
255			‡a Scales differ.
300			‡a 3 maps in one sheet ‡b both side, color ;​ ‡c 28 x 60 cm

Alternative to "Scale differ" is to record each scale separately (Cataloger's judgment)

034	1		‡a a ‡b 35000
034	1		‡a a ‡b 28500
034	1		‡a a ‡b 130000
255			‡a Scale 1:35,000
255			‡a Scale 1:28,500
255			‡a Scale 1:130,000
300			‡a 3 maps in one sheet both side ‡c color ;​ ‡c 28 x 60 cm

If the values of scale varying and changing within the single main map are known. 

034	1		‡a a ‡b 15000-25000 ‡d -103.000000 ‡e -102.000000 ‡f 045.000000 ‡g 053.500000
255			‡a Scale 1:15,000-1:25,000 ‡c (W 103.000000--W 102.000000/N 045.000000--N 053.500000).

If the values of scale varying and changing within the single main map are not known.

034	0		‡a a
255			‡a Scale varies.

264 Publication Statement—This field is mandatory in all records. 

New MARC field for production, publication, distribution, printing, and copyright date.

• Production (unpublished material only; manuscript map): 264_0
• Publication: 264_1 (always made)
• Distribution: 264_2 (special circumstances)
• Manufacturer (printing, etc.): 264_3
• Copyright date: 264_4

If square brackets are used, each subfield is bracketed individually.

If there is more than one place of publication, record the first-named only. 

End the field with a period, unless there is already final punctuation (e.g., a bracket).

If there is no place of publication stated, use [Place of publication not identified]. YUL encourage to supply the place of publication if possible, even if just the country level. 

264

1

‡a [Place of publication not identified] : ‡b Pneu Michelin, ‡c 2001.

or

264

1

‡a [France] : ‡b Pneu Michelin, ‡c 2001.

If there is no publisher named, use [publisher not identified]. 

264

1

‡a Paris : ‡b [publisher not identified], ‡c 2001.

If there is no publication date, use [date of publication not identified]. Or supply a probable date whenever possible.

264

1

‡a Paris : ‡b Pneu Michelin, ‡c [2001]

If there is no publication date, record the latest copyright in ‡c and enclose the date in bracket then create 2nd 264 field to record the copyright date.   

264		1	‡a Paris : ‡b Pneu Michelin, ‡c [2001]
264		4	‡c ©2001.

If supply the date of publication, enclose the date in brackets.

Actual year known

264

1

...  ‡c [2001]

Either one of the two consecutive years

264

1

... ‡c [2009 or 2010]

Probable year

264

1

... ‡c [2010?]

Probable range of years (between ... and ...?)

264

1

... ‡c [between 2009 and 2010?]

Earlier and/or latest possible date known (not before ; not after)

264

1

... ‡c [not before 2009]

264

1

... ‡c [not after 2010]

When only distributor but not publisher is given

YUL strongly encourages the cataloger not to use:

264

1

‡a [Place of publication not identified] : ‡b [publisher not identified] , ‡c [date of publication not identified]

300 Physical Description—This field is mandatory in all records. 

Spell out "color" and "illustrations" however, "cm" is a metric symbol, not an abbreviation.

Give the extent of the item in ‡a, e.g. 

300

‡a 1 map ...

300

‡a 1 atlas (iv, 445 page) ...

300

‡a 2 map on 1 sheet ...

300

‡a 1 map on 4 sheets

Give other physical details in ‡b, e.g. 

300

‡a 1 map : ‡b color ...

Give Dimension (height x width) or the map itself, measure within the neat lines where the geographic area is displayed, NOT the size of the sheet. Record the size of the sheet if it is substantially different than the size f the map.

