_____ E1. Is there a usable call number in an 050 or 090 field? If 090 call number is complete and appears reasonable, change it to an 050 _4. In the MFHD window, use the Voyager CTRL-N key sequence to copy the 050 number into the 852 field. This will generally be the number to use, along with the location as entered in the in-process ǂb subfield, but you will need to keep in mind the following considerations.
_____ E2. Is the book analyzed by the location you are cataloging for? If so, make sure the call number used is that location’s number rather than the number used in the 050/090, and that the call number has a volume number (or chronological information if appropriate) at the end.
_____ E3. Add (LC) to the end of all call numbers for SML and Bass. Check library-specific documentation for other locations.
_____ E4. For LC call numbers, the 852 indicators in the MFHD should both be 0, If sending out without an LC call number the first indicator would be 8.
_____ E5. Is the book oversize or a folio based on the location policies? For the former, add ‡m Oversize after the call number; for folios, insert a ‡k Folio before the call number.
_____ E6. If you are cataloging a literary work or a book about a literary work, there are special workflow instructions related to the call number. Refer to Shelflisting of Literary Works by a Single Cutter Author
If you have not been trained in the literature call number workflow policies and procedures, route to your supervisor or a colleague who has been trained to assign literary call numbers.
_____ E7. Is your item part of a multi-volume set? In addition to the base call number in the 852, also include the volumes held in an 866 field. For specific information refer to the Multipart Monograph MFHD guidelines documentation.
_____ E8. Books for Judaic Studies Reference should come with a flag or some indication in the holdings record. The location code in the MFHD and Perm. Loc. Information (in the item record) may need to be changed to smljudr. CAUTION: changing the location code requires an update of the location in the item record, too. Change the Item Type to reference.
_____ E9. Should your book go to Numismatics Collection? Refer to Numismatics Materials Workflow. All SML books classed in CJ are automatically assigned the smlnum location. Route to LSF after cataloging. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.
_____ E10. All SML items with inserts that could be stolen or easily damaged, e.g.: loose plates, maps in pockets, etc., are sent to the Preventive Conservation Unit after cataloging for proper housing. Write call numbers on loose inserts before sending to Preventive Conservation.
_____ E11. If your book has accompanying media (e.g. CD-ROMs, audio CDs, audiocassettes, etc.) both the book and the accompanying media item are cataloged for the designated location. The item record for the media item needs to be checked for Item type and Item Statistical Category.
CAUTION: different workflows may be used for departmental libraries.
_____ E12. Should your book go to L&B? Books destined for the L&B room will be flagged, although the location code in Voyager may need to be changed. CAUTION: changing the location code requires an update of the location in MFHD and the item record. See ITEM RECORD section.
_____ E13. CAUTION: books flagged for LSF should have sml, a sml sublocation, or another on-campus library location code as their Voyager 852 ǂb location.
_____ E14. Non-SML location without department flag: if a book is not flagged but a non-sml location has been entered in the 852 field of the in-process MFHD, assume the location code in the 852 of the in-process MFHD is correct. If in doubt, check with your supervisor. CAUTION: changing the location code requires an update of the location in the item record. See ITEM RECORD section.
_____ E15. Does the record use 050 _4 or 090 rather than 050 00? If the book is about a work of literature, or a book about a literary author, follow the special procedures at E5. Otherwise, use the call number as is (with oversize, folio, (LC) if applicable) after determining that the series is not classed together. If you suspect that the number is incorrect, check with your supervisor.
_____ E16. If there is no call number, route to a cataloger.
_____ E17. In some cases, the call number is written in the book (see instructions below). If so, check the call number on the verso title page against the call number in record holdings.