9. Orbis 866 Fields for Multipart Monographs: Additional Examples

For purposes of comparison, some examples show volume holdings for completed multipart monographs in itemized as well as compressed general summary statements. In general, the Example using the summary statement or the mixed summary/detailed statement should be used, but for sets with complex numbering, e.g. 9-3, 9-6, itemized form may be preferred.

Example 9-1. 6 v. in 12 (complete; volume to part relationship regular; each volume in 2 parts)

Itemized form:

Summary statement (compressed) form:

Example 9-2. 6 v. in 12 (same physical configuration as Example 9-1 but incomplete; each volume is in 2 parts; v.3:pt.2 and v.5:pt.1 lacking)

Example 9-3. 5 v. in 11 (complete; volume to part relationship irregular)

ORBIS volume holdings (complete) in itemized form.

ORBIS volume holdings (complete) as summary statement (compressed):

Comment. Note that for a completed set in compressed form, only the first element of the enumerative hierarchy needs to be recorded. Elimination of the part detail in this case may not be helpful.

Example 9-4. 5 v. in 11 (Physical item configuration is the same as in Example 9-3, but the set is incomplete; set wanting v.1:pt.1, v.3:pt.2). In this case itemized form is preferred to avoid ambiguity.

Example 9-5. 12 v. in 6. (Complete; each part is 2 v. in 1):

Itemized form:

Compressed, summary statement:

Example 9-6. 11 v. in 5 (Complete; volume to part relationship irregular)

Itemized form:

Compressed, summary statement (itemized form preferred to avoid ambiguity):

Example 9-7. 11 v. in 5 (Incomplete; same physical item configuration as Example 9, but v. 5/8 wanting)

Example 9-8. Classed together multipart as part of a classed together monographic series.

Multipart title is Chronik der Stadt Stuttgart; it is part of the classed together series Veröffentlichungen des Archivs der Stadt Stuttgart.

In 852 ‡z enter the standard note: Shelved by the volume number of the main series.

Current practice is to record the series vol. number after an "=" to the right of the bibliographic vol. number. In ANSI, the equal sign represents "alternative numbering scheme;" there should be no spaces on either side of the equal sign. Update MFHDs as new volumes are added unless the number of 866 fields is very large; in any case use the "=" for all additional 866 fields. In general, do not compress even if there are no breaks in the series numbering. Remember that users will need to identify the series number to retrieve a particular volume from LSF; a compression range will not facilitate identification of the series number. If the multipart set is small and there are no breaks in the series, compression may be considered.. Source: ANSI, p. 3 (Definition); p. 11 (use of "="); p. 32, section 5.5.4.4. "Multiple enumerations")

Revise the following earlier practices when updating volume holdings:

1. OBSOLETE: preceding public notes with "**"
2. OBSOLETE: entering the note in the first 866 field
3. OBSOLETE: including title of main series in the note
4. OBSOLETE: use of phrase "shelved as" in field 866, e.g. Bd.1 shelved as Bd.16

Change in policy reviewed by PIC, 6/03.

Example 9-9. Name of unit. (ANSI 5.5.2) For situations where the multipart only has names of parts, but no enumeration, transcribe the name in quotation marks; when transcribing, do not convert "to" to a hyphen. Always record in itemized form.

Example 9-10. Volume holdings are not recorded for remote electronic resources. We anticipate that most multipart electronic resources will have order records associated with them, so the default MFHD for ongoing electronic resources should be used.

MFHD: