Sources: RDA in NACO, BL Guide to RDA Authority Records, RDA 9.13, 11.5
Policies & Protocols: 373
Source: RDA in NACO Pt 3 Slide 28
Presenter Notes. Formerly known as Affiliation, in which it was meant to show association between a person and an affiliated body. Redefined to show information about a group, institution, etc. that is associated with the entity in the 1XX. (Technically that opens it up to other names than Persons, but it is only in the element list for Persons.)
No indicators.
Subfields
| ‡a | Associated Group (R) |
| ‡s | Start period (NR) |
| ‡t | End period (NR) |
| ‡u | Uniform Resource Identifier (R) |
| ‡v | Source of information (R) |
| ‡2 | Source of term (NR) |
YUL Policy: Record if necessary for identification
See also: MARC 21 encoding to accommodate new RDA elements 046 and 3XX in NARs and SARs
Personal Names
Modified version of RDA in NACO. Pt. 3, Slide 29– Additional info. from NACO Training, Pt. 3, Slide 55.
“Name of group/s with which a person is affiliated or has been affiliated through employment, membership, cultural identity, etc. For personal names, prefer a controlled vocabulary, such as the LC/NACO Authority File.”
Prefer the NAF form; if so use ‡2 naf
Does NOT have to have an AAP for the name, but should be formulated as RDA, e.g. spell out Department (but no ‡2 naf)
Formerly called Affiliation (redefined to include corporate body relationships as well as personal name relationships)
Associated Institutions
NACO Training, Module 4, Slide 66
Record associated institutions as separate elements, as parts of access points, or as both.
RDA 11.5: “Record the name of an associated institution in the form and language recorded as the preferred name for the institution."
Associated Institution is a Core element [in AAP only] if:
- Conferences: Institution provides better identification than place name
- Other corporate bodies: Needed to distinguish and provides better identification than place name
| 110 | 2 | National Portrait Gallery (Smithsonian Institution) | |
| 373 | Smithsonian Institution ‡2 naf |
BL Best Practice for Associated Corporate Names
Source: BL Guide to RDA Name Authority Records
Record the name of an associated institution by using the preferred name for the institution.
Record associated institutions as separate elements, as parts of access points, or as both.
RDA 11.5: “Record the name of an associated institution in the form and language recorded as the preferred name for the institution"
BL practice: Generally, to avoid redundancy, do not add a 373 for the name of a hierarchically superior and higher related body, if it is already present in an authorised or variant access point in the name authority record:
| 110 | 2 | Wolfson College (University of Oxford) |
373 for University of Oxford not required, as it is present in 110.
| 110 | 2 | University of Oxford. ‡b Careers Service |
373 for University of Oxford not required, as it is present in 110.
| 110 | 2 | Hinksey Centre | |
| 410 | 2 | University of Oxford. ‡b Hinksey Centre |
373 for University of Oxford not required, as it is present in 410
Record in 373 an institution organizing a conference, an institution that is the subject of a conference, and any institution otherwise associated with a conference.
When using subfield ‡2, repeat field 373 if subfield ‡2 does not apply to all terms.
Record the name of an associated institution by using the preferred name for the institution.
Record associated institutions as separate elements, as parts of access points, or as both.
| 373 | Bramham Poetry Society | ||
| 373 | British Library ‡a Wetherby and District Historical Society ‡2 naf |
Include ‡s/‡t if considered significant or useful; if ‡2 applies, enter it before ‡s/‡t
| 100 | 1 | Ashton, John | |
| 373 | University of Leeds. Faculty of Biological Science. ‡2 naf ‡s 2000 ‡t 2005 |
373 for Other Distinguishing Characteristics of Works and Expressions
Example is from NACO Training Module 6, Slide 70
| 046 | ‡k 1495˜ ‡l 1497 ‡2 edtf | ||
| 100 | 0 | Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Last supper | |
| 370 | ‡g Milan (Italy) | ||
| 373 | Santa Maria delle Grazie (Church : Milan, Italy) ‡2 naf | ||
| 380 | Mural | ||
| 678 | The Last Supper is a fresco depicting the Last Supper as told in the Gospel of John. It was begun about 1495 and completed in 1497 by Leonardo da Vinci in the monastery of Santa Maria delle Grazie in Milan, Italy. |