300

‡a 1 map : ‡b color ; ‡c 65 x 45 cm

300

‡a 1 map : ‡b color ; ‡c 35 x 40 cm, on sheet 37 x 40 cm

300

‡a 1 map : ‡b color ; ‡c 68 x 94 cm, folded to 26 x 15 cm

300

‡a 1 map : ‡b color ; ‡c 36 x 462 cm, on sheet 47 x 43 cm, folded to 24 x 11 cm

336 Content Type—This is mandatory in all records. The source code for this list in field 336 ‡2 (Source) is rdacontent.

RDA content term ‡a	MARC codes for RDA terms ‡b	MARC bibliographic Leader/06 code(s)
cartographic dataset	crd	e or f
cartographic image	cri	e or f
cartographic moving image	crm	e or f
cartographic tactile image	crt	e or f
cartographic tactile three dimensional form	cm	e or f
cartographic three dimensional form	crf	e or f

337 media Type—This is mandatory in all records. The source code for this list in field 338 ‡2 (Source) is rdacarrier.

RDA media term ‡a	MARC codes for RDA terms ‡b	MARC bibliographic Leader/00 code(s)
computer	c	c-electronic resource
microform	h	h-microform
unmediated	n	t-text

338 Carrier Type—This is mandatory in all records. The source code for this list in field 336 ‡2 (Source) is rdacontent.

RDA media term ‡a	MARC codes for RDA terms ‡b	MARC unmediated carrier codes
card	no	no code
flipchart	nn	no code
roll	na	no code
sheet	nb	no code
volume	nc	no code
object	nr	r-bibliographic leader/06
other unmediated carrier	nz	no code

Examples for 336, 337, 338 

Sheet Map

336			‡a cartographic image ‡b cri ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 rdamedia
338			‡a sheet ‡b nb ‡2 rdacarrier

Atlas:

336			‡a cartographic image ‡b cri ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 rdamedia
338			‡a volume ‡b nc ‡2 rdacarrier

Globe:

336			‡a cartographic three-dimensional form ‡b crf ‡2 rdacontent
337			‡a unmediated ‡b n ‡2 rdamedia
338			‡a object ‡b nb ‡2 rdacarrier

GIS dataset

336			‡a cartographic dataset ‡b crd ‡2 rdacontent
337			‡a computer ‡b n ‡2 media
338			‡a online resource ‡b nb ‡2 rdacarrier

4XX/8XX—490 is used to transcribe the series as it appears on the item; the 8xx field is used for the established form of the series, the series added entry. 

Transcribe the series statement (title proper and numbering) as they appear on the source of information in 490 field, first indicator "0".

Capitalize only the first letter of the series and the first letter of proper names.

500 Notes—Mandatory when applicable

Scope of item: describe the nature or scope of the item unless it is apparent from the title and other descriptive information, or for clarification if other information is incomplete, incorrect or misleading. Record the presence of statistical data, charts, tables, indexes. For rare maps, also record the presence of topographical views (scenes or buildings), portraits, directories, ships, sea monsters, compass or wind roses, and decorated cartouches and bar scales.

Example (Title: The new British colonies in America)        

500			‡a Shows North America from Newfoundland to Mexico.
500			‡a Shows California as an island.
500			‡a Includes illustrations of ships, sea monsters, and a tableau of Neptune surrounded by sea creatures.

Date of situation: record if date of information differs from the date of publication or is otherwise unclear from the description.

Example (Title: The war in the east)            

500

‡a Shows the main battles of 1943-44.

Relief: record all forms of the depiction of relief to match coding in the 008 field.

Example (008 positions 18-21 coded as ag##)            

500

‡a Relief shown by contours and spot heights.

System requirements and mode of access for electronic materials: see CM 7B1 for instruction.

Title proper: make notes on the source of the title proper if other than the chief source of information, and on variations in title.

Example   

500

‡a Cover title.

500

‡a Title supplied by cataloger.

500

‡a Spine title: Rocque’s map of Shropshire.

Dedication: record in a note a dedication not recorded elsewhere. Record the full dedication unless it is excessively long.

