Standards for Recording Serial Holdings in MFHD: Supplement
To: Technical Services Staff
By: Steven Arakawa
Date: (9/25/2004 creation date - 09/23/2004 2:19 PM revision date)
1. Alternate expression for ranges where subsequent levels of enumeration are used for the issues.
From COMPRESSION (ANSI 5.5.1.2) and LEVELS OF ENUMERATION (ANSI 5.5.4.1):
"If it is necessary to record both first-level and subsequent level enumeration in the holdings statement, repeat all levels of enumeration at the beginning and end of each range held." (ANSI p. 29) In the following example, a gap occurs in the subsequent enumeration level of v. 2, so both ends of the range in the first 866 repeat all levels of enumeration, even though v.1 is complete. There are no gaps in volumes 3, 4, and 5, so the subsequent levels of enumeration are eliminated when the compressed form is recorded as a summary statement.
| 866 | 4 | 1 | ‡8 0 ‡a v.1:no.1(1976:winter)-v.2:no.3(1976:summer), |
| 866 | 4 | 1 | ‡8 0 ‡a v.3(1978)-v.5(1980) |
Comment: If the volumes were recorded originally without subsequent levels of enumeration (or chronology), or if the initial volume was recorded originally without subsequent levels of enumeration, and it is later necessary to update the latest volume held in the range when a subsequent volume is received, it sometimes happens that the subsequent volume is incomplete. Following ANSI/NISO, the enumeration and chronology for the initial volume would need to be revised to the level of detail used to record the latest volume, but to do so is often impractical. Staff are free to employ the following alternative procedure:
a) leave the compressed range or initial volume already recorded as is, i.e., at first-level, and then
b) record the incomplete volume in a subsequent 866 at the appropriate level of detail, using compression as appropriate. If the next volume is complete, record it in a separate 866 field. Punctuation (comma, semicolon) should be used at the end of the 866 fields only to indicate gaps or changes in enumeration.
In the following example the holdings are the same as the example cited from 8. above. Since there is no gap between v.1 and the first part of v.2, there is no comma at the end of 866 #1. But a comma is entered at the end of 866 #2 since there is a gap (v.2:no.4 not held) between the latest issue of v.2 and the first issue of v.3.
| 866 | 4 | 1 | ‡8 0 ‡a v.1(1976) |
| 866 | 4 | 1 | ‡8 0 ‡a v.2:no.1(1976:winter)-v.2:no.3(1978:summer), |
| 866 | 4 | 1 | ‡8 0 ‡a v.3(1978)-v.5(1980) |
In the following example, there is a gap (t. 3, no 1 not held) between the last issue of t.2 and the earliest issue held of t.3, so a comma has been entered at the end of 866 #1. A comma is also entered at the end of 866 #2 since there is a gap (t.3 no 4 not held) between the latest issue of v.2 and the first issue of v.3.
| 866 | 4 | 1 | ‡8 0 ‡a t.1(2000)-t.2.(2001), |
| 866 | 4 | 1 | ‡8 0 ‡a t.3:no 2(2002:printemps)-t.3:no 3(2002:âetâe), |
| 866 | 4 | 1 | ‡8 0 ‡a t.4(2003) |
2. Standards for use of textual enumeration in serial volume holdings. The document Multipart Monograph MFHD Guidelines, in 9-9, provides an example based on ANSI 5.5.2 to demonstrate use of a name instead of numerical enumeration to record volume holdings. Because serials may use dates as enumeration in the absence of numbers, the ANSI 5.5.2 situation described should be quite rare. However, there may be cases for serial volume holdings where text can function as enumeration. Following the standard, when a name is used to function as enumeration, it should be recorded in quotation marks.
If an inaugural issue lacks an enumerative designation 0, the subsequent issue has the enumerative designation 1, and the inaugural issue has the designation "Inaugural Issue" or the like, the quoted text may be used in the enumeration position in the volume holdings. Consider the change from the text designation to numerical designation as a numbering change, i.e. record the inaugural issue in a separate 866 ending with a semicolon.
| 866 | 4 | 1 | ‡8 0 ‡a "Inaugural issue"(2000); |
| 866 | 4 | 1 | ‡8 0 ‡a v.1(2001)-v.2(2002) |
BUT (first issue has "v.0"):
| 866 | 4 | 1 | ‡8 0 ‡a v.0(2000); |
| 866 | 4 | 1 | ‡8 0 ‡a v.1(2001)-v.2(2002) |
First issue only has date, no text that could substitute for numerical designation:
| 866 | 4 | 1 | ‡8 0 ‡a 2000; |
| 866 | 4 | 1 | ‡8 0 ‡a v.1(2001)-v.2(2002) |
For situations where the volume number of the initial volume is implied by the later numbering, use brackets. See Standards for Recording Serial Volume Holdings.