Lecture Hall and Memorabilia Room
Yale University Library Room Reservations
The Yale University Library welcomes requests to reserve space for events that support our mission, vision, and strategic direction. Priority will be given to those reserving space for events related to advancing teaching, research, and learning, inclusive programs and services, and our commitment to diversity, equity, accessibility, and inclusion. The library staff reserves the right to decline space requests that we believe are not aligned with the mission.
-Room reservations must be submitted at least 3 weeks before your event.
-The L&B Room and Nave are no longer reservable spaces.
Lecture Hall (Capacity 120 people)
For Yale community members, please click here to make a reservation request for this space. For all others, please email YaleLibraryEvents@Yale.edu for space inquiries.
This room is air-conditioned/heated video conference capable with a large 16’ x 10’ projection screen, 2 84” LCD screens with wireless connectivity via Solstice, 6 speakers, 2 hand-held microphones, and 2 lavalier microphones, and two lecterns (one full media setup and one standalone with a microphone). The aspect ratio is 16:9. The lectern with the full media setup is a standard Yale University Media services A/V system, which includes a podium with affixed microphone, wireless microphone, lapel microphone, network PC, several USB ports, inputs for HDMI, LCD projector and wall screen, and Blue Ray DVD player. Room sources include a Local PC, HDMI laptop hookup or Wolfvision wireless presentation system.
Library IT will arrive 15 minutes before your presentation's scheduled start to ensure a smooth start. Additional fees will apply if you would like an AV Technician to remain during the event. Additional audio or technical support can be requested from Classroom Services (203-432-2650) for an additional fee.
4 different room configurations can be requested when booking. Please see those options listed to the right.
- 10 (30" x 84") tables
- 2 (30" x 96") tables
- 8 61"round tables
- 120 chairs
Memorabilia Room (Capacity 30 people)
For Yale community members, please click here to make a reservation request for this space. For all others, please email YaleLibraryEvents@Yale.edu for space inquiries.
The Memorabilia Room standard setup has 2 6ft tables in the room and 6 soft seating chairs. Up to four long tables (8ft or 7ft) may be set up for displays, check-in, or food. The Memorabilia Room is both air-conditioned and heated.
The Memorabilia Room is always booked in conjuction with a Lecture Hall reservation. There cannot be two separate events going on in the Lecture Hall and Memorabilia Room at the same time.
Fees
Custodial fee:
The room set-up fee ranges between $65 - $110 per hour depending on complexity and time of day.
Security fee:
With proir approval, events may be scheduled to begin or end outside Library hours, but security staff must be present. Applicable Security overtime charges will apply. Fees for security coverage are charged at $85/hour/person, minimim 2 officers. To see the hours for Sterling Memorial Library, please click here.
Photography
Permission to photograph or film an event must be coordinated with the Library Communications office. For more information, please email LibraryCommunication@Yale.edu.
Food Policy
Catering services are the responsibility of the requestor and should be arranged according to University catering policy. Please be advised (and alert your caterer) that there are no red or blue liquids (fruit punch, red wine, spaghetti sauce, etc.) or open flames (sterno cans, candles, etc.) allowed in the Library at any time. Rentals are the requestor's responsibility and must be delivered and removed within the time span of the reservation. Alcohol may not be served at events during the Library's operating hours.
Any clean-up necessary after a function is the responsibility of the requestor. Please arrange for clean up with your catering provider. If there is a spill during the event, additional charges may be assessed by the Facilities for specialized clean-up.
The caterer should be instructed to enter the Library through 301 York Street (near Poorvu Center) unless prior arrangements have been made with Library staff to use the staff entrance.
No vehicles are allowed to park on Rose & Alexander Walks.
