Variable Field Deletion Policy
| APPLIES TO: RECORDS IMPORTED FROM OCLC* | ||||||
| *Do not apply to full-level vendor-supplied records: Fields should not be deleted from full-level vendor-supplied records, such as YBP records | ||||||
| FIELD BY FIELD GUIDELINES | ||||||
| SUMMARY: DELETE FROM NON-YALE CATALOG/VENDOR IMPORT RECORDS (OCLC) | ||||||
| Generally applies to cataloging copy exported from OCLC. Should be used with caution when updating previously cataloged records in Orbis. Check with supervisor if it is unclear whether a local field, a 6xx with indicator 1, 3-9, or a 69x was added by Yale cataloging, especially if the item is held by a special collection; when in doubt, retain. | ||||||
| DELETE | Recommended: | |||||
| 011, 012, 029, 039, 045 (books only), 049, 069, 072,092, 096, 098, 263 | ||||||
| DELETE: | Required: | |||||
| 500 (with ‡5), 510 [SERIALS ONLY! 1st indicator 0, 1, or 2], 541, 590, 599 | ||||||
| 600, 610, 611, 630, 650, and 651 if 2nd indicator 1, 3-9 (except FAST headings) | ||||||
| 654, 658, 69x | ||||||
| 655 if 2nd indicator 1, 3-9 (except headings from English-language files such as AAT, FAST, LCGFT) | ||||||
| 7xx (with ‡5), 79x | ||||||
| 852, 866 & other MFHD fields (when WorldCat IR includes these fields in the bib record) | ||||||
| All 9xx | EXCEPTION: 946, 948, 949 | |||||
| EXCEPTION: Retain 650 _7 with ‡2 lctgm; for Chinese Rare Books, retain ‡2 sk | ||||||
| EXCEPTION: Retain 6xx _4 for East Asia and Hebraica parallel vernacular fields. | ||||||
| USE JUDGMENT: | 035 SEE 035 FIELD SUMMARY DOCUMENT | |||||
| USE JUDGMENT: | Delete if assigned by vendor: 046, 080, 082 | |||||
| USE JUDGMENT: | 653: retain for on order and in-process records; delete when record is cataloged. | |||||
| USE JUDGMENT: | 090: retag if LC class; otherwise delete. 099 retain if Yale class; otherwise delete | |||||
| CAUTION: | If the bibliographic record was cataloged by a Yale library, whether imported from a utility or cataloged on Orbis, NEVER delete local note fields (500 with ‡5, 541, 590) or local access fields (69x, 6xx with 2nd indicator 4 or 7, all 7xx ‡5) | |||||
Last modified:
Thursday, July 28, 2022 - 10:01am