Part 3: Authority Validation
After completing the record, save it by clicking on the sailboat icon labeled "Save to DB." The authority validation window will appear. Validate all of the headings that appear on the record (name and series) according to established policy at:
Authority control workflow for C&T staff
Part 4: Recording Information in the Orbis MFHD
MFHDs for order records should be entered in the form:
|
852 |
8 |
1 |
‡b <location code> ‡k Suppressed ‡h On order ‡x sso |
MFHDs for in-process records should be entered in the form:
|
852 |
8 |
1 |
‡b sml ‡k Suppressed ‡h In Process ‡x sso |
Since the default is classed-separately, the record would normally be suppressed and no 866 would be created for the volume received (the receipt would be recorded in the Voyager Acquisitions module, however).
Part 5. Item records
The item record should be linked to the MFHD of the analytic bibliographic record. ENUM/CHRON data is not entered if the item record is linked to the analytic.
EXCEPTIONS:
If the series is NOT analyzed, the item record should be linked to the MFHD for the bibliographic series. Appropriate data should be entered in the ENUM/CHRON fields. In general, do not use jour item types for unanalyzed series volumes; use circ, nocirc, reference, etc. as appropriate.
If the title is classed-together analyzed (full or serial analytics), and some volumes are without an analyzable title (i.e., the volume only has the series title), then ALL item records should be linked (or re-linked) to the series bibliographic record. Appropriate data should be entered in the ENUM/CHRON fields.