500

‡a Dedication: To his most serene Majesty George III this map of the British colonies is dedicated by his most humble servant.

Statement of responsibility: For rare maps, make notes for all names of responsible parties which are not recorded elsewhere. Make 7XX added entries for these names whenever possible.

Example    

500

‡a Engraved by T.J. Newman.

500

‡a “Ch. Smith sculp.”

Edition and history: Give brief notes on other editions and publication history when the information is readily available. For rare maps, include the source of this information if available. For series mapping, if sheets are of different editions, record that fact here. For maps originally appearing in atlases or other bound volumes, if it is certain the map in hand was removed from a volume, record the title of the volume here following the work “From:” If it is uncertain that the item in hand was removed from the volume, record the title of the volume here following the phrase “Appears in:”

Example      

500

‡a Includes sheets of various eds.

500

‡a Reprint. Originally published in 1879.

500

‡a A variant of the 1642 ed. according to Koeman.

500

‡a Appears in: Las islas del mundo (1756).

Mathematical information: record any unusual aspects of the scale, coordinates and meridian. Always record a non-Greenwich meridian if given on the item. Optionally, for rare maps, record the units of measure of the bar scales.

Example

500

‡a Prime meridian: Ferro.

500

‡a Bar scales in toises and millaria Germanica.

Publication: record the source of the publisher, place of publication and date if not present on the chief source of information.

Example            

500

‡a Date from Koeman.

Physical description: record important details which are not recorded elsewhere, especially if these effect use of the item or highlight conservation issues. Record in a 500 only those details which can reasonably be assumed to relate to how the item was published. For details which appear to relate only to the copy in hand, record the information in a 590 local note.

Example    

500

‡a Dissected and mounted on linen with title panel on front when folded.

500

‡a Mounted on wooden rollers.

Accompanying material: record information about any accompanying material.

Example   

500

‡a Includes separate explanatory text.

500

‡a Each sheet accompanied by a sheet of geological sections.

Numbers: Record any numbers on the item if not recorded elsewhere.

Example

500

‡a Plate 45.

510 Citation/References Notes—This field is mandatory when it has not been possible to identify an item sufficiently to provide a full level record without consultation with a reference source.

When consultation of a reference source is required to identify a map or in order to provide sufficient information for a full record (for instance, if the reference provides the cartographer’s name when it does not appear on the map), the reference should be listed here. There are standard citation forms included in CM Appendix G, or use author and title, and include location in source. This field can include reference to Internet citations as well, citing the url. This field can be repeated if multiple sources were needed to complete the record; however, general practice is to cite only one source. If a full record can be reasonably completed without use of external references, a 510 is not necessary, as the 510 is not meant to replace standard reference work.

534 Original Version Note—This field is mandatory if the item being described is a reprint or is published with the intention of being a new item, when information about the original version is readily available. The reproduction is described in the body of the record, with details relevant to the original given in field 534.

590 Local Note—Use to record information specific to the copy in hand but not the item in general, for example, physical damage and manuscript annotations. However, when cataloging a manuscript item, all notes are copy specific because the item is unique; therefore, all notes in a record for a manuscript item should be in 500 etc as appropriate. Always begin the 590 note with an identification of the Yale holding library and the item’s call number; for example, items in the SML Map Collection, begin the 590 note with “SML” and the call number of the item being described. <need example>

590

‡a SMLMAP 11hc 1918-Z8: Imperfect. Mutilated.

590

‡a SMLMAP Series 892 1960: Imperfect: some sheets wanting. Editions and issuing bodies vary.

6XX Subjects Access—This field is mandatory in all records. All records should have at least one subject access field. For maps this must include at least a 651 with the geographic area represented on the map recorded in the $a, or a 650 with the geographic area as a $z qualifier as appropriate.

Use Library of Congress Subject headings and LC Authorities for geographic names.

