Copy Cataloging Checklist for Maps
This checklist is for the copy cataloging of a non-rare map or atlas.
Key matching criteria for searching a copy record in OCLC (The following information in the record must match the map in hand,if it is present)
- ISBN (020)
- Map creator (1xx): Often refers to corporate bodies, for example, the U.S. Geological Survey. The map creator/contributor can also be found in 7xx.
- Map title (245)
- Edition statement (250)
- Scale information (255): Note that the scale of the map may be in any of these formats: representative fraction, verbal, or scale bar.
- Publication information (260/264): The publication date must match the map in hand
- Extend and physical description (300)
- Note (500s): Particulary, any unique numeric or alphanumeric codes
Key terms
- Ancillary map: A small supplementary or secondary map outside the border ("neat line") of the principal or main map
- Inset map: A small supplementary or secondary map inside the border ("neat line") of the principal or main map
- Recto (front): The side with the main map
- Verso (back): The opposite side of the main map
- Map scale = map distance/earth distance
- Degrees symbol = Degree sign
- Minutes symbol = Miagkii Znak or Soft sign
- Seconds symbol = Tverdyi Znak or Hard sign
Leader
RDA | AACR2 | |
Type of Record | e : Cartographic material | same |
Bibliographic Level | m Monograph/Item | same |
Encoding Level | _ : Full level | same |
Cataloging Form | i : ISBD punctuation included | a : AACR2 |
007 - Physical Description (a-Map)
Specific Material Designation |
j : Map |
Default |
---|---|---|
Original vs Reproduction Aspect | _ : (OBSOLETE) Undefinded | |
Color | a : One color | Use other code as needed |
Physical Medium | a : Paper | Use other code as needed |
Type of Reproduction | n : Not applicable | Default |
Production/Reproduction Detail | z : Other | Default |
Positive/Negative Aspect | n : Not applicable | Default |
008 - General Description (Map)
Publication Status | Verify and correct if needed | Usually code s : Single know date/probable date |
---|---|---|
Date 1/ Date 2 | Must match the map in hand | Must correspond to 264 ‡c or 260 ‡c |
Place of Publication | Verify, must match the map in hand | Must correspond to 264 ‡a or 260 ‡a |
Relief | Verify, add if needed | Must correspond to 500 |
Projection | Verify, add if needed | Must correspond to 255 ‡b |
Material | Verify, add if needed | Usually code a: Single map |
Govt. Publication | Verify, add if needed | |
Index | Verify, add if needed | must correspond to 500 note |
Language | Verify, add if needed, and correct if needed |
Variable Fields
010 | Accept if it is present | |
---|---|---|
020 | Must match the map in hand | |
034 | Verify; add if there isn't one |
There should always be ‡a a If the scale information is available, ‡b (which must correspond to 255 ‡a) should also be present If it lacks ‡d, ‡e, ‡f, ‡g, add the coordinates in decimal format, which must correspond to 255 ‡c (but rather in degrees-minutes-seconds format) |
040 | Verify, add if needed, and correct if needed | Include ‡d CtY if you make any changes |
041 | Verify, add if needed, and correct if needed | Must correspond to 008 Language and 546 |
043 | Accept if it is present | |
050 | Accept if it is present | YUL Map has its own map classification system; Exclude Gov. Doc. maps |
052 | Accept if it is present | |
090 | Verify | Re-tag to 050_4 if there is not already 050; delete if there is already 050 |
1xx | Must match the map in hand | Relationship designators (‡e) such as cartography or creator may be included |
245 | Must match the map in hand |
Maps often have multiple titles and/or titles that can be read differently as long as one of the titles is recorded in the 245 and the others in the 246 |
246 | Accept if it matches the map in hand | |
250 | Must match the map in hand | |
255 ‡a | Must match the map in hand |
Scale is recorded as a ratio called a Representative Fraction If there is scale information on the map, it should match here Generally, there should be no more than two 255 fields in a record If there is no scale information on the map, 255 ‡a should have one of these expressions: Scale not given, Not drawn to scale, Scale varies, or Scale differ If scale is calculated by measuring a scale bar, use the term "Scale approximately." For example, 255 ‡a Scale approximately 1:200,000 If a verbal scale statement is printed on the map, record it as well. For example, 255 ‡a Scale 1:200,000. 2 in. = 1 mile |
255 ‡b | Must match the map in hand | Must correspond to 008 Projection |
255 ‡c |
Use Degrees-minutes-seconds format |
|
264 | Verify and correct if needed | |
300 | Verify, add if needed, and correct if needed |
A map sheet may have one main map or multiple main maps. For example,
A main map can also be printed on both sides of the sheet or on multiple sheets.
If there are three or more main maps of different sizes (or they’re Measure map within neat line, usually to the outer edge of gradicule if one is present There are other types of maps that may be recorded in 300 $a aside from "map," such as:
|
336 | Accept; add if it is not present | ‡a cartographic image ‡b cri ‡2 rdacontent |
337 | accept; add if it is not present | ‡a unmediated ‡b n ‡2 rdamedia |
338 | Accept; add if it is not present |
‡a sheet ‡b nb ‡2 rdacarrier ‡a volume ‡b nc ‡2 rdacarrier (for atlas) |
4xx/8xx | Accept | |
5xx | Verify and accept all applicable notes, and if it is applicable |
If there are notes about accompanying materials, verify to make sure the accompanying material is present |
546 | Verify and add if it is applicable | Must correspond to 041 |
600/610/650/651 | Accept any of these fields with the second indicator "0," and deleting the others. | ‡v Maps must be included as the final element |
655 | Accept if 655_7 ‡2 lcgft | |
7xx | Accept and add if needed | |
730 | Accept | |
740 | Accept | |
752 | Add, per local policy |
Take information from the Place of Publisher in the $300 ‡a <first level jurisdiction> ‡b <second level jurisdication>. 300 ‡a Paris 752 ‡a France ‡b Paris. |
Comments to: Tachtorn Meier