Reading Room Hours and Procedures
Arts Library Special Collections is located on the lower level of the Haas Arts Library. We are open to the public Monday-Friday from 10am-12noon and 1pm-4pm. We are also open 8:30am-10am and 4pm-5pm by appointment as staffing permits. View the weekly schedule for ALSC hours.
ALSC is closed on Saturday and Sunday as well as holidays when the University is closed. Additionally, ALSC has reduced hours of 1pm-4pm during academic recess periods.
For reading room privileges, all Yale University students and faculty and all visiting researchers must have a current ALSC registration form on file and present a photo ID at each visit. Please consult the full Reading Room Policy prior to your visit. All ALSC policies and procedures, such as presenting a photo ID and securing your personal belongings in a locker, help to ensure the safety and preservation of the materials. The Reading Room is monitored by video camera as well as staff members. In addition to the use of notebooks and pencils or laptops, ALSC permits readers to photograph materials, without use of flash or tripod, once they have signed a release form.
Access to Materials
Arts Library Special Collections are non-circulating and cannot be browsed, so researchers are encouraged to learn more about ALSC holdings prior to visiting the library. ALSC materials are cataloged in ORBIS, the Yale University Library’s online catalog. Some archival collections are also described in more detail in the Yale Finding Aid Database. In addition, ALSC librarians are available for research consultations by request.
Readers must fill out a material request form, in person or online, for each visit to the ALSC Reading Room. Each reader must register and present a photo ID on each day materials are consulted. Up to five items may be requested per person per day. For more extensive requests, contact a staff member to discuss your needs.
Some ALSC materials are stored on-site, but most of our materials are stored off-site at the Library Shelving Facility (LSF).
On-site materials are indicated with the location code Haas Arts Special Collections (Non-Circulating) in Orbis. These materials can be requested and used within 30 minutes of an in-person paging request. Requests are not accepted after 3:30pm for the same day. Readers can also place requests for on-site materials through the online request form.
Off-site materials are indicated with the location code LSF--Contact firstname.lastname@example.org to request item in Orbis. These materials are housed at the Library Shelving Facility (LSF) and thus require at least two business days’ notice to retrieve.
Readers can place requests in person in the Arts Library Special Collections Reading Room or use the online request form. Readers will be notified by email when requested materials are available to view.
Requests for Master of Fine Arts Theses from the Graphic Design, Photography, or Drama programs also require two business days’ notice. Readers can place a request in person or with the MFA Thesis Request online form.
Arts Library Special Collections welcomes visits from non-Yale affiliated researchers. Please contact Jae Jennifer Rossman, Assistant Director for Special Collections, or Molly Dotson, Special Collections Librarian & Curator, Bookplate Collection, at least two weeks in advance of your visit to discuss your needs. We will offer extended hours when staffing coverage permits. Visiting researchers must follow all ALSC policies and procedures.