Archives Advisory Group

Reports To:

• AUL for Yale Special Collections and Director of Beinecke Library
• Senior Director of Library IT (For IT related activities

Committee Charge: This group is advisory to the Director of Special Collections Technical Services. It develops and vets recommendations about strategic directions and practices for the management, description, and discovery of archival materials at Yale Library, with the aim of improving staff and user experiences. It fosters and sustains a strong community of practice for the stewardship of archival materials, in developing competencies, sharing solutions and expertise, and aligning processes and practices. It advocates for the infrastructure and needs prioritized by the community of practice. It advises sponsors, AAG advisor, and product owners on policies, enhancements, priorities, and projects related to the stewardship and discovery of archival materials.

Objectives

• Develops proposals and recommendations for strategies and initiatives that align policies and practices for the management, description, and discovery of archival materials

• Identifies common challenges and recommends solutions for archival management, description, and discovery

• Builds and facilitates a community of practice that is focused on archival management, description, and discovery

• Advises product owners of systems for archival management, description, and discovery on recommended enhancements, user stories, and prioritization of related IT projects.

• Participates in testing updates and enhancements of archival information management system, discovery tools, or related integrations.

• Sustains a strong community of practice among staff and units that provide archival description and management for special collections.

• Guides the development and maintenance of shared community of practice documentation.

• If needed, creates and leads working groups or task forces that are within the scope specified in this document.

Frequency of Meetings: Monthly or as needed.

Members: 

Caldera, Mary
Associate Director, Archival Description

Quagliaroli, Jessica
Chief Archivist

Bohlman, Kathy
Architecture Records Archivist

Clemens, Alison
Access Strategist

Coggins, Jennifer
Community Engagement Archivist

Davis, Rosemary
Head, Accessioning

Detelich, Alicia
Asst Director Special Collection Metadata Services

Fulmer, Alison
Librarian, Archivist

Isham, Katherine
Librarian 3

Jones, Jasmine M.
Director, Special Collections Technical Services (Sponsor)

Lotstein, Michael
University Archivist

Redwine, Gabriela
Catalog/Metadata Librarian

Rhodes, Anne
Processing Archivist

Documentation: https://yaleedu.sharepoint.com/:f:/r/sites/YaleSpecialCollections/Shared...