Appropriate Bibliographic Records and MFHDs for Monographs for LSF Transfer

 All books that are moved to the Library Shelving Facility must have an "appropriate" record in the Library's online catalog. For most titles this means that there will be a fully-cataloged bibliographic record with full MARC coding.


  1. Full Bibliographic Record (in the Leader encoding level "__", 1, 4)
    • Complete bibliographic description
    • Complete and verified bibliographic access points
    • Subject access points, as appropriate
  2. Permanent, Less-Than-Full Bibliographic Record
  • Required Fixed Fields:

Leader: Encoding Level use 1, 7, 8, K, L, or M
Leader: Cataloging Form use a, i, "__" as appropriate

008: Publication Status
008: Date 1
008: Date 2 (when applicable)
008: Place of Publication
008: Language

  • Required variable fields:

020: ISBN when present 
1xx: Author or editor as appropriate; one 7xx if no 1xx 
245: |a Exact transcription of title proper 
250: Edition statement 
260: First named place of publication, first named publisher,date of publication; if there are missing elements accept n.p., s.l., s.n., or n.d. as appropriate.
300: Number of pages or volumes 
4xx or 490/8xx: Series statement

  • Subject access is optional

   3.   Permanent, Less-Than-Full Collection Level Bibliographic Record

For separately published items that do not require individual bibliographic records, the Permanent, Less-than-full Collection Bibliographic Record is created. This standard is generally applied to collections of published pamphlet-like materials but may be applied to other types of library materials when appropriate. This record includes the following elements:

  • Required Fixed Fields:

Leader: Encoding Level 
Leader: Cataloging Form 

008: Publication Status
008: Date 1
008: Date 2 (when applicable)
008: Place of Publication
008: Language

  • Variable Fields:

245: Title phrased by cataloger 
260: Inclusive dates of publication 
300: Number of items, Size or range of sizes 
5xx: Summary note on collection content when appropriate 
Personal author and title access points for each item, when appropriate 
6xx: One subject access point 

MFHD 852

  • The Indicator 1, Indicator 2, and subfields must be coded correctly. Indicator 1 is coded 0 (LC Classification) or 7 (localyale classification). Indicator 2 is coded 0 for monographs and 1 for multi-part monographs.
  • Code the following subfields:

|b Library/collection location code (ORIGINAL LOCATION)
|h Call number, classification part
|i Call number, item or cutter part
|k Call number prefix; location or size stamps
|m Call number suffix; e.g., Oversize
|x Non-public note; e.g., staff notes
|z Public note; equivalent to "um" note in ORBIS 1
|2 Source of scheme introduced by Indicator 1 code 8; e.g., "localyale"

  • The title cannot be transferred to LSF if the |b location code is "Withdrawn."

MFHD 86x

If the title is a multi-part monograph, there must be an 86x field in the MFHD. This field may include one or more of the following designations: volumes, parts, dates.


Item records must have the appropriate information in the following fields:

  • Item Type is marked by one of the three codes: lsfclsfi, or lsfr
  • Enum/Chron must be present for multi-part monographs, and the data should agree with the information shown in MFHD 86x