9. Orbis 866 Fields for Multipart Monographs: Additional Examples

For purposes of comparison, some examples show volume holdings for completed multipart monographs in itemized as well as compressed general summary statements. In general, the Example using the summary statement or the mixed summary/detailed statement should be used, but for sets with complex numbering, e.g. 9-3, 9-6, itemized form may be preferred.

Example 9-1. 6 v. in 12 (complete; volume to part relationship regular; each volume in 2 parts)

Itemized form:

866 4 1 ‡8 0 ‡a v.1:pt.1-v.1:pt.2
866 4 1 ‡8 0 ‡a v.2:pt.1-v.2:pt.2
866 4 1 ‡8 0 ‡a v.3:pt.1-v.3:pt.2
866 4 1 ‡8 0 ‡a v.4:pt.1-v.4:pt.2
866 4 1 ‡8 0 ‡a v.5:pt.1-v.5:pt.2
866 4 1 ‡8 0 ‡a v.6:pt.1-v.6:pt.2

Summary statement (compressed) form:

866 4 1 ‡8 0 ‡a v.1-v.6

Example 9-2. 6 v. in 12 (same physical configuration as Example 9-1 but incomplete; each volume is in 2 parts; v.3:pt.2 and v.5:pt.1 lacking)

866 4 1 ‡8 0 ‡a v.1-v.2   Compress part details rather than:
v.1:pt.1:pt.2-v.2:pt.2
866 4 1 ‡8 0 ‡a v.3:pt.1,   use comma to denote v.3:pt.2 lacking
866 4 1 ‡8 0 ‡a v.4,   Part detail for v. 4 compressed; use comma to denote v.5:pt.1 is lacking
866 4 1 ‡8 0 ‡a v.5:pt.2-v.6:pt.2   If subsequent level enum. must be used, it must be used at both beginning & end of range. See Section 4 above.

Example 9-3. 5 v. in 11 (complete; volume to part relationship irregular)

ORBIS volume holdings (complete) in itemized form.

866 4 1 ‡8 0 ‡a v.1:pt.1-v.1:pt.2   v. 1 is in 2 parts
866 4 1 ‡8 0 ‡a v.2   v.2 is a single volume
866 4 1 ‡8 0 ‡a v.3:pt.1-v.3:pt.3   v. 3 is in 3 parts
866 4 1 ‡8 0 ‡a v.4:pt.1-v.4:pt.4   v. 4 is in 4 parts
866 4 1 ‡8 0 ‡a v.5   v. 5 is a single volume

ORBIS volume holdings (complete) as summary statement (compressed):

866 4 1 ‡8 0 ‡a v.1-v.5

Comment. Note that for a completed set in compressed form, only the first element of the enumerative hierarchy needs to be recorded. Elimination of the part detail in this case may not be helpful.

Example 9-4. 5 v. in 11 (Physical item configuration is the same as in Example 9-3, but the set is incomplete; set wanting v.1:pt.1, v.3:pt.2). In this case itemized form is preferred to avoid ambiguity.

866 4 1 ‡8 0 ‡a v.1:pt.1-v.1:pt.2    
866 4 1 ‡8 0 ‡a v.2    
866 4 1 ‡8 0 ‡a v.3:pt.1,   use comma to denote v:3:pt.2 lacking
866 4 1 ‡8 0 ‡a v.3:pt.3    
866 4 1 ‡8 0 ‡a v.4:pt.1,   use comma to denote v. 4:pt.2 lacking
866 4 1 ‡8 0 ‡a v.5    

Example 9-5. 12 v. in 6. (Complete; each part is 2 v. in 1):

Itemized form:

866 4 1 ‡8 0 ‡a v.1/2
866 4 1 ‡8 0 ‡a v.3/4
866 4 1 ‡8 0 ‡a v.5/6
866 4 1 ‡8 0 ‡a v.7/8
866 4 1 ‡8 0 ‡a v.9/10
866 4 1 ‡8 0 ‡a v.11/12

Compressed, summary statement:

866 4 1 ‡8 0 ‡a v.1/2-v.11/12

Example 9-6. 11 v. in 5 (Complete; volume to part relationship irregular)

Itemized form:

866 4 1 ‡8 0 ‡a v.1/3     v.1,2, and 3 are in one physical volume
866 4 1 ‡8 0 ‡a v.4     v.4 is one physical volume
866 4 1 ‡8 0 ‡a v.5/8     v. 5,6,7, and 8 are in one physical volume
866 4 1 ‡8 0 ‡a v.9/10     v.9 and 10 are in one physical volume
866 4 1 ‡8 0 ‡a v.11     v. 11 is in one physical volume

