RDA Updating Website: Basic Variable Fields & MFHD

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Variable Text Fields

NOTE: OCLC Connexion does not display ‡a

040 _ _ ‡a CtY ‡b eng ‡e rda ‡c CtY  

041 if appropriate (i.e., corresponding to 546). 

043 _ _ ‡a [if applicable]

050 _ 4 ‡a [only ‡a is mandatory]

010, 020, 024, 028 appear to be unlikely for updating websites. If necessary, instructions can be found in the P-N Guidelines.

022 Since print serials can sometimes become integrating resources when they go online, 022 may be present. If there is a single 022, transcribe it. If there is an ISSN for the print serial and another for the online resource, transcribe only the ISSN for the online resource.

1xx _ _ ‡a [if applicable, with $e relationship designator for the creator]

Update 1xx for changes in responsibility. For corporate bodies as creators, see RDA and following. Some catalogers prefer "author" as the relationship designator.

110 2   ‡a American Economic Asso​ciation, ‡e creator.
245 1 0 ‡a Directory of members / ‡c American Economic Association.
247 1 0 ‡a Membership directory of the Association of American Economics ‡f <<June 16, 1998>>
500     ‡a Title from home page (viewed Apr. 7, 2006).

If there is no identifiable creator, entry will be under title. The title proper is also the work's preferred title. If the preferred title is the same as or similar to the title of a different work, use the preferred title as the basis for a 130 field and qualify by as many of the following additional elements as are needed to differentiate it from the preferred titles for previously cataloged items: form of work, date of work, place of origin of work, other distinguishing characteristics of work (5.3). The title proper/preferred title needs to be differentiated from existing preferred titles of other works even if the work is in a different format or mode of issuance, so the title proper of the updating website can conflict with existing work titles for monographs and serials as well as work titles of other integrating resources, and would require qualification in order to differentiate.

Preferred titles do not conflict if they have different creators (100, 110, 111).

Preferred titles of different manifestations of the same work are not conflicts, so a qualifier is not made to distinguish the online version from a printed version, although separate bibliographic records must be made. (Prior to RDA a qualifier was made to distinguish different manifestations with different carriers) An example would be an updating website that was formerly or continues in parallel with a CD-ROM cataloged as an integrating resource.

Different expressions -- effectively distinct updating websites with basically the same content but in different languages -- must be differentiated by language. Do not confuse with multilingual websites. Whether a website with restrictions for some parts based on defined permissions represents an abridgement (new expression) or the same expression could  be argued at some point in the future.

245 ‡a Title proper is based on the latest iteration. Under AACR2, if the title consisted solely of the name of the corporate body, etc., [Web site] was entered in ‡b. This should not be done in RDA cataloging; RDA does not use supplied other titles. If the abbreviated form of the title appears with the spelled-out form, do not transcribe the abbreviated form in ‡b, but enter the abbreviated form in 246.

Did you know? The spelling of "website" in RDA (and AACR2) records is determined by usage in the Chicago Manual of Style. Until recently, CMoS used "web site." The current edition now uses the "website" spelling, and should be spelled accordingly in your records (not that you weren't already doing this!).

RDA Exceptions. Websites frequently precede the title proper with introductory words, so remember to apply the introductory words exception and omit them.

245 0 0 ‡a World Bank e-library.
246 1   ‡i Title appears on home page as: ‡a Welcome to the World Bank e-library

Other exceptions. With integrating resources, it is necessary to correct inaccuracies in the updating website title when transcribing the title proper. If the website is cataloged as a monograph, on the other hand, the inaccuracy is transcribed as is.  Omit any statement that mentions an earlier title, title absorbed, etc. as part of the title, e.g. source has: International gas report, including World gas report, but is transcribed as International gas report.

RDA records should not have subfield ‡h [electronic resource]. Since OCLC allows hybrid record cataloging, you may encounter bibliographic records with some RDA elements but with "electronic resource" GMDs. These should not have 040  ... ‡e rda ... If the record is non-standard, generally update it to RDA standards and be sure to delete the GMD.

Copy Cataloging: Leave the GMD subfield in the record if there; assume records with the GMD are AACR2. Older records may have used [computer file] instead of [electronic resource]; leave the GMD as is; MARS processing will flip the subfield to the AACR2 term.

