ArchivesSpace Public User Interface Implementation
Name Role Time Responsibility
Melissa Wisner, LIT Project Manager 40% during project duration Oversight for project. Communicating with sponsors on progress or obstacles, creating and maintaining project plan, scheduling and leading monthly all-team meetings, scheduling and leading weekly check-ins with team leaders. Providing additional updates and presentation to all staff as needed.
Mark Custer, BRBL Ex Officio PM, Project Manager for Lyrasis and HM PUI completed development 5% during project duration Backup to PM when PM is away, or as needed. Providing additional updates and presentation to all staff as needed with the PM. Attends monthly all project meetings. Attends weekly check-in meetings with PM and team leaders.
Emily DiLeo, Music Team Leader Documentation & Staff Training 10% during project duration Developing staff training materials on the new PUI, and providing basic orientation sessions on using the new PUI to special collections public services staff, technical services staff, and other stakeholders. Attends monthly all project meetings. Attends weekly check-in meetings with PM and team leaders.
Alicia Detelich, MSSA Christy Tomecek, FVT Co-Team Leaders Data Cleanup/Enhancement Workgroup 10% September through January Reviewing all finding aids for data cleanup, correcting validation errors, normalization across the collection, etc. Working with repository contacts to ready their data in ArchivesSpace for presentation/publication. Attends monthly all project meetings. Attends weekly check-in meetings with PM and team leaders.
Steven Wieda, LIT Team Leader Technical Integrations Workgroup 10% October through February Identifying, testing, and overseeing the transition of various integration points and services from YFAD to the new PUI (e.g. routing links in the DL redirecting to the PUI instead of YFAD, updating FA handles, Retiring YFAD Server/Service, updates to YUL website links/redirects, any changes to QuickSearch or Orbis OPAC routing links, configuring and testing Google Analytics, etc.). May not always be the person doing the transition work, but will take the lead in identifying what needs to be done, scheduling deadlines, testing the transitions, communicating with stakeholders, and ensuring all transitions smoothly. Attends monthly all project meetings. Attends weekly check-in meetings with PM and team leaders.
Aeon Technical Lead, Library IT Coordinating with the Aeon User Group Aeon Technical Lead 5% September through February Communicating between AUG and PUI Project Tam on AUG’s progress with the new Aeon-ArchivesSpace plugin, developed by Atlas Systems. Attends project meetings as relevant.
Alison Clemens, MSSA Team Leader Public User Interface & Enhancements Workgroup 10% during project duration Reviewing and documenting any default changes to the interface YUL would want, and collecting and maintaining a list of future interface changes and enhancements. Attends monthly all project meetings. Attends weekly check-in meetings with PM and team leaders.
Jenn Nolte, LIT Team Leader Usability & Accessibility Workgroup 10% September through November Coordinating basic test of the usability and accessibility levels of the PUI with various Usability staff at YUL, and documenting results and any recommendations. Attends project meetings as relevant.
TBD, maybe Rebecca Martz, Yale Printer Team Leader Publicity & Branding Workgroup 50 hours total project duration Coordinating the promotion and publicity of the new and improved Finding Aids database at YUL, which might include working with a vendor to develop a logo, consulting with Mike Morand, etc.
Anna Franz, BRBL Stephanie Bredbenner, BRBL Jon Manton, Music Members of PUI & Enhancements Workgroup 5% each September through December Skills Helpful: Familiarity with modern web interfaces, user behavior, some basic knowledge of HTML/CSS
Bob Rice, LIT Members of Technical Integrations Workgroup Approximately 30 hours post-rollout/soft launch period The members may be primarily individuals in Library IT with lead responsibility for existing services or integrations that interact with YFAD. They would be responsible for transitioning those services or integrations at the minimum technical requirement to the new PUI (e.g. no planned enhancements, strictly business continuity).
Tracy MacMath, LIT Moira Fitzgerald, BRBL Eve Neiger, BRBL Members of Usability & Accessibility Workgroup Approximately 30 hours each between September and November 2017 Skills Helpful: Knowledge of Usability & Web Accessibility tools and testing
Mark Custer, BRBL Tim Thompson or Youn Noh, CMS Members of Data Cleanup/Enhancement Workgroup 10% each project duration Skills Helpful: Metadata and technical standards used with archival collections, some basic Unix/Linux commands in case of need to access server/upload files etc. and data cleanup tools/software used with Finding Aids (e.g. oXygen, Python, etc.)
Ève Bourbeau-Allard, BRBL Mary Ellen Budney, BRBL Mike Brenes, MSSA Molly Dotson, Arts Members of Documentation & Staff Training Workgroup 45 hours each project duration Skills Helpful: Technical writing, teaching library staff technical workflows, public speaking, editing, detail-oriented.
Mary Caldera, MSSA / SCSC Members of Publicity & Branding Workgroup 20 hours each Project duration Skills Helpful: Image creation/manipulation software, marketing, writing