In order to move the completed Serials Catalog boxes to LSF, two ORBIS records were created to keep track of the 1118 boxes of the Serials Catalog cards. Each record describes a maximum of 559 boxes at the bibliographic, holdings and item levels.
Bibliographic Record:
008 Fields
Date: 2003
Place of publication: ctu
Language: eng
110:2 : ‡a Yale University ‡b Library
245:10: ‡a Serials Catalog boxes ...through... ‡p From ...
260: : ‡a New Haven, CT ‡b Yale University Library, ‡c 2003
300: : ‡a 559 boxes
500: : ‡a The heading on the first card in the first of the 500 boxes is recorded in the 245 subfield p.
Example
Holdings Record:
Create five MFHD records for the holdings, each representing 100 boxes:
Example:
MFHD 1: 852 81 ‡b lsf ‡h Box 07943-‡i Box 08050
MFHD 2: 852 81 ‡b lsf ‡h Box 08051-‡i Box 08160
MFHD 3: 852 81 ‡b lsf ‡h Box 08161-‡i Box 08270
MFHD 4: 852 81 ‡b lsf ‡h Box 08271-‡i Box 08400
MFHD 5: 852 81 ‡b lsf ‡h Box 08401-‡i Box 08500
Item Records:
Create one item record for each box:
*Note that the catalog assistant entered a sequence of barcodes all at once thereby creating multiple item records rather than waiting for each fully processed box. This procedure was followed so that the serials boxes (the cards of which are in alphabetical order) would ultimately end up in numerical order. As a barcode was entered, a variable (“b”) was added to the Enum field in place of the main entry heading. Additionally, individual box numbers were first entered in the Chron field when the main entry heading had not yet been entered. (This facilitates searching/retrieving the correct item record.)
IMPORTANT: When a fully processed box is ready to be sent to LSF the “b” is replaced with the appropriate main entry heading. Additionally, the individual box number is then moved to the Spine field.
Example