245 ‡b. CONSER guideline for serials is to record other title "if it provides clarification or support to the title proper that might otherwise appear misleading without other title information." Record all parallel titles in 246 only. Extend to integrating resources. For other titles that should not be transcribed or recorded, see above 245 ‡a.

245 ‡c. Transcribe the statement of responsibility if  it is the basis for an authorized access point that has not been established in NAF.

246 1_ ‡a Generally base variant titles on the current iteration. Variant titles from the earlier iterations are usually deleted. Use also for parallel titles and abbreviated forms of the title found on the resource. Use 246 11 for parallel titles (if parallel titles were transcribed in 245, use 246 31).

247 10 ‡a Enter titles of earlier iterations in separate 247 ‡a fields, with range of dates (‡f) if known. If the period is unknown, take the date from the source of title note and enter it in angle brackets. If the title proper changes again, update the 245 field and move the previous title proper to an additional 247 field. Give the 247 fields in order from earliest to most recent. For complex changes to title proper, suppress the generation of a note from the 247 fields by coding the second indicator 1 and describe the changes in a 547 field.

250 __  ‡a Not to be confused with iterations. Most likely to be used if there are parallel websites in different languages.

Do not always consider information on updates that commonly appears on Web sites to be equivalent to a formal edition statement. Use judgment in determining where to record version information. This type of information may change frequently and should not necessarily be transcribed in the edition area. Presumably in the following example discrete earlier versions are still available.

245 0 0 ‡a Old English corpus.
250     ‡a 2004 TEI-P3 conformant version.

[256 Computer File Characteristics is obsolete. Information about file characteristics can be entered in a 516 note.]

264 _1 ‡a & ‡b are mandatory; include ‡c for the date of the first iteration if known; otherwise leave blank. First indicator: use first indicator 2=intervening or  3=current/latest iteration only for publisher changes. First indicator 3 is not used even if you are not cataloging from the first iteration as long as the publisher has not changed. In the P-N Guidelines, if the resource is a reproduction, 264 uses the original publisher statement, but an updating website would not normally be a reproduction.

300 _ _ ‡a 1 online resource ‡b (optional)

310 __ ‡a (if applicable; if irregular, do not include 310). Use "Continuously updated" only for online integrating resources updated more frequently than daily.

245 0 0 ‡a GIDEON : ‡b global infectious disease & epidemiology network.
310     ‡a Updated weekly, ‡b <<July 8, 2004>>
321     ‡a Updated quarterly, ‡b <<June 1, 1994>>

336 _ _ ‡a text ‡2 rdacontent

336 _ _ ‡a still image ‡2 rdacontent (if considered important, or if primary)

337 _ _ ‡a computer ‡2 rdamedia

338 _ _ ‡a online resource ‡2 rdacarrier

347 Digital file characteristics. Core for cartographic resources, optional for other formats.

362 1 _ ‡a Began with/on/in ...  (transcribe numeric/chronological designation as found; abbreviate only if designation is abbreviated. Do not confuse with the designation of the current iteration; leave out 362 if the website has no statement about the original iteration unless you have an external source. If you can infer the date, it is OK to use with a question mark. For example, a website based on a recent event occurring in 2013: 362 1_ ‡a Began in 2013?)

490  1_ ‡a ‡x  Series statement & ISSN are based on the latest iteration. Although numeric/chronological designation is not transcribed for serials, there seems to be no reason to eliminate it from the series statement for integrating resources since the designation presumably remains the same through subsequent iterations. Per RDA, series numbering is recorded if all parts have the same number, and in any case the rule does not cover integrating resources. If the series changes, the current series is the first 490. The earlier series is recorded second. Precede ‡a of both series with the date coverage in ‡3:

490 1 _ ‡3 1991- ‡a Court rules series

490 1 _ ‡3 1980-1990: ‡a Federal practice series

Transcribe volume captions as found.

In general, do not transcribe series statements for package/provider series.

Notes. RDA does not have a required note order, and there is no LC PCC PS. Enter in MARC order or in order of importance (as judged by the cataloger). Exception: in line with CONSER practice, always enter 588 as the last note.

500 _ _ ‡a Provide source of title, including date viewed. If the site has a numeric/chronological designation, combine source of title in a 588 DBO (Description based on) note instead.

506/590. Access Restrictions Note & Local Access Note. 506 should not be used in master records unless authorized by OCLC for a digital preservation project.

