Special Location Processing: A-L

NOTE: see GENERAL PROCESSING above for instructions about where to send departmental hardcover and paperback books after cataloging.

ANTHROPOLOGY. Collection is housed physically at CSSSI. If a book designated for Anthropology falls into the LC Q class, the location should be changed to csssi; remember to change the Perm loc on the item record as well. Items for the collection bypass Preparations and are returned after cataloging via campus mail (Shipping Room).


  • Oversize: height: 30-37 cm; width: 29-32 cm.  Add ‡m Oversize to call numbers of oversize books at the end of the call number.  Folio is 38 cm or more in height or 33 cm or more in width.  Insert ‡k Folio between the 852 ‡b and ‡h.
  • Leave jackets on all art books.
  • Link to obsolete NJ18 guidelines.
  • Beginning Jan. 1, 2000, art paperbacks are sent directly to Preparations. See Paul Conway's memo.


  • Art flag  should indicate Birren, but check Orbis location as well. DO NOT MARK BIRREN BOOKS.  After cataloging, send to Art in the container provided by Art. Use plastic ties provided to make sure the container does not open accidentally.
  • For copy cataloging, if the cataloging copy lacks a subject with the term "Color," refer to the art original cataloger.  NB: an Art book with cataloging copy with subject Color is not automatic Birren; either the Art flag or the Orbis loc must indicate Birren.
  • Detailed guidelines for Birren Processing.

ART LOCKED CASE (1, 2, etc.). Do not mark. After cataloging, follow the Art Birren procedure & send back to Art.


ASTRONOMY. Copy cataloging, labeling, and plating are done by CSSSI staff. Original cataloging is done by the CSSI liaison at CMS. MFHDs for Astronomy copies sent for cataloging will have a ‡k shelving code for books that are on astronomy topics (LC QB class). Books that are not about astronomy will not have a MFHD ‡k. Items for the Astronomy collection bypass Preparations and are returned after cataloging via campus mail (Shipping Room).

CHEMISTRY COLLECTION. Items for the collection bypass Preparations and are returned after cataloging via campus mail (Shipping Room).

CD-ROM REFERENCE CENTER [no longer valid]

  • The CD-ROM Reference Center (smlcd) was closed in [2008?]. As of 7/2009, items were still in the process of being transferred to SML stacks.
  • Always add a 655 type of material tracing to the bibliographic record. <OBSOLETE 3/05 >

655   7 ‡a CD-ROMs ‡2 lcsh

Use the type of material tracing on any bibliographic record where the CD-ROM is primary, not just records for the CD-ROM reference center. <OBSOLETE 3/05 >

  • Full LC classification is used.
  • The practice of entering CD-ROM in 852 $k has ceased. (Sept. 2001)
  • Item type for CD-ROM Reference Center: reference (statistical category: CD)
  • Items cataloged for the CD-ROM Reference Center are charged to Prep after cataloging and left on the Preparations truck.

CSSSI [formerly: Kline Science Library]  All books for the Anthropology Collection in Q class should be cataloged for CSSSI. Anthropology Collection is housed physically within the CSSSI collection. "(LC)" is entered at the end of all CSSSI call numbers. Former (obsolete) practice: Q, R, S, T did not get (LC); all other LC classes got (LC). Items for the collection bypass Preparations and are returned after cataloging via campus mail (Shipping Room).


The Drama Library moved to the renovated Arts Library in July 2008 & now shares the same shelves. Although the Drama Orbis locations continue, Drama now uses the same oversize as Arts: (29-39 cm. height/25-36 cm. width use Oversize; Folio is written above the call number (‡k on Orbis) for 40 cm. and over height/37 cm. and over width)

Items cataloged should now be sent to SML Preparations (rather than back to the Drama Library)

Watch out for book club editions & playbooks with variations in physical description from the LC or member copy; they need to be treated as variant editions. <Now under review>

EGYPTOLOGY READING ROOM. This is a small, non-circulating collection (SML 329B). Scope is largely restricted to serials and reference books in the subject area. Unless a book has been flagged for this collection by the curator, do not assign the location even if the subject matter appears to be within scope; assume the curator has reviewed the item.

ENGINEERING COLLECTION. Engineering books are now received at SML. Catalog all books for SML, using the sml location.

FORESTRY AND ENVIRONMENTAL STUDIES COLLECTION. FES items are received, cataloged, and processed at CSSSI; original cataloging is done by the CMS liaison to CSSSI. 

GEOLOGY LIBRARY. Geology items are received, cataloged, and processed at CSSSI; original cataloging is done by the CMS liaison to CSSSI.

Hebraica.  Items in Hebrew, Aramaic, Yiddish should be re-routed to the Hebraica catalog librarian.


Linonia & Brothers [L&B] (smllnb). Prior to Feb. 2005, 050 00 belletristic call numbers in the L&B collection only could be assigned a trailing W to avoid shelflisting. Beginning in Feb. 2005, the trailing X procedure began to be used for belletristic 050 00 call numbers in all collections, including L&B.  On November 30, 2016 the trailing X procedure was discontinued for all 050 00 call numbers.

LSF (Off-campus Library Storage Facility).

  • If an item is flagged for LSF, DO NOT CHANGE THE LOCATION CODE in MFHD 852 ‡b. LSF has special software to update the location; changing the location in Orbis will disrupt the LSF software.
  • Books with the LSF flag should be left on the LSF Preparations truck, not the regular Preparations truck.
  • Be sure to leave the LSF flag in the book!
  • If a volume must be added to a multipart set already transferred to LSF, write the call number of the home location (the original location) on the t.p. verso, and flag the volume with an LSF flag and a green ("use call number in book") flag, and leave on the LSF Preparations truck