Variant Format Cataloging (Variable Fields: General Editing, 020-050)

Variable Fields

Do not retain bibliographic data for the original in the following fields:

  • 010 - LCCN
  • 035 - System Number
  • 040 - Cataloging Source
  • 079 - Post-reclamation Master Record ID for the print version

Retain bibliographic data appropriate to the work being reproduced in the following areas:

  • 245 - Title Area
  • 250 - Edition Area
  • 264 - Publication Area (re-tag to 264 _1 if the print record uses 260)
  • 6XX - Subjects
  • 7XX - Added Entries
  • 4XX/830 - Series

Verify that the subjects are authorized. Provide additional bibliographic data for the e-book, as instructed below.

In some examples, an 856 link is provided. Follow the link provided in the 856 field to examine the resource being described. The text <URL> is used in place of the URL that would appear in the record.

020 - ISBN

Replace the print ISBN with the e-ISBN. Add the ISBN for the print version in a second 020 in ‡z if the publisher has included the print ISBN on the e-monograph. If it is unclear whether the ISBN applies to the e-version or the print-version, enter the ISBN in ‡a. The following example is from a vendor-supplied record derived from OCLC. The vendor stripped off the 13-digit ISBN but retained the qualifier for the 10 digit number; the retention of the form qualifier should be sufficient verification that the number should be entered in 020 ‡a.

020     ‡a 0585052956 (electronic book)
245 1 0 ‡a Bhagavad-Gita, or, Song celestial / ‡c by Hindu sources ; translated by Sir Edwin Arnold.
856 4 0 ‡y Online book ‡u <URL>

040 - Cataloging Source

The cataloger should replace the data in the 040 as indicated in the example. Use a macro to ensure accuracy.

As far as the utilities and our statistics are concerned, variant edition cataloging is original cataloging.

040     ‡a CtY ‡b eng ‡e rda ‡c CtY
100 1   ‡a Graham, Fiona ‡q (Fiona Caroline), ‡e author.
245 1 0 ‡a Inside the Japanese company / ‡c Fiona Graham.
856 4 0 ‡y Online book ‡u <URL>

050 - Library of Congress Call Number

Retain from existing copy. The first indicator should be blank. The second indicator should be coded 4. Leave out ‡b and anything to the right of ‡b. In the absence of a 050, an 090 may be used as the source for the classification number. (Use 050 _4 to enter the 090 class number)

040     ‡a CtY ‡b eng ‡e rda ‡c CtY
050   4 ‡a DG253.S4
100 1   ‡a Astin, A. E.
245 1 0 ‡a Scipio Aemilianus / ‡c by A.E. Astin.
856 4 0 ‡y Online book ‡u <URL>

If a class number is not readily available, do not supply one.