For licensed resources, indicate restrictions on access in a 506 field and the availability of local access in a 590 field. Do not make these notes for resources that are freely available to the public.

245 0 0 ‡a ReutersHealth.
506     ‡a Access restricted by licensing agreement.
590     ‡a Access is available to the Yale community.
856 4 0 ‡3 Online database ‡u http://www ...

515 Numbering peculiarities. Record as needed; may be needed for situations where a print serial has become an online integrating resource.

516  Computer file characteristics. P-N Guidelines: generally, do not use.

[530 - Other Formats. ] Notes for resources available in other physical formats. Notes on multiple formats may be combined in a single note. Search Orbis for information on the availability of other formats. Generally prefer a linking entry with explanatory text in a 776 field instead of a note.

Catalogers who enter their records in OCLC: make a 776 note if a record for another format is in OCLC.

Copy Cataloging. Delete 530 if YUL does not hold a copy in other formats.

[538 __  Do not use: Mode of access: World Wide Web. In general, 538 can only be used in OCLC for authorized digital preservation projects]

546 _ _ ‡a (if the site is multilingual)

550 An issuing body note can be made if other parts of the description are unclear. If the corresponding AAP has not been established, make a 550 if the body's name does not appear in the statement of responsibility (but in RDA, remember that the statement of responsibility can be taken from anywhere on the resource). The note is especially useful if the issuing body has changed over time. The field is not core, though a 710 should be made. Do not use 550 for online package/provider names.

580 See 7xx

588 _ _ ‡a Description based on contents viewed on [date]; title from ... .  (if applicable)

Since integrating resources are based on the most current iteration, a second 588 Latest issue consulted note would never be made. Whenever the record for the updating website is updated/recataloged, the 588 must be revised to identify the iteration that is the basis for the changes in description.

245 0 0 ‡a Portal to Asian Internet resources.
246 1   ‡a PAIR
588     ‡a Title from home page (contents viewed Jan. 26, 2006); last updated Sept. 14, 2005.

6xx _ _  Keep in mind that the subdivision --Databases is only appropriate for collections of encoded data to be manipulated or otherwise customized by a data management system; a website used as a primarily textual reference source should not use --Databases even if "Database" is part of the website name. See the examples in SHM H 1520.

H 1520 examples of non-databases include collections of articles, conference proceedings, literary texts, directories, bibliographies, catalogs, dictionaries, encyclopedias, indexes. Also, do not use --Databases with non-textual data not formatted or encoded for data manipulation, e.g. an image or sound file database.

See also H 2080 Sources (subdivision used primarily for historical topics and systems of law) and H 1230 Archives and archival resources for the use of those subdivisions for types of corporate bodies, names of individual corporate bodies, classes of persons and ethnic groups, persons, and families for collections of documentary material).

7xx _ _  relationship designators for creator, co-creators and issuing body are mandatory if applicable. Related record linking fields for works absorbed or merged, in whole or part, and to works separated from the resource are mandatory if there are records for the related works in Orbis.

In the example, 580 has been used. If Orbis was able to generate a label other than "Succeeds" from indicators 0-7, 580 would not be necessary. First indicator 1 tells the computer not to generate a note; second indicator 7 would generate the label Separated from: if the first indicator was 0 but only if the OPAC had that capability.

245 0 0 ‡a International index to the performing arts full text.
246 1   ‡a IIPA full text
580     ‡a Separated from: International index to the performing arts.
780 1 7 ‡t International index to the performing arts

780/785. Based on the PCC Relationship Designator Guidelines TG Report (3/13/2013), continue to use 780/785 to show works/expressions relationships (i.e., earlier title, absorbed title, etc.). Because the record for the earlier title is often deleted, it is expected that 785 will not be heavily used in Orbis. Practice in OCLC is not clear for records for superseded website titles. Although 780/785 do have ‡i subfields, current CONSER practice does not utilize notes of the type: Supersedes (work); use of the second indicator is considered to be sufficient . For now, the relationship can only be brought out textually in 580, though some systems will display labels based on the second indicators.

775. Use to link to another updating website expression (usually a different language edition). Example: 775 08 ‡i Issued also in <<language>>. ‡t <<Title>>

776. Use to link to the same work or expression in a different format; used instead of 530. Use ‡i. Example: 776 ‡i Print version: ‡t ...

Apply 775-776 in Orbis only if the work/expression is held or accessible through YUL.

