Call Number and Location

_____ E1.  Usable call number in 050 or 090 field?  If 090 call number is usable,  change it to 050 _4. In the MFHD window, use the Voyager CTRL-N key sequence to copy the 050 number into the 852 field. This will generally be the number to use, along with the location as entered in the in-process ǂb subfield, but you will need to keep in mind the following considerations.

_____ E2.  Is the book analyzed by LC or SML? If so, make sure the call number used is the Yale number rather than the number used in 050/090, and that the call number has a volume number at the end.

_____ E3.  Editions and translations. Since our procedures no longer require keeping editions and translations together, searching for the earlier edition call number is not required.

_____ E4.  Does your call number use (LC)?  For SML stacks, these numbers do not use (LC): D, PA-PZ, Q.   Note that P call numbers take (LC) but PA-PZ do not take (LC).

_____ E6.  Is your book oversize?  28-39 height; 20-29 width; add ‡m Oversize after the call number.

_____ E7.  Is your book FOLIO? 40 or more height; 30 or more width. Be sure to insert ‡k Folio before the ‡h field in 852 but do not add ǂm Oversize at the end of the call number.

_____ E8.  If you are cataloging a literary work or a book about a literary work, there are special workflow instructions related to the call number. Refer especially to Shelflisting of Literary Works by a Single Cutter Author

If you haven't been trained in the literature call number workflow policies & procedures introduced Feb. 2005, route to your supervisor.         

_____ E9.  Should your book go to Judaica?  All SML books classed BM are always assigned smljud. Books in other classes must be flagged in order to be cataloged for Judaica. Books for Judaic Studies Reference should come with a flag or some indication on the searching slip. Location code in Orbis may need to be changed to smljud or smljudr. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.

_____ E10.  Should your book go to Numismatics Collection? Refer to Numismatics Materials Workflow. All SML books classed in CJ are automatically assigned the smlnum location. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.

_____ E11. All SML with inserts that could be stolen or easily damaged: loose plates, maps in pockets, etc. are sent to Preservation (Collection Care Unit) after cataloging for proper housing.

_____ E12.  Does your book have accompanying media (e.g. a CD-ROM, an audio CD, an audiocassette, etc.)? Both the book and the accompanying media item are cataloged for the designated location. The item record for the media item needs to be checked for Item type and Item Statistical Category

CAUTION: a different workflow is used for departmental libraries.

_____  E13.  Should your book go to L&B?  Book will be flagged; location code in Orbis may need to be changed. L&B Travel has been relocated to the Bass Library <for now, continue to use smlnbt>. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.

_____ E14.  Should your book go to the Microform Collection? All books with accompanying microfiche are cataloged for the Microform Collection. If necessary, change the Orbis location code to smlmic. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.

_____ E15.  CAUTION: books flagged for LSF should have sml or an sml sublocation (e.g. smljud) as their Orbis 852 ǂb location.

_____ E16.  Non-SML location without department flag. If a book is not flagged but a non-sml location has been entered in the 852 field of the in-process MFHD, this generally means the book came in on a blanket order for the department but the selector decided to change the location to sml. The location should be updated to sml. Occasionally a flag will fall out, so if in doubt, consult with your supervisor. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.

_____ E17.  Does the record use 050 _4 or 090 rather than 050 00? If the book is about an artist, a work of literature, or a book about a literary author, follow the special procedures at E8/E9. Otherwise, use the call number as is (with oversize, folio, and/or (LC) if applicable) after determining that the series is not classed together. If you suspect that the number is incorrect, check with your supervisor.

_____ E18.  If there is no call number, route to the cataloger in your team who assigns call numbers.

_____ E20.  In some cases, the call number is written in the book (see instructions below). If so, have you checked the call number on the verso t.p. against the call number in record holdings?