Pre-Cataloging Examination

Conditions: Cataloging copy source for the record is LCDB or OCLC; location SML stacks; record is not CIP (E/L blank or 4).

_____ A1.  Is there any evidence that the book is damaged? If the book is damaged and there is no OK to add note from the selector; route to your supervisor. If there is an OK from the selector, consult with your supervisor about an appropriate local note.

_____ A2.  What location are you cataloging for? Is book for SML stacks? (and if so, for Judaica,  L+B?) Some locations may require special processing, e.g. all books for the Near East collection are cataloged by the Near East team, Arts Library has a different oversize. If you are not authorized to catalog for the location, route the book to your supervisor. Once you are familiar with basic SML processing, you may be assigned and learn how to process cataloging copy for school and departmental libraries and SML special collections.

_____ A3.  Roman alphabet or not?

  • If the title page is non-roman, the book is generally processed by the appropriate SML area team: East Asia (Chinese/Japanese/Korean), Hebraica, Near East (Arabic/Persian), Slavic/East European.
  • Roman alphabet Eastern European/former Soviet bloc languages must be processed by that team, e.g. Finnish, Hungarian, Romanian
  • Keep in mind that East Asian, Hebrew, and Near East languages will have the title page at what would be the END of a roman alphabet book.
  • If there is both a roman and a non-roman title page, area team policy may differ as to whether the book will be processed by them.

_____ A4.  Is the Leader within guidelines?  Bibliographic level: m <monograph>  Encoding level  blank or 4. Encoding Level I (OCLC full level) is also acceptable. Note that there are separate guidelines for CIP (encoding level 8). Once you are familiar with basic SML processing, you should learn the more advanced descriptive rules needed to process and update CIP.

_____ A5.  If the exportQ window is red, do not perform any updates to the bibliographic record; just update the MFHD for your location.