Process MFHD updates in the Voyager Cataloging module.

1. Monograph items without item records:
 
NOTE:  It is not necessary to create an item record without a barcode in order to withdraw an item.  Creation of an item record without a barcode is only needed if a hold will be placed on the withdrawn item to prompt further action on the title or holding (due to the implementation of a unit-specific processing routine).
 

a. Open Voyager Cataloging

b. In Cataloging, select the record menu, and then search by call number or title.

c. Click on “Get Hldgs” to get the MFHD for the item.

d. Because the item note cannot go into the item record, place it in the staff note (see II.B.4 for item withdrawal note texts).  Change the 852 line to:  ‡b withdrawn ‡k Suppressed ‡h [call no.] ‡i [rest of call no.] ‡x [location formerly in the ‡b]:  [item note], withdrawn mm/yy, [dept code]/[staff initials]. 

852 8 0 ‡b wi​thdrawn  ‡k Suppressed  ‡h ciy ‡i E8  ‡x sml: Missing 2+ years,  withdrawn 01/07, accsrv/vlg

e. Click on Save to DB to save the record to the database. Proceed to step II.E for final steps.

 
2. Monograph items with item records:

a. Open Voyager Cataloging. 

b. In Cataloging, select the record menu, and then retrieve by barcode.  Enter the barcode of the item.  A cataloging item record should appear.

c. Click on “Get Hldgs” to get the MFHD for the item.

d. Change the 852 line to  ‡b withdrawn  ‡k Suppressed  ‡h [call no.] ‡i [rest of call no.] ‡x [location formerly in the  ‡b]:  withdrawn mm/yy, [dept code]/[staff initials]. 

852

0

0

‡b withdrawn  ‡k Suppressed  ‡h JV7398  ‡i E8  ‡x sml: withdrawn 01/07, accsrv/vlg​

e. Click on “Save to DB” to save the record to the database.

f. Select the “File” menu in cataloging and select “Close all” to close all of the records on which you have worked.

g. Continue to Process item circulation and status updates in the Voyager Circulation Module

For more detailed information, please refer to: Withdrawal Policies and Procedures for Library Materials (Item in Hand). Any questions, including requests for access to the Cataloging Module, should be directed to the supervisor overseeing withdrawal activities.