The approach for third party content depends on whether bibliographic records are provided by the vendor (in which case they are likely to be provider-specific), or the item is cataloged locally (in which case they would be cataloged using the provider-neutral method).
Most e-content received from third parties is accompanied by vendor records. The vendor-supplied bibliographic records for these resources are largely accepted, albeit with tweaks as necessary. Most of these records are provider-specific rather than provider-neutral. The MARC records are modified on a batch basis using MarcEdit. If the vendor does not provide metadata, or the metadata provided is deemed unsalvageable, it is created locally, preferably following the provider-neutral format.
Records for e-journals are generated by ExLibris’ Serials Solutions and left as is without any local edits, other than a 946 field for “‡a DO NOT EDIT. DO NOT EXPORT.” In all cases, a separate bibliographic record is added to Voyager for each instance of an e-resource to facilitate data management, so holdings of locally digitized items should never be added to Third-Party records, whether vendor supplied or cataloged locally. It should be noted that vendor-supplied bibliographic records should never be used as a basis for the creation of a locally created, provider-neutral, e-Variant record. Vendor-supplied records are copyrighted by the vendor and may not be used as a source of metadata for derived records.
NOTE: required fields are marked in bold; Instructions in bold italics are local Yale practices)
FIXED FIELDS
| Field |
Coded Data |
|---|---|
| Leader |
Retain values from the original record, including:
|
|
006 Additional Material Characteristics (add 006 for type(s) of resource)
|
Additional Characteristics:
Form of Item:
Type of File:
|
| 007 Physical Description |
c=Electronic Resource
|
| 008 General Description |
Form of Item:
Cataloging source:
Retain other values from the original record including the Publication Status, Date 1, Date 2, and Place of Publication |
VARIABLE FIELDS
| Field | Field Text |
Notes |
|---|---|---|
| 020 International Standard Book Number | 020 // ‡a ISBN for e-resource when applicable] ǂq [type of e-resource, e.g. "electronic book"] ; ǂq [vol. #] | (for original cataloging) |
| 040 Cataloging Source | 040 // ‡a CtY ‡b eng ‡e rda ‡e pn ‡c CtY | |
| 050 LC Call Number | 050 /4 ‡a [LC call number]eb | (retain call number, adding “eb” for e-books) |
| 300 Physical Description |
300 // ‡a 1 online resource 300 // ‡a 1 online resource (ix, 50 pages) : ǂb 10 maps 300 // ‡a 1 online resource (1 video file (88 min.)) : ‡b sound, color, with black and white sequences |
(retain information on extent and |b for other physical details from original record) |
| 336 Content Type | 336 // [content type] ǂb [content type code] ǂ2 rdacontent | (retain original value; add for records missing 336) |
| 337 Media Type | 337 // ‡a computer ‡b c ‡2 rdamedia | |
| 338 Carrier Type |
338 // ‡a online resource ‡b cr ‡2 rdacarrier
|
(for online format) |
| 506 Restrictions on Access Note | 506 // ‡a Unrestricted online access. | (for open access materials) |
| 506 Restrictions on Access Note | 506 // ‡a Access restricted by licensing agreement. | (for all other materials) |
| 506 Restrictions on Access Note | 506 1/ ‡a [Limits if applicable, e.g. “Limited to 3 simultaneous users.”] | (limit note if applicable) |
|
588 Source of Description Note
|
588 0/ ‡a Description based on [source record, e.g. print, videodisc] version record. | |
| 590 Local Note (Access Note) | 590 // ‡a Access is available to the Yale students, faculty, and staff. | (access note when not available to Yale-New Haven Hospital staff) |
| 590 Local Note (Access Note) | 590 // ‡a Access is available to the Yale community. | (add to all other records, except for Open Access materials) |
| 590 Local Note (Method of Access Note) | e.g. 590 // ‡a Primary remote access for Yale University authorized users is through EZProxy; resource may also be accessed through Yale’s Virtual Private Network (VPN). | (add additional method of access note from MARC Records Stock Phrases for E-Resources document) |
| 76x-78x Linking Fields |
776 08 ‡i [Relationship information, e.g. Also issued as, Online version, etc.]: ‡t [Title]. ‡h [Physical description, e.g. 1 computer optical disc] ‡w [Record control number]
|
(additional physical format; use catalogers’ judgement on when to add, but include for formats we own) |
| 856 Electronic Locations and Access | 856 40 ‡y [Linking text, e.g. Online book, Streaming video] ‡u [URL] |7 0 | (for open access materials) |
| 856 Electronic Locations and Access | 856 40 ǂy [Linking text] ǂu [https://yale.idm.oclc.org/login?URL=Original URL] | (for materials requiring EZProxy prefix) |
| 856 Electronic Locations and Access | 856 40 ‡y [Linking text, e.g. Online book, Streaming video] ‡u [URL] | (for all other materials) |
| 946 Local Data | 946 // ‡a DO NOT EDIT. DO NOT EXPORT. |
|
| 953 | 953 // ‡a [Original URL] |
(for materials requiring EZProxy prefix)
|
| MFHD | Field Text |
Notes |
|---|---|---|
| 852 Location | 852 80 ‡b yulint ‡h None ‡z Online resource ‡x Open access | (for open access materials) |
| 852 Location | 852 80 ‡b yulint ‡h None ‡z Online resource | (for other online format) |
| 852 Location | 852 80 ‡b yulintx ‡h None ‡z Online resource | (for online format hosted locally) |
| 583 Action Note |
583 0/ ‡a [Action] ‡c [Time/date of action] ‡k [Action agent] ‡2 [Source of term] ‡5 [Institution to which field applies], e.g.:
|
(for materials with digital copies added to Storage at Yale during processing and later added to Preservica) |