730 02 CONSER documentation does not provide guidelines for tagging individual titles for websites accessed by means of a separately cataloged portal website. Locally we have been using 730 02 if the decision is not to create separate analytics (locally separate analytic records are not generally made) so in a sense this issue does not come up often. Some libraries that do catalog separate analytic records has used 787 1_‡t [Corporate law resource center; Safety resource center; see the examples table below].

830 __ (if applicable). Apply the abbreviations in Appendix B to volume captions.

856 - Electronic Location and Access. Create an 856 field to provide access to the resource. Code the first indicator 4 to specify that the access method is HTTP. Code the second indicator 0 (zero) to specify that the URL provides direct access to the resource described in the body of the record. Enter Online database or Website in ‡3 for the link text. In ‡u, copy and paste the URL as it appears on the screen. If the URL changes from session to session, copy the link location by moving the cursor above the link text, right-clicking on the mouse, and selecting copy link location. If the publisher provides a URL for bookmarking or linking, use that. After saving the record, switch to the OPAC and test the link.

A database is a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system (SCM, H 1520). Our local practice, in keeping with user expectations, is to use the term database more loosely in the 856 field, ‡3, than SCM H 1520 prescribes. Use Online database for article databases, statistical data sets, online reference works, etc. Otherwise, use Website.

245 0 0 ‡a Latin American women writers.
856 4 0 ‡3 Online database ‡u http://www ...
245 0 0 ‡a Los Angeles county law library.
856 4 0 ‡3 Website ‡u http://www ...

When cataloging in OCLC, if the website is licensed for Yale use only, enter 856 only in the institution record.


Note: when updating an existing bibliographic record for an updating website, check 245, 246, 250, 264, 310, 490 as well as any standard numbers and relevant notes (see 588) to verify that they correspond to the latest iteration. Check for any changes in relationship to other works (e.g., absorption of another work, splits, etc.)


Original cataloging of updating websites are processed by Backstage and part of the batch upload to OCLC. Location yulintx is uploadable; location yulint cannot be uploaded (leased websites; generally the vendor will supply cataloging). Records for non-licensed websites should generally be assigned the yulintx location; records for licensed websites should be assigned the yulint location unless we have a perpetual license. If it is not clear, use yulint.

852 80 ‡b yulintx ‡h None ‡z Online resource

Examples Updating Websites (RDA Online Integrating Resources)
Title OCLC ID LCCN Notes
American Indian histories and cultures. 858927808 2013254569 Ignore 538; subdivision --Databases should not have been assigned in 6xx
The annotated newspapers of Harbottle Dorr, Jr. 842159059   Use 246 rather than 740 in this example
Chatham House online archive / ǂc publications and archives of the Royal Institute of International Affairs. 850467062   (Columbia University); subdivision --Databases should not have been assigned; better: --Sources.
ChinaFile 855594355   (Princeton University)
CIA covert operations : ǂb from Carter to Obama, 1977-2010. 859210350   (Not LC)
Codesria. ‡p CODESRIA Publications in full text.     Orbis: 11748757
Corporate law resource center. 856012700 2013203248 Note use of 580/787
Founders online 847855311 2013267007 (not LC); note use of 362
Historic War Department manuals online / ǂc University of North Texas Libraries. 855254734    
Immigration law and policy in the United States 855220281   Leave out 538 in new records; subdivision --Sources could have been used
The legislative process. 842907958 2013215800 Hybrid
Private markets 833132794   (Columbia University; restricted site)
ProQuest history vault. ǂp Immigration: records of the INS, 1880-1930 852526265   pcc; compare use of the subdivisions --Archives and --Sources; 362 could have been used instead of 500
ProQuest history vault. ǂp NAACP papers. ǂp The NAACP's major campaigns--Scottsboro, anti-lynching, criminal justice, peonage, labor, and segregation and discrimination complaints and responses 852795866   pcc; compare use of the subdivisions --Archives and --Sources
Safety resource center. 820557223 2012203792 Not LC; note use of 580/787 combination and 780
SciTech connect / ǂc U.S. Department of Energy, Office of Science. 839687038 2013230957 portal site; pcc; not LC
State statutes : ǂb a historical archive. 837576642   Subdivision --Databases should not have been used; probably --Sources would be better.

Last modified: 
Wednesday, October 14, 2015 - 5:18pm