MARC holdings and 590 notes for books and scores with accompanying audio/video recordings

Music Cataloging at YaleLocal Yale music cataloging documentation

Sound and video recordings and CD-ROMs that accompany a book or score are shelved separately, not with the book or score itself.

Sound and video recordings

Do not make a 590 field note. You do not need to write "Accompanying ____ shelved with sound recordings" in the book or score or on the slip with the barcode. It will be stamped on the item when it is processed.

If the book or score is being sent to Bridgeport, write this note on the slip with the barcode attached to the bindery slip.

In addition to the barcode for the book or score, assign one to the sound recording as well. Indicate each as such in "Enum."

For the book or score:

° Change the Item type to "circ"

° Add "book" or "score" to Enum.

For the sound/video recording:

° Change Perm. Loc. to musrec.

° Change the Item Type to "recordings"

° In Enum, use one of the following:

  ° sound cassette
  ° compact disc
  ° video cassette

The information will display in the OPAC like this:

Location:

MUSIC LIBRARY, SML
compact disc Shelved at MUSIC LIBRARY, SML, Recordings Collection (Non-Circ)

Call Number:

M298 W976 F7+
Oversize

Status:

Not Checked Out

Put the barcode on a slip with ORBIS ID and call number and give sound recording to Karl.

CD-ROMs

In addition to the barcode for the book or score, assign one to the CD-ROM as well.

Assign a call number "CDRM ____" after searching by call number to determine the next number to be assigned. Give the call number in the holdings record:


Add a note in a 590 field in the bib record: "MUS: Accompanying CD-ROM shelved at Circulation Desk as CDRM ____."

For the book or score:

° Change the Item type to "circ"

° Add "book" or "score" to Enum.

For the CD-ROM:

° The CD-ROM is assigned its own call number and holdings record.

° There is no change to temp loc; it remains as "muscirc".

° Change the Item Type to "24hr"

° There is no change to enum/chrom

The information will display in the OPAC like this:

Location:

MUSIC LIBRARY, SML

Call Number:

ML3790 C411 D6

Status:

book Checked out - Due 06/02/2005

Location:

MUSIC LIBRARY, SML, Circulation Desk

Call Number:

CDRM 75

Status:

Not Checked Out