4a. Cataloging of Guides Accompanying Microforms

Following a long period of consultation with RSC and lengthy experimentation by the History/Social Science Team in the Catalog Dept., we have decided to implement some changes in the treatment of printed guides to microform sets. In the past it was common for such guides to be cataloged on separate records from the microform itself. They were often received (and even ordered) separately as well. Beginning about two years ago the Catalog Dept. began a test program of cataloging guides on the same records as their microforms, treating them as pseudo second copies. It allowed patrons to access complete information about our particular microform holdings and the user aids for them on a single record rather than having to search further for information about finding aids and guides. (See examples below) The new treatment was well received by Public Services staff. Our intention now is to treat all new microform guides in this fashion. It is hoped that guides will also be ordered and received on the same record as the microform sets.


EXAMPLE 1

BIBLIOGRAPHIC RECORD

245

0

4

‡a The Lyndon B. Johnson national security files. ‡p Vietnam ‡h [microfilm] : ‡b National security files, 1963-1969 : first supplement / ‡c project coordinator, Robert E. Lester.

260

‡a Bethesda, MD : ‡b University Publications of America,‡c c1996.

300

‡a 18 microfilm reels ; ‡c 35 mm.

500

‡a Guide has call no.: Microtext Ref. DD232.5 +S76 1997

590

‡a Guide has call no.: Microtext Ref. DS558 .V5554 1997 Oversize.

740

0

2

‡a Guide microfilm edition of The Lyndon B. Johnson national security files. Vietnam : national security file, 1963-1969 : first supplement.

HOLDING RECORD FOR MICROFILM

852

0

0

‡b smlmic ‡h Film ‡i .B16407

ITEM RECORD FOR MICROFILM

Copy: 0

HOLDING RECPORD FOR MICROFILM GUIDE

852

0

0

‡b smlmicr ‡h DS558 ‡i.V5554 1997 ‡m Oversize

ITEM RECORD FOR MICROFILM GUIDE

Copy:1


EXAMPLE 2

BIBLIOGRAPHIC RECORD

245

0

0

‡a Confidential British Foreign Office political correspondence. ‡p Germany, ‡n Series 1, 1906-1925 ‡h [microfilm] 

260

‡a Bethesda, MD : ‡b University Publications of America,‡c 1995.

300

‡a microfilm reels 

500

‡a Accompanied by printed guides, compiled by Jan W.S. Spoor.

590

‡a Guide has call no.: Microtext Ref. DD232.5 S76 1997 Oversize

740

0

2

‡a Guide microfilm edition of The Lyndon B. Johnson national security files. Vietnam : national security file, 1963-1969 : first supplement.

HOLDING RECORD FOR MICROFILM

852

0

0

‡b smlmic ‡h Film ‡i .B16252

ITEM RECORD FOR MICROFILM

Copy: 0

HOLDING RECPORD FOR MICROFILM GUIDE

852

0

0

‡b smlmicr ‡h DS2325.5 ‡i .S76 1997 ‡m Oversize

ITEM RECORD FOR MICROFILM GUIDE

Copy:1


As can be seen in both examples, notes and additional title added entries are supplied in the catalog record for instances where the guide has a different title from the microform. Local notes are given containing the specific call number for the guide.

As implementation of this new treatment becomes more widespread and more familiar, we hope that staff will refer comments (either their own or patrons) to the Catalog and Metadata Services with any suggestions for modification or improvement.

 
 
Effective Date: 
Thursday, September 2, 1999