The bibliographic record should NOT be suppressed. Since the default setting for series preliminary bibliographic records is Suppressed, the cataloger should be careful to uncheck the Suppress from OPAC radio button under the System Tab in both the bibliographic and MFHD records, and delete the ‡k Suppressed field from the MFHD.
Bibliographic record example #1: No cataloging copy found; record entered at E/L 7.
| 130 | 0 | ‡a Research report (U.S. Army Snow, Ice, and Permafrost Research Establishment) | |
| 245 | 1 | 0 | ‡a Research report / ‡c Snow, Ice, and Permafrost Research Establishment. |
| 264 | 1 | ‡a Wilmette, Ill. : ‡b Snow, Ice, and Permafrost Research Establishment | |
| 300 | ‡a volumes | ||
| 710 | 2 | ‡a U.S. Army Snow, Ice, and Permafrost Research Establishment. | |
| 780 | 0 | 0 | ‡t Research paper (U.S. Army Snow, Ice, and Permafrost Research Establishment) |
| 785 | 0 |
0 |
‡t Research report (U.S. Army Cold Regions Research and Engineering Laboratory) |
Bibliographic record example #2. No cataloging copy found; record entered at E/L 7; full text copy available for individual issues on the web; includes an 856 linking field to the URL; only ‡3 displays in the Voyager WebPac. Note that current Yale procedures and local Voyager system settings do not permit entry of URLs in the MFHD.
| 130 | 0 | ‡a Working papers (Jerome Levy Economics Institute) | |
| 245 | 1 | 0 | ‡a Working papers / ‡c the Jerome Levy Economics Institute. |
| 264 | 1 | ‡a Annandale-on-Hudson, N.Y. : ‡b the Jerome Levy Economics Institute | |
| 300 | ‡a volumes | ||
| 710 | 2 | ‡a Jerome Levy Economics Institute. | |
| 856 | 4 | 1 | ‡3 Full text available online. ‡u <URL> |
Cataloger should update the MFHD to indicate the series call number and the decision not to analyze. Exception: Medical Library will use Shelved by series title in ‡h.
Volume holdings for classed-together serial analytic sets are recorded in MFHD 866. The cataloger will need to record the volume in hand in MFHD 866 of the series bibliographic record, since the acquisitions preliminary record does not record 866 until the classification decision has been made by the cataloger.
Use the following pattern; the 852 first indicator should be updated to reflect the type of call number used.
| 852 | 0 | 1 | ‡b <location code> ‡h <class number> ‡i <rest of call number> ‡x do not anlyz |
| 866 | 4 | 1 | ‡8 0 ‡a <volume holdings> |
Example. MFHD for Working papers (Population Council. Center for Policy Studies):
| 852 | 0 | 1 | ‡b lsfssl ‡h HB848 ‡i W67X (LC) ‡x do not anlyz |
| 866 | 4 | 1 | ‡8 0 ‡a no.63(1980:Dec.)-no.65(1981:Jan.), |
| 866 | 4 | 1 | ‡8 0 ‡a no.68(1981:May)-no.70(1981:May) |
Volume holdings edited for space.
SAR example. The series was not analyzed at Mudd Library (nor is it in its current location at LSF), but because an LC SAR exists, it should be updated to avoid confusion (and the location updated now that Mudd no longer exists). Example edited for space. Only one title (24 p.) cataloged by LC in LCDB.
| 010 | ‡a n 42006113 | ||
| 040 | ‡a DI ‡c DLC ‡d DLC ‡d DLC-S | ||
| 090 | ‡a LSFSSL: HB848 W67X (LC) [DO NOT ANALYZE] | ||
| 130 | 0 | ‡a Working papers (Population Council. Center for Policy Studies) | |
| 410 | 2 | ‡a Population Council. ‡b Center for Policy Studies. ‡t Working papers | |
| 642 | ‡a no. 65 ‡5 DLC | ||
| 643 | ‡a New York, N.Y. ‡b Population Council | ||
| 644 | ‡a f ‡5 DLC | ||
| 645 | ‡a t ‡5 DLC | ||
| 646 | ‡a s ‡5 DLC | ||
| 670 | ‡a Demeny P.G. The North-South income gap, 1981. |
Research report (Council for British Archaeology) <classed-together, not analyzed 1-9; classed separately 10-> Orbis #2497484
Research report (Federal Institute of Industrial Research, Oshodi) Orbis #2865337
Research report (U.S. Army Snow, Ice, and Permafrost Research Establishment). Orbis #5922541