Cataloging @Yale

Audio Cassettes

These instructions are for standard analog audio cassettes with dimensions of 3 ⅞ by 2 ½ in., and a tape width of ⅛ in. They may also be called sound cassettes in the descriptive area of a bibliographic record.

Check the item record for the correct location and item type. The item type for stand-alone audio cassettes should be media. This material will circulate for one week. If there is accompanying textual material (user guides, pamphlets, inserts, etc.) that will get a separate item record, apply the item type media to this material as well. Enter the item type format code Suppl in the CHRON field for the accompanying material, and apply the Item Statistical Category Suppl

Audio cassettes cataloged as accompanying material circulate with the same loan conditions as books or serials (note the exception above for reference materials). If accompanying books, apply the item type circ and enter the item type format code (Tape) CHRON field of the item record.

If accompanying a serial, apply the same item type as the serial (jour01, jour02, etc.) and enter the item type format code (Tape) in the CHRON field. Record the item type format code in CHRON after the chronological data.

If there are multiple audio cassettes accompanying a book or serial, enter the item type format code plus a digit to distinguish each piece (Tape 1, Tape 2, etc.) in the CHRON field of the item record.

See item record examples below or Enum/Chron Fields in Voyager Item Records for Serials.

Add an Item Statistical Category for all audio cassettes (stand-alone or accompanying):

  • Open the item record.
  • Click on the middle box (the one with the pie chart icon on it) in the lower left corner of the item record, or press Ctrl-T, to open the Item Statistical Categories dialog box.
  • Choose TAPE from the Statistical Categories List in the lower portion of the box
  • Click on the blue arrow in the middle of the box to apply the Statistical Category, and click OK.
  • Save the item record.

Charge to Preparations and place on the shelf prep truck

Effective Date: 
February 11, 2014