All books that are moved to the Library Shelving Facility must have an "appropriate" record in the Library's online catalog. For most titles this means that there will be a fully-cataloged bibliographic record with full MARC coding.
BIBLIOGRAPHIC RECORD
Leader: Encoding Level use 1, 7, 8, K, L, or M
Leader: Cataloging Form use a, i, "__" as appropriate
008: Publication Status
008: Date 1
008: Date 2 (when applicable)
008: Place of Publication
008: Language
020: ISBN when present
1xx: Author or editor as appropriate; one 7xx if no 1xx
245: |a Exact transcription of title proper
250: Edition statement
260: First named place of publication, first named publisher,date of publication; if there are missing elements accept n.p., s.l., s.n., or n.d. as appropriate.
300: Number of pages or volumes
4xx or 490/8xx: Series statement
3. Permanent, Less-Than-Full Collection Level Bibliographic Record
For separately published items that do not require individual bibliographic records, the Permanent, Less-than-full Collection Bibliographic Record is created. This standard is generally applied to collections of published pamphlet-like materials but may be applied to other types of library materials when appropriate. This record includes the following elements:
Leader: Encoding Level
Leader: Cataloging Form
008: Publication Status
008: Date 1
008: Date 2 (when applicable)
008: Place of Publication
008: Language
245: Title phrased by cataloger
260: Inclusive dates of publication
300: Number of items, Size or range of sizes
5xx: Summary note on collection content when appropriate
Personal author and title access points for each item, when appropriate
6xx: One subject access point
MFHD 852
|b Library/collection location code (ORIGINAL LOCATION)
|h Call number, classification part
|i Call number, item or cutter part
|k Call number prefix; location or size stamps
|m Call number suffix; e.g., Oversize
|x Non-public note; e.g., staff notes
|z Public note; equivalent to "um" note in ORBIS 1
|2 Source of scheme introduced by Indicator 1 code 8; e.g., "localyale"
MFHD 86x
If the title is a multi-part monograph, there must be an 86x field in the MFHD. This field may include one or more of the following designations: volumes, parts, dates.
ITEM RECORD
Item records must have the appropriate information in the following fields:
Full Record
010 __ |a 97157767 020 __ |a 0140434151 035 __ |9 FLJ6980YL 040 __ |a DLC |c DLC 043 __ |a e-uk-en 050 00 |a PR4034 |b .E5 1996b 082 00 |a 823/.7 |2 21 090 __ |a PR4034 |b .E5 1996 100 1_ |a Austen, Jane, |d 1775-1817. 245 10 |a Emma / |c Jane Austen ; edited with an introduction and notes by Fiona Stafford. 260 __ |a London ; |a New York : |b Penguin Books, |c 1996. 300 __ |a xxv, 415 p. ; |c 20 cm. 440 _0 |a Penguin classics 504 __ |a Includes bibliographical references (p. 413-[414]). 651 _0 |a England |x Social life and customs |y 19th century |v Fiction. 650 _0 |a Young women |z England |v Fiction. 655 _7 |a Humorous stories. |2 gsafd 655 _7 |a Love stories. |2 gsafd 700 1_ |a Stafford, Fiona J.
Collection Level Record
035 __ |a (OCoLC)ocm46355992 035 __ |9 DFV3940YL 040 __ |a YUS |c YUS 049 __ |a YUSK 099 __ |a no |a call |a number 100 1_ |a Kaalaas, Baara, |d 1851-1918. 245 10 |a [Papers on bryophytes. 1911-15. 260 __ |c 1911-15] 300 __ |a [1 v.] |c 22 cm. 500 __ |a Binder's title. 500 __ |a A bound collection of articles reprinted from various periodicals. 650 _0 |a Bryophytes.
Additionally, use of the 856 MARC field allows a link with the URL for finding aids, another point of access for material of value to researchers but not fully cataloged.