Perm loc:
The Permanent location in the item record should be the owning library, e.g. sml, div, art, beingen.
When a new volume or issue is added to a title that is already housed at LSF, the permanent location should be the owning library, not LSF.
Item type:
Select the appropriate item type from the drop-down menu.
| circ | use for all circulating materials, excluding serials other than annuals. |
| nocirc | use when located in a non-circulating collection. |
| reference | use when located in any Reference area system regardless of format. |
| jourcirc | use for journals that are not located in a non-circulating collection or a reference room. |
| media | use for stand-alone media and media with accompanying textual material, e.g. a booklet. (see Item Types and Statistical Categories) |
| microform | use for microfilm or microfiche. |
For historical information see: List of Item Types
Enum/Chron
The Enum field is used for multiparts and serials. The Chron field is used for serials and accompanying materials (e.g. a CD accompanying a book, or a booklet accompanying a DVD).
For more information see:
- Enum/Chron Fields in Voyager Item Records for Serials (and Multiparts)
- MFHD, Item Records, Fascicles (see section on Item Records)
Chron field for Accompanying Material
| Suppl | use for textual material accompanying media. |
| DVD | use for DVDs accompanying textual material. |
| CD | use for CDs accompanying textual material. |
| BLU | use for Blu-ray Discs accompanying textual material |
See examples
The Year, Caption, Free Text Fields are generally not used.
Item statistics Categories:
Item statistics are most frequently used to indicate that an item is a CD, a DVD, a supplement, etc. Statistical categories can be selected from the menu that will popup when the Item Statistics button is clicked.
For more information on SML/Bass media, see section on Statistical Categories at Item Types and Statistical Categories.
Copy number:
The copy number should be zero, except for items being cataloged for Beinecke, or in cases where there is more than 1 copy held by the same owning library and at least one copy has a 590 provenance note.
Pieces:
The piece count should be 1, except if the resource contains more than one piece, record the number of pieces.
Examples:
- A portfolio with 35 postcards, record 35 in the pieces field.
- A book with a map in a pocket, record 2 in the pieces field.