Compressed, summary statement (itemized form preferred to avoid ambiguity):

866 4 1 ‡8 0 ‡a v.1/3-v.11

Example 9-7. 11 v. in 5 (Incomplete; same physical item configuration as Example 9, but v. 5/8 wanting)

866 4 1 ‡8 0 ‡a v.1/3       
866 4 1 ‡8 0 ‡a v.4,    comma to denote gap
866 4 1 ‡8 0 ‡a v.9/10     
866 4 1 ‡8 0 ‡a v.11     

Example 9-8. Classed together multipart as part of a classed together monographic series.

Multipart title is Chronik der Stadt Stuttgart; it is part of the classed together series Veröffentlichungen des Archivs der Stadt Stuttgart.

In 852 ‡z enter the standard note: Shelved by the volume number of the main series.

Current practice is to record the series vol. number after an "=" to the right of the bibliographic vol. number. In ANSI, the equal sign represents "alternative numbering scheme;" there should be no spaces on either side of the equal sign. Update MFHDs as new volumes are added unless the number of 866 fields is very large; in any case use the "=" for all additional 866 fields. In general, do not compress even if there are no breaks in the series numbering. Remember that users will need to identify the series number to retrieve a particular volume from LSF; a compression range will not facilitate identification of the series number. If the multipart set is small and there are no breaks in the series, compression may be considered.. Source: ANSI, p. 3 (Definition); p. 11 (use of "="); p. 32, section 5.5.4.4. "Multiple enumerations")

Revise the following earlier practices when updating volume holdings:

  1. OBSOLETE: preceding public notes with "**"
  2. OBSOLETE: entering the note in the first 866 field
  3. OBSOLETE: including title of main series in the note
  4. OBSOLETE: use of phrase "shelved as" in field 866, e.g. Bd.1 shelved as Bd.16

Change in policy reviewed by PIC, 6/03.

852 0 1 ‡b sml ‡h DD901 S95 ‡i V47 Bd.16,etc. ‡z Shelved by the volume number of the main series.
866 4 1 ‡8 0 ‡a Bd.1=Bd.16
866 4 1 ‡8 0 ‡a Bd.2=Bd.17
866 4 1 ‡8 0 ‡a Bd.3=Bd.30
866 4 1 ‡8 0 ‡a Bd.4=Bd.25
866 4 1 ‡8 0 ‡a Bd.5=Bd.27
866 4 1 ‡8 0 ‡a Bd.6=Bd.28
866 4 1 ‡8 0 ‡a Bd.7=Bd.38
866 4 1 ‡8 0 ‡a Bd.8=Bd.39
866 4 1 ‡8 0 ‡a Bd.9=Bd.42
866 4 1 ‡8 0 ‡a Bd.10=Bd.43

Example 9-9. Name of unit. (ANSI 5.5.2) For situations where the multipart only has names of parts, but no enumeration, transcribe the name in quotation marks; when transcribing, do not convert "to" to a hyphen. Always record in itemized form.

866 4 1 ‡8 0 ‡a "Aachen to Kodesh"
866 4 1 ‡8 0 ‡a "Koeberle to Zwischen"

Example 9-10. Volume holdings are not recorded for remote electronic resources. We anticipate that most multipart electronic resources will have order records associated with them, so the default MFHD for ongoing electronic resources should be used.

130 0   ‡a Acta sanctorum.
245 1 0 ‡a Acta sanctorum ‡h [electronic resource] : ‡b the full text database.
246 1 3 ‡a Acta sanctorum database
260     ‡a [Alexandria, Va.] : ‡b Chadwyck-Healey, ‡c c1999-
538     ‡a Mode of access: World Wide Web.
500     ‡a Eleven releases planned, each covering one month of the ecclesiastical calendar, to be completed in 2002.
530     ‡a Also available on CD-ROM.
506     ‡a Access restricted by licensing agreement.
590     ‡a Access is available to the Yale Community through use of a networked computer with a Yale IP address.
776 1   ‡t Acta sanctorum database on CD-ROM
‡x 0859644162.
856 4 0 ‡3 Acta sanctorum ‡u
http://acta.chadwyck.com/

MFHD:

852 8 0 ‡b yulint ‡k None ‡h ‡z Online Resource