For places that have changed names, the current name is used in subject headings regardless of the date of formation of the material being cataloged, unless there are specific instructions to the contrary.

Maps which are geographical in nature will be represented by 651 heading(s), and this is more often than not the case with antiquarian materials. Every map of an identifiable place must have a subject heading for the area. Maps of places that cannot be identified receive no geographic subject headings.

The more common subfields include:

‡v Maps

‡ v Maps ‡v Early works to 1800

‡v Facsimiles

Some examples of complete 651s:

651

0

‡a Tuscany (Italy) ‡x History ‡v Maps.

651

0

‡a North America ‡x Maps ‡v Early works to 1800.

651

0

‡a Union County (N.J.) ‡v Maps, Manuscript ‡v Early works to 1800.

651

0

‡a China ‡x Administrative and political divisions ‡v Maps, Manuscript ‡v Early works to 1800.

651

0

‡a France ‡v Maps, Pictorial ‡v Early works to 1800.

651

0

‡a Harford County (Md.) ‡v Maps.

651

0

‡a New Jersey ‡x Boundaries ‡z New York (State) ‡v Maps, Manuscript ‡v Early works to 1800.

651

0

‡a United States ‡x History ‡y Revolution, 1775-1783 ‡v Maps.

 There are subjects which are often depicted on maps for which a 650 would be appropriate, and a few anomalies as well. Some examples:

650

0

‡a Views ‡x Facsimiles.

650

0

‡a Cartography ‡z England ‡z London ‡x History.

650

0

‡a Real property $z Maryland $z Hartford County $x Maps.

650

0

‡a Brandozzi, Gianni $x Map collections $v Exhibitions.

650

0

‡a Fortification ‡z Massachusetts ‡z Boston ‡x Maps ‡v Early works to 1800.

Subject headings for all maps published or created before 1800 must include the subfield $v Early works to 1800.

655 Form/genre headings

This field is mandatory for cartographic materials. Assign a form/genre heading according Library of Congress Genre/Form Headings (LCGFT)

Atlases (Geographic)

655

7

‡a Atlases ‡2 lcgft

655

7

‡a Digital images  ‡2 lcgft

Fire insurance maps

7XX Added Entries

---

 Comments to: Tachtorn Meier

1. Alaska Topographic Series (Scale 1:250,000)
2. Canada, 1 inch to 1 mile : Topographic Maps (Scale 1:63,360) By Canada, Department of National Defense, Geographical Section
3. Canada National Topographic System (Scale 1:50,000)
4. Eastern United States (Scale 1:2,500,000)
5. Geological Maps Published by the Geological Survey of Canada : Index Sheet (Scale 1:1,000,000)
6. Geological Survey of Canada "A" series maps (Scales differ)
7. Land use series (Scale 1:250,000) by U.S. Geological Survey
8. Western United States (Scale 1:2,500,000)
9. United States major cities and vicinities maps (Scale 1:24,000)
10. United State. County map series (topographic) (Scale 1:100,000)
11. World Nautical Charts (Scale differ)
12. Topographische Übersichtskarte des Deutschen Reiches (Scale 1:200,000)
13. World: North America (Scale 1:1,000,000)

Classification

The primary call number format for material in the Map Department consists of a geographic number followed by a “situation” date. [Need explanation of situation date.] An additional cutter field is added for subordinate geographic entities (provinces/states, cities, etc.) when applicable.

852 Holding Field

The appropriate Map Department location/collection code is entered into ‡b of the 852 holdings field. The geographic number is entered in ‡h. The cutter number (if applicable) and “situation” date is entered in ‡i.

852 Location Codes for the Map Department:

smlmap=Map Department [unlocked area]

smlmapa=Map Department, atlases
smlmapr=Map Department, reference 
smlmapl=Map Department, locked room
smlmapg=Map Department, GIS
smlmapb=Map Department, atlas reference
smlmapu=Map Department, uncataloged
lsfmapr=Map Department items at Library Shelving Facility

Examples

Ashburn’s map of San Antonio, Tex.

