QUESTION: How do I search for authority records in Orbis?
Most staff will be using the Authorities Validation box to help them verify headings and find authority records. But authority records can also be searched "from scratch" using any of the following methods:
1) To search by Voyager ID #, select the menu commands "Record>Retrieve By Record ID>Authority"
2) To search by Library of Congress Control Number (LCCN), select the index called "Auth LCCN (010a)"
3) To search by former NOTIS ID #, select the index called "Auth System Number (035a)"
4) To search by a heading, select one of these four indexes:
Staff Name Headings Search
Staff Name/Title Headings Search
Staff Title Headings Search
Staff Subject Headings Search
Note: Other indexes (e.g. Title) will not retrieve authority records in Orbis! When you save a bibliographic record to the Orbis database and Voyager performs automatic Authorities Validation on the headings, the system is using these same indexes.
Pick the Staff Heading index that matches the type of heading you are searching. Type in your search string and click "Do Search". If your search retrieves results, a Headings List will appear. Example:
Look in the left-hand column. If you see the word "Authorized," that means the heading in question is authorized and can be used as an access point in a bib record. If you see the word "Reference," that means the heading is a cross reference form. In either case, you can click on the heading to highlight it:
and then click on the button marked "Authority" to actually retrieve the authority record and view the authorized heading.
If you do not find the desired authority record, you might try the search again using a different spelling or a shortened version of your search string.
If you still don't find an authority record in Orbis, you can repeat the search in the LC resource file. To do this, bring up the search box and click on the "Remote" button to get to the "Voyager Connection Options" window. Add LCDB to the "Selected Locations" column:
and click the "Connect" button. This will bring up a "Remote Search" box and your last search will be automatically entered for you so that you need only click the "Do Search" button:
Note: In LCDB you can also search for authority records for subject subdivisions. Select the index called "Staff Subject Subdivision Search". These authority records are currently not available in the Orbis database.
Don't forget to disconnect from LCDB when you are done searching and want to return to Orbis! To do this, click the "Remote" button to return to the "Voyager Connection Options" window, click "Clear" and then "Connect."
If you are ever unsure as to which database you are searching, look at the title bar of the search box. It will say "Search" if you are searching Orbis and "Remote Search" if you are searching LCDB.
Note: Authority records cannot be retrieved using a Simultaneous Search of these two databases.