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Beinecke Exhibition Proof of Concept Project

January 11, 2018 - 1:00pm by Jhoselyn Jara

Project Manager: 
Raymond Frohlich
Project Sponsor: 
Dave Hicking
Project Review Date: 
Thursday, January 11, 2018
Roles and Responsibilities: 
Role: 
Project Manager
Name: 
Ray Frohlich
% Time: 
20
Responsibility: 
Manage Project
Role: 
Technical Lead
Name: 
Alembic Solutions, Jay Terray
% Time: 
40
Responsibility: 
Containerize website, develop documentation, set-up code repository in Yale Enterprise Github
Role: 
Infrastructure Lead
Name: 
Bob Rice or Keith Boyd-Carter
% Time: 
20
Responsibility: 
Deploy website in AWS
Stakeholders: 
Name: 
Beinecke
Relationship: 
Sponsor
Impact: 
Neutral – project does not significantly impact daily operations
Name: 
Library IT
Relationship: 
Software implementation and technical management
Impact: 
Neutral – project will not significantly change application requirements or operation
Name: 
Website user/ Patron community
Relationship: 
Consumer
Impact: 
Neutral – project does not significantly improve or change functionality
Project Assumptions: 

·       IT Staff have appropriate information to configure and deploy the website

Project Scope: 

·       Transition of pre-existing codebase into Docker container

·       Configuration and deployment documentation for systems administrators

·       Creation of code repository in Library IT’s Yale Enterprise GitHub account

Major Functional Requirements: 

·       CVV code will be provided to Jay Terray in a timely manner

·       Library IT must be able to commit resources required for the environment setup and configuration

Major Project Milestones: 
Date: 
Monday, June 5, 2017
Milestone: 
Project start date
Date: 
Monday, June 5, 2017
Milestone: 
Phase 1 begins – Jay Terray work which includes containerizing the website, developing documentation, and uploading code and documentation to a repository
Date: 
Saturday, July 15, 2017
Milestone: 
Phase 1 ends
Date: 
Sunday, July 16, 2017
Milestone: 
Phase 2 begins – LIT will deploy containerized website to AWS
Date: 
Friday, August 11, 2017
Milestone: 
Phase 2 ends
Date: 
Monday, August 14, 2017
Milestone: 
Acceptance testing begins
Date: 
Friday, August 18, 2017
Milestone: 
Acceptance testing ends, go-live decision made
Date: 
Monday, August 21, 2017
Milestone: 
Website deployed, project complete
Testing Plan: 
Date: 
Monday, August 14, 2017
Type of test: 
User acceptance testing
Tester(s): 
Dave Hicking
Known Risks: 
Risk: 
LIT staff resources will not be adequate to perform the deployment on-time
Likelihood: 
3 - Likely
Mitigation Strategy: 
Monitor
Communication Strategy: 

Project Communication – Staff

·       Staff will be informed via direct email

Maintenance and Operation: 

Any problems or issues encountered with the operation of the CVV website will need to be addressed by a third-party resource which has yet to be determined.  The AWS container environment will be monitored by Library IT in conjunction with University ITS. 

Roles and Responsibilities: Maintenance and Operation: 
Role: 
Systems administration
Name: 
Bob Rice or Keith Boyd-Carter
% Time: 
<1
Responsibility: 
Monitor the AWS container environment for consistent operation
Complete: 
Completion Date: 
Monday, August 21, 2017
Project Start and End Date: 
Tuesday, June 6, 2017 to Monday, August 21, 2017
Source URL:https://web.library.yale.edu/project/beinecke-exhibition-proof-concept-project