Digital Content Ingest

Service Owner 
George Ouellette
YUL Service Domain 
findit, digital collections, ladybird
Short Description: 
This service provides assistance for YUL staff who have digitized images and basic metadata and wish to add that content to the Library's Digital Collection System.

YUL staff who have digital material may not have the resources to add those materials to the YUL Digital Collections Systems themselves.  This service provides ingest assistance to those staff.  The service includes

  • Metadata remediation;
  • Digital image reformatting; and
  • Publishing to FindIt
No visibility restrictions
Who is elegible to use this service offering? 
Affiliations that can use this service offering 
How do I get it? 

Interested staff must use the Library IT Service Request Form and provide the following information:

  • Whether the target collection exists or needs to be created;
  • The target collection name, if it already exists;
  • Approximate number of objects;
  • Access restrictions (if any); and
  • Deadline (due to, e.g., grant fulfillment, course work, etc.)
How do I access it? 

Once objects are published, they will be accessible in the Library Digital Collection System (FindIt).

Do you have specific Documentation and Support outside of the Knowledge Base?  

Requesting this service is entirely web-based.  As such, only a modern web browser is required to access this service.  Accessing the digital objects once they have been ingested is also entirely web-based.

Are there any specific policies and procedures outlined for your service offering? 
  • Any request for a new collection will require approval and prioritization by the Special Collections Steering Committee.
  • Any request to add more than 1,500 objects to any existing collections will require approval and prioritization by the Special Collections Steering Committee.
  • Any request to add less than 1,500 objects to an existing collection will be prioritized in the order in which they are received.

An operating agreement, known locally as a service overview, is available for the Ladybird service. A service overview is a document that defines expectations and resources required to provide ongoing operational support for the service.  You can view it here.

Are there Rates & Charges Associated to this Service Offering? 
Tier 1 Support 
YUL Support Group (listed above)
Sub-category needed? 
Generic Request? 
Can users request access to your service offering?