Call number: 796gmb Sa51 1951
(explanation: 796=Texas, gmb=”roads,” Sa51=cutter for San Antonio, and 1951=situation date)
Call number as typed into Orbis MFHD:
852:80:‡a smlmap ‡h 796gmb ‡i Sa51 1951

Map title: Map of New Mexico with the latest discoveries [This is a facsimile.]

Call number: Small *841 1778/1970
(explanation: Small=stored in area for small-format maps, *=stored in the locked room, 841=New Mexico, 1778=situation date of original map, 1970=date of facsimile)
Call number as typed into Orbis MFHD:
852:80:‡a smlmapl ‡k Small ‡h 841 ‡i 1778/1970

For multi-part enumeration, use the 866 field in addition to the 852 field. Use first indicator 4 (detailed enumeration and chronology), second indicator 1. Always precede subfield a with subfield 8, followed by 0 (linking number).

Example

For the map series [Italy 1:100,000], where the enumeration refers to folders, with sheat spread indicated per folder

866:41: ‡8 0 ‡a Folder 1:sheets 2-22 
866:41: ‡8 0 ‡a Folder 2:sheets 23-40B
866:41: ‡8 0 ‡a Folder 3:sheets 41-60

Introductory Labels, Subfield k

There are a number of collections in the Map Department which require a ‡k call number prefix. The following material requires a ‡k in the 852 holdings field:

• ‡k Covers: for maps folded in covers less than 22 cm. in height or less than  25 cm. in width.
• ‡k Covers, plus sign [+] before final cutter (i.e., oversize Covers): for maps folded in covers between 22 cm. and 28 cm. in height and 25 cm. and 34 cm. in width.
• ‡k Double Covers: for maps folded in covers over 28 cm. in height or 34 cm. in width.
• ‡k Small: for smaller maps stored in the “small” boxes/drawers.
• ‡k Roll: for roll maps.
• ‡k Series: for maps issued in series (e.g., maps following standard map series designation).
• ‡k Wall: for flat-folded wall maps.
• ‡k Cross: for maps associated with the Cross Collection
• ‡k LTS: for maps associated with the London Topographical Society

Asterisks

Maps kept in the locked room receive the location code “smlmapl”; however, on the item itself, mark the call number with an asterisk.

Example 
Map title: J. De Cordova’s map of Texas.
Call number as marked on item: Covers *796 1851
Call number as typed into Orbis MFHD: 
852:80:‡a smlmapl ‡k Covers ‡h 796 ‡i 1851

Covers series

On any items marked with both the term “Covers” and “Series,” remove the word “Series”; leave “Covers.”

Example 

For the map series “Mapas de Mexico,” which is a series of 22 maps that, taken together, cover all of Mexico, the call number is “Covers 88gmb 1954A” for all items; when marking each item, add a  “1,” “2,” “3,” etc., at the end of the call number, to differentiate the items.

Undated maps

For maps of unknown date, use “X”s to fill in the missing digits.

Example 796 S26 18XX
The above call number is for a map titled “San Luis [Texas]”; research indicates the map is dated from the 1800s, but a more specific decade or year cannot be estimated.

Call Number Duplication/Conflicts

When adding additional copies for material which is bibliographically identical, add “Copy 2,” “Copy 3,” etc. following the call number.

If there is a conflict with an already existing call number, add an upper case letter, following the “situation” date. If a letter is taken, use the next letter. Disregard any ‡k call number prefix.

Example

Novissima et accuratissima totius Americae descriptio … [Amsterdam : Jacob van Meurs, 1673]

Call number: 70 1700

Terra nova, ac maris tractus circa Novam Franciam … Amsterdam : Gedruckt by Fredrick de Wit in de Kalverstraet, [ca. 1700?]

Call number: 70 1700A